1997-31 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records.A RESOLUTION AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF
CERTAIN KODIAK ISLAND BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records that
have been found not to be of historical interest nor to have a legal or administrative value or that have
been microfilmed; and
WHEREAS, Resolution 95 -01 provides the minimum retention requirements for specific records;
and
WHEREAS, the department head has reviewed and authorized the destruction of the specific
records attached to this resolution;
NOW, 'THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached list of records are not of historical, legal, or administrative value and
have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough Code
2.16.200.B.
ATTEST:
l.J 0Y14 -uz
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SEVENTH DAY OF AUGUST, 1997
Donna F. Smith, CMC /AAE, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
RESOLUTION NO. 97 -31
Introduced by:
Requested by:
Drafted by:
Introduced:
Adopted:
KODIAK ISLAND BOROUGH
6
Mayor Selby
Borough Clerk
Records Manager
08/07/97
08/07/97
Jerbtne M. Selby, Borough Ma o
Robin Heinrichs, Presiding Officer
Resolution No. 97 -31
Page 1 of 7
x N.
M 0 ao' diitain Fls Crepnec --
95 18 O-2 Cnrcs & Bd 94 18
M 0 ao' diitain Fls Icmn al I 7 1
95 18 O-1 Myrs Amnsrto ie orsodne I 6 1
99 18 O-1 Myrs Amnsrto ie orsodne I 5 1
91 18 O-1 Myrs Amnsrto ie orsodne I 3 1
97 18 O-1 Myrs Amnsrto ie orsodne I 2 1
96 18 O-1 Myrs Amnsrto ie orsodne I 1 1
96 18 O-1 Myrs Amnsrto ie orsodne I 7 1
95 18
O-2 Cnrcs & Bd 95 18 - -1 O-1 Myrs Amnsrto ie orsodne I 3 1
97 18 O-1 Myrs Amnsrto ie orsodne I 2 1
95 18 O-1 Myrs Amnsrto ie orsodne I 3 1
97 18 O-1 Myrs Amnsrto ie orsodne I 6 6 17-96
M 0 ao' diitain Fls Crepnec --
91 18 O-1 Myrs Amnsrto ie orsodne I 4 2 17-97
Department /Division: Mayor's Office DATE: 7/17/97
REASON FOR DESTRUCTION:
X
Serie
Kodiak Island Borough, Alaska
RECORDS DESTRUCTION AUTHORIZATION
These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
B
Resolution No. 97 -31
Page 2 of 7
OM -01
Mayor's Administration Files Correspondence
1967 -1987
I -3 -2
OM -01
Mayor's Administration Files Correspondence
1975 -1987
I -2 -2
OM -03
Grant Project Files 1981 -1988
I -3 -1
APPROVALS:
Department Director: Date:
Borough Assembly by Resolution No. Date:
Records Manager: Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
Kodiak Island Borough, Alaska Resolution No. 97 -31
Page 3 of 7
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: Daycare Assistance DATE: 7 -17 -97
REASON FOR DESTRUCTION:
X
These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
Series No. R
APPROVALS:
Department Director: Date:
Borough Assembly by Resolution No. Date:
Records Manager: Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
Kodiak Island Borough, Alaska Resolution No. 97 -31
Page 4 of 7
av� .ma.
DC- 01,03,04,05,07
Patient Files, Grant Administration
Files, Financial Reporting, Provider
Authorizations, Statistical
Childcare Provider Reports 1990
J -4 -1
DC- 01,03,04,05,07
Patient Files, Grant Administration
Files, Financial Reporting, Provider
Authorizations, Statistical
Childcare Provider Reports 1989
J -5 -2
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: Daycare Assistance DATE: 7 -17 -97
REASON FOR DESTRUCTION:
X
These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
Series No. R
APPROVALS:
Department Director: Date:
Borough Assembly by Resolution No. Date:
Records Manager: Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
Kodiak Island Borough, Alaska Resolution No. 97 -31
Page 4 of 7
Series No.
Record Series Title & Description Box No.
CD -11
Junk Removal Files 1988 -1990
E -3 -15
Department /Division: Community Development DATE:
7/17/97
REASON FOR DESTRUCTION:
RECORDS DESTRUCTION AUTHORIZATION
X These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
APPROVALS:
Department Director: Date:
Borough Assembly by Resolution No. Date:
Records Manager: Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
Kodiak Island Borough, Alaska Resolution No. 97 -31
Page 5 of 7
p awe Amw .
FI -11
Utility Monthly Reports Oct -Dec 1988
G -2 -1
FI -29
Fed. & State Employee Taxes 1983 -1989
G -2 -10
FI -29
Fed. & State Employee Taxes 1988
G -2 -12
FI -11
Utility Monthly Reports May 1989
G -3 -12
FI -22
Employee Files A -Z 1989
G -6 -12
FI -29
Fed. & State Employee Taxes 1980 -1985
G -7 -02
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: FINANCE DATE: July 21, 1997
REASON FOR DESTRUCTION:
X These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
Seri
Title & Deacri tion
APPROVALS:
Department Director: Date:
Borough Assembly by Resolution No. Date:
Records Manager: Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
Kodiak Island Borough, Alaska Resolution No. 97 -31
Page 6 of 7
DVJL 1'V.
MH -08*
PATIENT FILES V -Z 1987
H -2 -9
MH -08*
PATIENT FILES A -E 1987
H -3 -7
MH -08*
PATIENT FILES A -E 1988
H -3 -9
MH -08*
PATIENT FILES F -M 1988
H -4 -9
MH -08*
PATIENT FILES A -C 1986
H -6 -8
MH -08*
PATIENT FILES F -M 1987
H -6 -9
MH -08*
PATIENT FILES CU -MAL 1986
H -7 -8
MH -08*
PATIENT FILES MAR -Z 1986
H -7 -9
MH -08*
PATIENT FILES M -Z 1988
H -3 -15
MH -08*
PATIENT FILES MO -SU 1989
H -3 -14
MH -08*
PATIENT FILES A -E 1989
H -4 -13
MH -08*
PATIENT FILES F -MI 1989
H -4 -15
MH -08*
PATIENT FILES SW -Z 1989
H -5 -13
MH -08*
PATIENT FILES N -T 1987
H -5 -15
MH -10
STAFF LOGS 1988 -89
H -3 -10
MH -03
INSURANCE BILLINGS 1988 -89
H -2 -10
MH -03
BILLING 1989
H -3 -12
Kodiak Island Borough, Alaska
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: MENTAL HEALTH DATE: 6/16/97
REASON FOR DESTRUCTION:
xxx These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
Series
APPROVALS:
Department Director: Date:
Borough Assembly by Resolution No. Date:
Records Manager: Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
*PATIENT FILES NEED TO HAVE JUVENILE RECORDS PULLED
Resolution No. 97 -31
Page 7 of 7