1997-02 Amending Personnel Rules and RegulationsAN ORDINANCE AMENDING THE PERSONNEL RULES AND REGULATIONS,
1994 EDITION, RELATING TO SHIFT DIFFERENTIAL, EMPLOYEE TRANSFERS,
DEMOTION, DISMISSAL NOTICE AND SEVERANCE PAY,
HOURS OF WORK, REST PERIODS, OVERTIME, FLEXIBLE SCHEDULING
OF WORK HOURS, BEREAVEMENT LEAVE, SICK LEAVE BANK,
PERSONNEL RECORDS, AND SALARY SCHEDULE LANGUAGE
WHEREAS, the Kodiak Island Borough Assembly, in keeping with the personnel
policy, recognizes that personnel rules and regulations must be amended from time
to time in order to provide for necessary updated information and clarification; and
WHEREAS, the Kodiak Island Borough and its employees are committed to the
principle of equal employment opportunity in all employment practices; and
WHEREAS, the Kodiak Island Borough Code of Personnel Rules and Regulations was
completely revised in September 1994; and
WHEREAS, some changes to the personnel policy were subsequently negotiated in
the union negotiation process; and
WHEREAS, the Personnel Advisory Board reviewed and recommended the Kodiak
Island Borough Code of Personnel Rules and Regulations, 1994 Edition, be amended;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: This ordinance is of a general and permanent nature and shall become
a part of the Kodiak Island Borough Personnel Rules and Regulations.
Section 2: Title 2, Chapter 2.12 is amended by making the following changes in the
Personnel Rules and Regulations, 1994 Edition, identified in Section 2.12.010.
A. Amend Section 410 as follows:
410 SHIFT DIFFFRFNTIAI
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
ORDINANCE NO. 97 -02
Introduced by: Mayor Selby
Requested by: Mayor Selby
Drafted by: Mayor Selby
Introduced: 02/20/97
Public Hearing: 03/06/97
Amended: 03/06/97
Adopted: 03/06/97
An employee who is assigned to a swing shift (defined as fthe}
i i ttt#tiat hours 1e et € n : >u 0) (from] 06,.gittilittpbsetWOM 4 :00 p.m. to
midnight) shall receive four (4) percent premium pay in addition to his /her
Ordinance No. 97 -02
Page 1 of 8
regular salary for the period served on swing shift f r n y d r --
:::::140bitt. An employee who is assigned to a graveyard shift (defined as the
hours from midnight until 8:00 a.m.) shall receive six (6) percent premium pay
in addition to his /her regular salary for the period served on graveyard shift
B. Amend Section 413 as follows:
413 EMPI OYFF TRANSFFRS
.. .
:1 1 1 . - - • • • - -
Kodiak Island Borough, Alaska
Ordinance No. 97 -02
Page 2 of 8
Kodiak Island Borough, Alaska
••.•,•••••••••••■•■•••••••••,•••••••••••••••••■•••••••■•••••••,.,...•••••••••••••••••••••••••••■•••••■•■•••••••,.•■••••••••••■• ••
1-5 years employment
5+ years employment
E. Amend Section 601 as follows:
601 HOURS OF WORK
eYatuati *
D. Amend Section 504 as follows:
504 DISMISSAI NOTIC:F AND SFVFRANC.F PAY
C. Amend Section 417 as follows:
417 DFMOTION
An employee may be demoted for any of the following reasons:
A. Inability to perform duties adequately.
B. Layoff because of lack of work or funds. When employees are laid off,
available position for which they are qualified.
C. Personal reasons. An employee may apply for a position with less
responsibility and less pay at any time if they choose to do so.
.......................... . .
• ••• • ••
• • • • • • •
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Employees subject to force reduction layoff or dismissed without prejudice shall
be given [three (3)] fur O) weeks notice and severance pay as follows:
10 working days
15 working days
.• •
Regular working hours of Borough employees shall consist of a five (5) day
week, eight (8) consecutive working hours a day, forty (40) hours a week.
Normal working hours will be from 8:00 a.m. to 5:00 p.m. and will include one
km hour for lunch. The standard work week shall consist of the period from
Ordinance No. 97-02
Page 3 of 8
Sunday to Saturday (i.e.±' „'tii' >tt'#€ to the
following midnight Saturday). The standard work day shall consist of the
period from [midnight] ZOUN to midnight. Different schedules to meet
department operating needs shall be established and altered by department
heads with approval of the Borough mayor. Temporary shifting of employees'
working hours to meet routine needs shall be done as necessary and approved
by the department head.
