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1999-01 Borough Records DisposalKODIAK ISLAND BOROUGH RESOLUTION NO. 99 -01 Introduced by: Manager Requested by: Borough Clerk Drafted by: Records Manager Introduced: 01/21/99 Adopted: 01/21/99 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND BOROUGH RECORDS WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of permanent Kodiak Island Borough records that have been microfilmed or optical disc imaged; and WHEREAS, the attached list of records have been optical disc imaged and the disc has been verified; and WHEREAS, the attached list of records are of a permanent nature and the disc shall be retained permanently; and WHEREAS, the department head has reviewed and authorized the destruction of the specific records attached to this resolution; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that Section 1: The attached list of records have been optical disc imaged and the disc shall be retained permanently. Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200B. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS TWENTY -FIRST DAY OF JANUARY, 1999 0Y0ne l titir Donna F. Smith, CMC /AAE, Borough Clerk Kodiak Island Borough, Alaska KODIAK I S LA IB R-O UGH Resolution No. 99 -01 Page 1 of 1 EF -06 Village schools (Akhiok, Chiniak, Karluk) Paint Project - Project manual, budget, advertisement, notice of intent to award, contract, planholders list, notice to proceed, bid documents, record of work progress, certified payroll Akhiok School - 82/86 - Project manual, Northface Construction contract, inspection reports, soils /site survey work, land transfer file, letters of transmittal , educational specifications, change orders, pay estimates, materials source investigation, plans, submittals. C -1 -01 EF -06 Akhiok School - 82 -86 continued - Submittals, work project manual, correspondence, budget work documents, progress scheduled, photos, cost estimates (2), Design & budget development, cost estimate, MBE certifications. C -2 -01 EF -06 Akhiok School - 82 -86 continued - Confidential bidder qualification, A/E contract, Haeg- Bettis Assoc. Correspondence, state correspondence, plans, bid documents, notice to proceed, pay requests, village schools oil spill control facilities Akhiok Dam Improvements 83 -87 - Project manual, pre - bid conference, Frontier Equipment to Akhiok, Akhiok items w /Marlis Knight, state grant correspondence, Frontier bid /contract, water system, attorney file, plans, as -built drawings, planholders list, change orders, project manual, wage & hour notification, test reports, city council correspondence, URS correspondence. C -3 -01 RECORDS DESTRUCTION AUTHORIZATION Department: Engineering /Facilities DATE: 12/24/98 REASON FOR DESTRUCTION: These records have complied with General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. XXX These records have been optical disc imaged and the disk has been verified. Series No. Record Series Title & Description LOCATION EF -06 Akhiok landfill - 85 - questionnaires, landfill fence proposal, landfill development information, village landfill H.U.D. discretionary funding project. Firefighting Equipment Grant - 84 - generator - 86, repair, contract file, correspondence, grant - 84, bulk fuel feasibility, fuel issues, electrical distribution correspondence, various photos, grant file - 86, electrification, RAJ BHARGAUA, Ellerbe Alaska contract, payment file, fuel loan, plans. Airport & Fuel Facility - 85, Dock - 83, census information - 82, erosion & transportation issues, electricity issues, community profile, Erwin, Smith & Garnett billing, Corps of Engineers permit, firehall, sanitation, school issues. Maintenance contract - 86 - Pre -bid conference, correspondence, contract. Vehicle Storage Facility - 85, Project manual, bids, plans, planholder list, contract, correspondence. Health Clinic - 85 - Project manual, correspondence, grant, bid opening, payment file, daily reports, plans, planholders list, Northern Exploration contract, grant. C -4 -01 APPROVALS: Department Director: Borough Clerk: Chris Lynch Assembly Resolution No: C' THESE RECORDS TOTALING ! CU.FT. WERE DESTROYED ON Date: Date: Date: