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1999-05 Borough Records DisposalKODIAK ISLAND BOROUGH RESOLUTION NO. 99 -05 Introduced by: Manager Requested by: Borough Clerk Drafted by: Records Manager Introduced: 04/01/99 Adopted: 04/01/99 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND BOROUGH RECORDS WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of permanent Kodiak Island Borough records that have been microfilmed or optical disc imaged; and WHEREAS, the attached list of records have been optical disc imaged and the disc has been verified; and WHEREAS, the attached list of records are of a permanent nature and the disc shall be retained permanently; and WHEREAS, the department head has reviewed and authorized the destruction of the specific records attached to this resolution; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that Section 1: The attached list of records have been optical disc imaged and the disc shall be retained permanently. Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200B. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIRST DAY OF APRIL, 1999 Donna F. Smith, CMC /AAE, Borough Clerk Kodiak Island Borough, Alaska KODIAK ISLAND BOROUGH G : ry L. Stevens, Mayor Resolution No. 99 -05 Page 1 of 3 EF -06 Karluk, villages (new) Karluk 78, bulldozer 86, tractor 86, water tank photos, sewage improvement 86, fuel truck 83, (bulk fuel lawsuit, gen info 87, storage, and corres), plans, feasibility study, health clinic 82, John Deer backup 86, airport utility permits, boardwalk grant, fuel pump prop, photos, corres C -5 -01 EF -06 Karluk - Central power generation & distribution - 85/87 - project manual, progress report, comp development plan 84, Arctic Slope Engineers, plan holders list, pay estimates, electrification grant 87, photos, plans, boardwalk 86, engineering specs, plans, community profile, Kinetic Energy Systems contract, plans & specs, electric grant 86, corres, submittals C -6 -01 EF -06 Karluk School 82 continued - submittals, specs, Pacific Builders - WBS, material cost, sewer /water swing ties, bids, equipment needed, daily budget report, electric bids, plumbing list, energy information, notes, sewer /water ties, original material list. Public Safety Bldg - 87 - grant forms, receipts for monthly progress rpts, invoices, Rick corres, service manual, phone messages, grant, misc corres, village corres, assembly action, permits, fire marshall, financial matters, photos, fire & police station C -1 -02 RECORDS DESTRUCTION AUTHORIZATION Department: Engineering /Facilities DATE: 03/08/99 REASON FOR DESTRUCTION: These records have complied with General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. XXX These records have been optical disc imaged and the disk has been verified. Series No. Record Series Title & Description LOCATION EF -06 Karluk School 80/82 - educational specifications, legislative request for funding, contractor corres, change orders, plan holders list, Haeg- Bettis notice to proceed, pay requests, soils /site survey, work of art, oil spill control facilities village schools, project manual, proposal for funding, contractor A/E contract corres, misc corres, project budget expenditure report, school construction - 80, plans /specs, photos C -2 -02 EF -06 Larsen Bay School - 1979, Plans, project manual, misc contract state contract, bid documents, budget expense reports, pay requests, Gordon notes, miscellaneous, monthly reports, land- status correspondence, school district correspondence, architect correspondence, photos, engineer project manual, project status reports, work of art, inspection reports, logs, preliminary, architect contracts, Maynard /Parch contract, assembly correspondence, owner correspondence, submittals, Larsen Bay generator (4 files) C -3 -02 EF -06 Larsen Bay School - 1984/1988, educational specifications - 84, Selberg cost breakdown, Kumin proposal, Kumin contract, construction management, Matrix contract, soils & foundation, permits, resolutions, facilities staff reports, project manual, City of Larsen Bay payment file, change orders /City, City correspondence, Matrix narrative report, Matrix phone messages, RSA Engineering, Matrix Correspondence (2 folders), educational specifications - 85, request for proposals - 1/87, CM request for proposals, scores & correspondence, blueprints, change order correspondence, schematic design, assembly, topo map, school bonds, City of Larsen Bay contract, Kumin payment file, AK correspondence, school district correspondence, misc correspondence, Kumin correspondence (2 folders), correspondence re. Pay requests, correspondence from contractor. C -4 -02 EF -06 Larsen Bay School - 1984/1988 (continued) - daily reports, change orders, supplemental drawings, inspection reports, project schedule, misc payments, travel & per diem, proposal, power of attorney, payment bond, progress S curve, notes to proceed, cost analysis, time scale report, test reports, certificate of substantial completion, final estimate, photos, cost estimate, schedule of values, Kumin phone messages, DCVR memos, daily record of work progress (3), budget recap, local hire plan, bid schedule, performance bond, certificate of insurance, sub contractors, intent to award, cost estimate, site improvement, punch lists, final completion, oil spill control facilities, electrical o & m. C -5 -02 EF -06 Larsen Bay School - 1984/1988 (continued) submittals - sound system, fire alarms /smoke detectors, battery float charger, earthwork, utility piping /appurtance, cast -in -place concrete, alum handrail, glue - laminated construction, finish carpentry, membrane waterproof, insulation, sealants, wood doors, wood windows, glazing, tile, resilient sheet flooring, painting, signs, toilet accessories, cabinets and storage, rugs and mats, supports and anchors, plumbing and piping, controls & instrumentation, wire & cable, division 15 mechanical, lighting fixtures, janitor shelving, supporting devices, master intercom system, landscaping, structural /misc. metals, rough carpentry, wood trusses, wood treatment, vapor barriers, pre- formed roofing, metal doors and frames, special doors, finish hardware, gypsum wallboard, acoustical wall treatment, carpeting, chalkboards and tackboards, lockers, kitchen equipment, blinds and shades, table /seating, tanks, plumbing equipment, basic electrical requirements, medium - voltage cable and accessories, division 16 electrical. C -6 -02 EF -06 Larsen Bay - landfill, electrification, fuel oil dyking plans, Kodiak island village playgrounds (Old Harbor, Port Lions, Larsen Bay, Ouzinkie, community profile, fuel tank photos, Dyking correspondence (2 files) C -1 -03 APPROVALS: Department Director: Assembly Resolution No: Borough Clerk: 9y -a� THESE RECORDS TOTALING 9 / r CU.FT. WERE DESTROYED ON ao Date: 1 Date: //t //9 -- Date: