1999-26 Borough Records DisposalA RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK
ISLAND BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
permanent Kodiak Island borough records that have been microfilmed or optical disc
imaged; and
WHEREAS, the attached list of records are of a permanent nature and the disc shall
be retained permanently; and
WHEREAS, the department head has reviewed and authorized the destruction of the
specific records attached to this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that
Section 1: The attached list of records have been optical disc imaged and the disc
shall be retained permanently.
Section 2: These records may be destroyed as provided by Kodiak Island Borough
Code 2.16.200.
ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SECOND DAY OF NOVEMBER, 1999
u ith A. Nielsen, CM-C, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
RESOLUTION NO. 99 -26
Introduced by: Manager
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 11/02/99
Adopted: 11/02/99
KODIAK ISLA
UGH
Gar ,L z"tj ns, Borough Mayor
Resolution No. 99 -26
Page 1 of 3
EF -06
Port Lions School (77- 80's): A/E Contract /Permits, A/E
correspondence, Construction Corres, Submittals, O &M
Manuals, Oil Spill Control Facilities, Cost Plan 77,
Educational Specifications, Project Managmenet 78,
Work of art, 84 Educational Specifications, Roofing.
(87- 89)School: A/E Corres /Design, Contract /CO's /Bid
Docs, Corres, Gym Assembly Action -Cost Est /Budget-
Bid /Reports - Corres /Memos, Meetings /Reports, RFP for
A/E Services, Site Information Sprinkler Damage, Extra
Projects, Closeout Documents, Contractor Corres, Cost
Estimate, Gym A/E Reconstruction - Corres, Gym
Contractor Corres, Gym ICBO, Punchlist, RFP /Construct
Management, Soils /Foundation /Permits, Submittals.
CONTRACTOR FILES: Budget, CO /Extras, General Job File,
Jobsite Corres, Main Contract Fiels, Proposal Req /Gym
Cost Est, Subcontract File, Submitals. SCHOOL IN THE
90's: Landscaping /BB Court, Snow Porches. VILLAGES:
Comprehensive Plan, Harbor Projects, Street
Improvements, Village Playgrounds, Zoning.
C -3 -4,
C -4 -4,
C -5 -4,
C -5 -9,-
C -6 -4
RECORDS DESTRUCTION AUTHORIZATION
Department: Engineering /Facilities DATE: 11/02/99
REASON FOR DESTRUCTION:
These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
XXX These records have been optical disc imaged and the disc
has been verified.
Series No. Record Series Title & Description
LOCATION
Kodiak Island Borough, Alaska Resolution No. 99 -26
Page 2 of 3
Series No. Record Series Title & Description LOCATION
EF -02
ASBESTOS: 86 Asbestos Air Sampling Survey; Borough
Bldg, Chiniak, East, Fire Department Stations, High
School, Hospital Extended Care, KIBSD Business Office,
Lasen Bay, Mental Health Bldgs, Old Harbor, Ouzinkie,
Petersen, Port Lions, Procedures /misc., Pittsburgh
Test Lab, Specs /Bid Opening. ABATEMENT PROJECTS: EAST
(1987): Cost /Payment, Grant /Correspondence,
Reports /Logs /Manifests, Work Logs /Workers. HIGH
SCHOOL (1988): A/E Contract /Payments /Field
Reports /RFP, Asbestos Logs, Budget /Cost /Payments,
Closeout Documents, Correspondence, DCVR, Hazardous
Material manifest, Missing School Items,
Planholders /Pre -Bid, Planning /Plans, Project Manual,
Reports /Tests, Snack Bar, Submittals, Vertecs Corp
Contract /CO, Vertecs Serial Letters, Wick Asbestos
Clean -up. KIBSD BUS. OFFICE (1987): Abatement, KITOI
BAY HATCHERY (1990); KODIAK ISLAND HOSPITAL *1986):
Bulk Sample Survey, Corres; (1988) Boiler
Room /Emergency Pipe; LARSEN BAY SCHOOL (1988); MAIN
(1988); OLD HARBOR SCHOOL (1986): Project Files.
OUZINKIE SCHOOL (1994 -96): Abatement Project Manual,
Corres, Costs. PETERSON (1987 -90): AHERA Management
Plan, Corres, Military Technical Specs, Test Reports,
(1991 -99): Bidding Phase, Contract /CO, Corres,
Management Plans (Tem. Bldgs), Project Manual,
Submittals, 98 Corres, 98 Submittals. PORT LIONS
SCHOOL (1987): Sampling. AHERA: Abatement Workers,
AHERA Oranizational Info, Akhiok Sample Log, AK DOE
Grant, Ass /State /Misc. Notes, Borough Bldg. Test
Results, Budget /Cost Supplies, Chiniak /Danger Bay
Sample Logs, East Sample Logs, EPA Grant, Johns
Manville Claim Corres, Johns Manville Claim Forms,
Junior High Sample Logs, Litigation, Karluk Sample
Log, KHS Auditorium Sample Logs, KHS Pool Sample Logs,
KHS Sample Logs, KHS Voc. Ed. Sample Logs, KIB Project
Forms, Larsen Bay Sample Logs, Main Sample Logs,
Maintenance Sample Logs, Old Harbor Sample Logs,
Ouzinkie Sample Logs, Peterson School Survey, Port
Lions Sample Logs, School Management Plan,
Shipping /Receiving Sample Logs, Testing Laboratories,
Training. AHERA RE- INSPECTIONS (1991 -92):
Budget /correspondence, Contract, Regulations, RFP's.
(1995): Contract, Asbestos Information, Building
Information, Notification.
Y -3 -9,
Y -3 -10
W -7 -1,
D -6 -2
APPROVALS:
D epartment Director ;
Assembly Resolut
Borough Clerk:
THESE RECORDS TOTALI
Kodiak Island Borough, Alaska
i lZ
CU.FT.
RE DESTROYED ON
Date: l 6(
Date: )
Date: /4
Resolution No. 99 -26
Page 3 of 3