1999-05 Borough Records DisposalKODIAK ISLAND BOROUGH
RESOLUTION NO. 99 -05
Introduced by: Manager
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 04/01/99
Adopted: 04/01/99
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND
BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
permanent Kodiak Island Borough records that have been microfilmed or optical disc
imaged; and
WHEREAS, the attached list of records have been optical disc imaged and the disc
has been verified; and
WHEREAS, the attached list of records are of a permanent nature and the disc shall
be retained permanently; and
WHEREAS, the department head has reviewed and authorized the destruction of the
specific records attached to this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that
Section 1: The attached list of records have been optical disc imaged and the disc
shall be retained permanently.
Section 2: These records may be destroyed as provided by Kodiak Island Borough
Code 2.16.200B.
ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS FIRST DAY OF APRIL, 1999
Donna F. Smith, CMC /AAE, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
G : ry L. Stevens, Mayor
Resolution No. 99 -05
Page 1 of 3
EF -06
Karluk, villages (new) Karluk 78, bulldozer 86,
tractor 86, water tank photos, sewage improvement 86,
fuel truck 83, (bulk fuel lawsuit, gen info 87,
storage, and corres), plans, feasibility study, health
clinic 82, John Deer backup 86, airport utility
permits, boardwalk grant, fuel pump prop, photos,
corres
C -5 -01
EF -06
Karluk - Central power generation & distribution -
85/87 - project manual, progress report, comp
development plan 84, Arctic Slope Engineers, plan
holders list, pay estimates, electrification grant 87,
photos, plans, boardwalk 86, engineering specs, plans,
community profile, Kinetic Energy Systems contract,
plans & specs, electric grant 86, corres, submittals
C -6 -01
EF -06
Karluk School 82 continued - submittals, specs,
Pacific Builders - WBS, material cost, sewer /water
swing ties, bids, equipment needed, daily budget
report, electric bids, plumbing list, energy
information, notes, sewer /water ties, original
material list.
Public Safety Bldg - 87 - grant forms, receipts for
monthly progress rpts, invoices, Rick corres, service
manual, phone messages, grant, misc corres, village
corres, assembly action, permits, fire marshall,
financial matters, photos, fire & police station
C -1 -02
RECORDS DESTRUCTION AUTHORIZATION
Department: Engineering /Facilities DATE: 03/08/99
REASON FOR DESTRUCTION:
These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
XXX These records have been optical disc imaged and the disk
has been verified.
Series No. Record Series Title & Description
LOCATION
EF -06
Karluk School 80/82 - educational specifications,
legislative request for funding, contractor corres,
change orders, plan holders list, Haeg- Bettis notice
to proceed, pay requests, soils /site survey, work of
art, oil spill control facilities village schools,
project manual, proposal for funding, contractor A/E
contract corres, misc corres, project budget
expenditure report, school construction - 80,
plans /specs, photos
C -2 -02
EF -06
Larsen Bay School - 1979, Plans, project manual, misc
contract state contract, bid documents, budget expense
reports, pay requests, Gordon notes, miscellaneous,
monthly reports, land- status correspondence, school
district correspondence, architect correspondence,
photos, engineer project manual, project status
reports, work of art, inspection reports, logs,
preliminary, architect contracts, Maynard /Parch
contract, assembly correspondence, owner
correspondence, submittals, Larsen Bay generator (4
files)
C -3 -02
EF -06
Larsen Bay School - 1984/1988, educational
specifications - 84, Selberg cost breakdown, Kumin
proposal, Kumin contract, construction management,
Matrix contract, soils & foundation, permits,
resolutions, facilities staff reports, project manual,
City of Larsen Bay payment file, change orders /City,
City correspondence, Matrix narrative report, Matrix
phone messages, RSA Engineering, Matrix Correspondence
(2 folders), educational specifications - 85, request
for proposals - 1/87, CM request for proposals, scores
& correspondence, blueprints, change order
correspondence, schematic design, assembly, topo map,
school bonds, City of Larsen Bay contract, Kumin
payment file, AK correspondence, school district
correspondence, misc correspondence, Kumin
correspondence (2 folders), correspondence re. Pay
requests, correspondence from contractor.
C -4 -02
EF -06
Larsen Bay School - 1984/1988 (continued) - daily
reports, change orders, supplemental drawings,
inspection reports, project schedule, misc payments,
travel & per diem, proposal, power of attorney,
payment bond, progress S curve, notes to proceed, cost
analysis, time scale report, test reports, certificate
of substantial completion, final estimate, photos,
cost estimate, schedule of values, Kumin phone
messages, DCVR memos, daily record of work progress
(3), budget recap, local hire plan, bid schedule,
performance bond, certificate of insurance, sub
contractors, intent to award, cost estimate, site
improvement, punch lists, final completion, oil spill
control facilities, electrical o & m.
C -5 -02
EF -06
Larsen Bay School - 1984/1988 (continued) submittals -
sound system, fire alarms /smoke detectors, battery
float charger, earthwork, utility piping /appurtance,
cast -in -place concrete, alum handrail, glue - laminated
construction, finish carpentry, membrane waterproof,
insulation, sealants, wood doors, wood windows,
glazing, tile, resilient sheet flooring, painting,
signs, toilet accessories, cabinets and storage, rugs
and mats, supports and anchors, plumbing and piping,
controls & instrumentation, wire & cable, division 15
mechanical, lighting fixtures, janitor shelving,
supporting devices, master intercom system,
landscaping, structural /misc. metals, rough carpentry,
wood trusses, wood treatment, vapor barriers, pre-
formed roofing, metal doors and frames, special doors,
finish hardware, gypsum wallboard, acoustical wall
treatment, carpeting, chalkboards and tackboards,
lockers, kitchen equipment, blinds and shades,
table /seating, tanks, plumbing equipment, basic
electrical requirements, medium - voltage cable and
accessories, division 16 electrical.
C -6 -02
EF -06
Larsen Bay - landfill, electrification, fuel oil
dyking plans, Kodiak island village playgrounds (Old
Harbor, Port Lions, Larsen Bay, Ouzinkie, community
profile, fuel tank photos, Dyking correspondence (2
files)
C -1 -03
APPROVALS:
Department Director:
Assembly Resolution No:
Borough Clerk:
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THESE RECORDS TOTALING 9 / r CU.FT. WERE DESTROYED ON ao
Date: 1
Date: //t //9
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