1999-01 Borough Records DisposalKODIAK ISLAND BOROUGH
RESOLUTION NO. 99 -01
Introduced by: Manager
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 01/21/99
Adopted: 01/21/99
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND
BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
permanent Kodiak Island Borough records that have been microfilmed or optical disc
imaged; and
WHEREAS, the attached list of records have been optical disc imaged and the disc
has been verified; and
WHEREAS, the attached list of records are of a permanent nature and the disc shall
be retained permanently; and
WHEREAS, the department head has reviewed and authorized the destruction of the
specific records attached to this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that
Section 1: The attached list of records have been optical disc imaged and the disc
shall be retained permanently.
Section 2: These records may be destroyed as provided by Kodiak Island Borough
Code 2.16.200B.
ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS TWENTY -FIRST DAY OF JANUARY, 1999
0Y0ne l titir
Donna F. Smith, CMC /AAE, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK I S LA IB R-O UGH
Resolution No. 99 -01
Page 1 of 1
EF -06
Village schools (Akhiok, Chiniak, Karluk) Paint
Project - Project manual, budget, advertisement,
notice of intent to award, contract, planholders list,
notice to proceed, bid documents, record of work
progress, certified payroll
Akhiok School - 82/86 - Project manual, Northface
Construction contract, inspection reports, soils /site
survey work, land transfer file, letters of
transmittal , educational specifications, change
orders, pay estimates, materials source investigation,
plans, submittals.
C -1 -01
EF -06
Akhiok School - 82 -86 continued - Submittals, work
project manual, correspondence, budget work documents,
progress scheduled, photos, cost estimates (2), Design
& budget development, cost estimate, MBE
certifications.
C -2 -01
EF -06
Akhiok School - 82 -86 continued - Confidential bidder
qualification, A/E contract, Haeg- Bettis Assoc.
Correspondence, state correspondence, plans, bid
documents, notice to proceed, pay requests, village
schools oil spill control facilities
Akhiok Dam Improvements 83 -87 - Project manual, pre -
bid conference, Frontier Equipment to Akhiok, Akhiok
items w /Marlis Knight, state grant correspondence,
Frontier bid /contract, water system, attorney file,
plans, as -built drawings, planholders list, change
orders, project manual, wage & hour notification, test
reports, city council correspondence, URS
correspondence.
C -3 -01
RECORDS DESTRUCTION AUTHORIZATION
Department: Engineering /Facilities DATE: 12/24/98
REASON FOR DESTRUCTION:
These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
XXX These records have been optical disc imaged and the disk
has been verified.
Series No. Record Series Title & Description
LOCATION
EF -06
Akhiok landfill - 85 - questionnaires, landfill fence
proposal, landfill development information, village
landfill H.U.D. discretionary funding project.
Firefighting Equipment Grant - 84 - generator - 86,
repair, contract file, correspondence, grant - 84,
bulk fuel feasibility, fuel issues, electrical
distribution correspondence, various photos, grant
file - 86, electrification, RAJ BHARGAUA, Ellerbe
Alaska contract, payment file, fuel loan, plans.
Airport & Fuel Facility - 85, Dock - 83, census
information - 82, erosion & transportation issues,
electricity issues, community profile, Erwin, Smith &
Garnett billing, Corps of Engineers permit, firehall,
sanitation, school issues.
Maintenance contract - 86 - Pre -bid conference,
correspondence, contract.
Vehicle Storage Facility - 85, Project manual, bids,
plans, planholder list, contract, correspondence.
Health Clinic - 85 - Project manual, correspondence,
grant, bid opening, payment file, daily reports,
plans, planholders list, Northern Exploration
contract, grant.
C -4 -01
APPROVALS:
Department Director:
Borough Clerk:
Chris Lynch
Assembly Resolution No: C'
THESE RECORDS TOTALING ! CU.FT. WERE DESTROYED ON
Date:
Date:
Date: