1987-03 Delineating the Period of Time That Appropriations Are Available For Encumbrance and Eventual Expendituresr
follows:
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KODIAK ISLAND BOROUGH
ORDINANCE NO. 87 -03-0
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH
DELINEATING THE PERIOD OF TIME THAT APPROPRIATIONS
ARE AVAILABLE FOR EMCUMBRANCE AND EVENTUAL EXPENDITURE
WHEREAS, the Kodiak Island Borough Assembly has by ordinance
annually appropriated the necessary funds to accomplish the programmatic
mission of the Borough; and
WHEREAS, such annual appropriation ordinance in recent years
has not addressed the question specifically of when an
appropriation lapses; and
WHEREAS, the absence of such policy not only allows but
necessitates that the mayor and staff arbitrarily establish policy (not
their function) on what is felt to be prudent at the time:
NOW, THEREFORE, BE IT ORDAINED, by the Kodiak Island Borough
Assembly that:
Section 1. This ordinance is of a general and permanent
I:nature and shall become a part of the Code of Ordinances.
Section 2. A new section, 3.08.090, shall be enacted as
follows:
3.08.090 Date appropriations shall lapse. Funds appropriated
by the Kodiak Island Borough Assembly shall lapse for further use in the
following manner:
A. For encumbrance (obligation):
1. All single year funds shall lapse for the purpose of
encumbrance on the last day of the fiscal year. The
fiscal year is as defined in Section 3.08.020.
2. All multi -year appropriations (usually capital projects)
shall normally lapse upon completion of the project.
When such projects are funded by state or federal grants
the legal restraints of acceptance of such grant or loan
shall apply.
B. For expenditure (payments):
1. All single year funds shall lapse as to disbursement of
funds upon payment of those encumbrances outstanding at
fiscal year end.
2. All multi -year funds shall normally lapse at project
completion. Staff will exercise due prudence to
ascertain that completion dates and other restrains
imposed by the grantor are in compliance.
Section 3. A new section, 3.08.091, is hereby enacted as
3.08.091 Disposition of lasped funds. A. Normally as
borough funds lapse such amounts are then available for appropriation in
subsequent fiscal periods Funds that have lapsed to which the borough
does not have full ownership will be returned to the federal, state or
other entity from which the funds were granted, contributed, etc.
B. Funds that lapse shall normally be restored and available
in the fund to which originally appropriated. An exception will be that
'all funds appropriated to the Kodiak Island Borough School District that
lapse will remain to the school district's credit for their subsequent
appropriation and use.
Ordinance No. 87 -03 -0