F. Amend Section 603 as follows:
603 RFST PERIODS
A fifteen (15) minute rest break shall be allowed mid - morning and mid-
afternoon. Such breaks must be staggered to keep all offices adequately
staffed to deal with the public at all times. Break schedules must be approved
by the appropriate supervisor.
G. Amend Section 606 as follows:
ROR OVERTIMF
hours in a work day.
Kodiak Island Borough, Alaska
Overtime shall be scheduled as fairly and equally as practicable among
employees, based first on qualifications to perform work and secondly on
seniority. All overtime must be authorized by the applicable department head
prior to its performance.
When an employee is assigned to eight (8) hour work days, all authorized
overtime shall be compensated at one and one -half ([1 :135) times the
employee's applicable rate of pay for all time worked in excess of eight (8)
When an employee is assigned to ten (10) hour work days, all authorized
overtime shall be compensated at one and one -half ([1 %2] :1::;x:5) times the
employee's applicable rate of pay for all time worked in excess of ten (10)
hours in a work day.
Ordinance No. 97 -02
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All time worked in excess of forty (40) hours in a work week, shall be
compensated at one and one-half ([1 1 5) times the employee's applicable
rate of pay.
The work week shall be considered to be the period from 12:01 a.m. Sunday
to the following midnight Saturday.
H. Add Section 608 as follows:
Fl EXIRI F SCHFENJI INC OF WORK Hot IRS
1. Amend Section 712 as follows:
712 BEREAVFMFNT I EAVF
Accrued sick leave or, at the employee's option, 00#001:10§ leave without
pay not to exceed five (5) days may be used by an employee upon the death
of a member of the employee's or their spouse's immediate family. Immediate
family is defined as spouse, siblings, son, daughter, parents, stepparents, step-
siblings, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law,
daughter-in-law, grandparents and grandchildren. Up to three (3) additional
days of sick Ieave annual Ieave, or leave without pay may be granted to
accommodate required travel.
J. Add Section 717 as follows:
Kodiak Island Borough, Alaska
•• ••••••• ••
••••••••••••• • ••• • •
Ordinance No. 97-02
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PA
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Kodiak Island Borough, Alaska
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Ordinance No. 97 -02
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K. Amend Section 1101 as follows:
1101 PFRSONNEI RFCORDS
The mayor shall provide and maintain central files for records of the personal
and work history of each employee in the Borough service. No personnel files
shall be maintained elsewhere in the Borough either by the mayor or
department heads.
Employees shall have access to their own confidential personnel file. Access
to the personnel files by other than the mayor, the employee's immediate
supervisor and department head, the personnel and administrative assistant
and the head of a Borough department into which the employee has applied for
promotion or transfer shall not be allowed without prior approval of the mayor.
Other persons shall be permitted access to personnel files only by court order
or by the written consent of the employee and upon written approval of the
Borough mayor. titoi'a))
is
Kodiak Island Borough, Alaska
Salary Schedule, Appendix A
ua
Section 3: Salary Schedule, Appendix A is amended by making the following changes
in the Personnel Rules and Regulations, 1994 Edition:
Effective July 1, 1997, the Kodiak Island Borough shall pay a seven hundred
sixty -eight dollar ($768) bonus to each employee and the Salary Schedule in
Appendix A shall remain unchanged.
Ordinance No. 97 -02
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ATTEST:
Effective July 1, 1998, the Kodiak Island Borough shall adjust the Salary
Schedule in Appendix A by an increase of one and one -half percent (1.5 %) at
Salary Step 7A with all other steps remaining at two and one -half percent
(2.5 %) increments.
Effective July 1, 1999, the Kodiak Island Borough shall adjust the Salary
Schedule in Appendix A by an increase of two percent (2.0 %) at Salary Step
7A with all other steps remaining at two and one -half percent (2.5 %)
increments.
Section 4: Unless otherwise indicated, this ordinance shall take effect as of July 1,
1997.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SIXTH DAY OF MARCH, 1997
onna F. Smith, CMC /AAE, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
/f,/
Jero e M. Selby, Borough Ma
Robin Heinrichs, Presiding Officer
Ordinance No. 97 -02
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