1976-06 Relating to the Acquisition, Transfer, and Disposal of Personal Property and Servicesin 1
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KODIAK ISLAND BOROUGH
ORDINANCE NO. 76 -6 -0
AN ORDINANCE RELATING TO THE ACQUISITION, TRANSFER AND
DISPOSAL OF PERSONAL PROPERTY AND SERVICES.
The Kodiak Island Borough Assembly hereby adains:
*SECTION I. That Chapter 3.16 of the Kodiak Island Borough Code of
Ordinances is hereby repealed and reenacted to read as follows:
Chapter 3.16
CONTRACT, PURCHASE AND SALE PROCEDURE
Sections:
3.16.010 Contract, purchase and sale and transfer procedure
3.16.020 Limitation on Mayor's authority.
3.16.030 Open Market Procedures.
3.16.040 Advertising for bids.
3.16.050 Processing of bids.
3.16.060 Local preference.
3.16.070 Exceptions to bidding requirements.
3.16.080 Lowest responsible bidder.
3.16.090 Requirements mandatory.
3.16.010 Contract, purchase and sale and transfer procedure.
A. Contract for, purchase or issue purchase authorizations for all
supplie s, materials, equipment and services for the offices, departments,
and agencies of the borough.
B. Sell surplus, obsolete or unusable personal property for the
offices, department and agencies of the borough.
C. Transfer supplies, material and equipment to or between the
offices, departments and agencies of the borough.
D. Contract for the construction, repair or improvements of
borough facilities.
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3.16.020
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Limitation on Mayor's authority. 1.1e mayor may not
make an acquisition, sale, transfer or contract authorized by section 010 of
this chapter i f the value of the property, service or contract exceeds One
Thousand Dollars, ($1,000.00) without first obtaining assembly approval.
3.16.030 Open Market Procedures.
A. Purchases, sales or contracts authorized by section 010 of this
chapter having an estimated value in excess of One Thousand Dollars
($1,000.00) but less than Three Thousand Dollars, ($3,000.00) shall be
made in the open market without newspaper advertisement.
B. Market purchases, sales and contracts shall, whenever possible,
be based on at least two competitive bids and shall be awarded to the lowest
responsible bidder or, in the case of a sale, to the highest responsible bidder.
C. The mayor or his authorized designee may solicit either oral
or written bids for open market purchases or sales, and shall maintain a
record of all bids received.
D. The sale of all surplus, obsolete or unusable personal property
shall be advertised in the local paper unless authorized to the contrary by
the Borough Assembly.
3.16.040 Advertising for bids.
A. Purchases, sales or contracts authorized by section 010 of this
chapter having an estimated value of more than Three Thousand Dollars
($3,000.00) may be made only after a notice calling for bids is printed in
a newspaper of general circulation published within the borough once a week
for not less than three consecutive weeks prior to the date for the bid award.
The notice shall contain a general description of the property, work or
service; state where the bid forms and specifications may be obtained; specify
the place for submission of bids and the time by which they must be received.
B. The purchase or contract shall be awarded to the lowest responsible
bidder, or in the case of a sale, to the highest responsible bidder.
II 3.16.0
50 Processin of bids. Notwithstanu,ng other provisions of
Ij this chapter relating to the award after competitive bid for purchases, sales
11 1I and contracts, the borough may:
11 A. Reject defective or nonresponsive bids.
I C I B. Waive any irregularities in any and all bids.
C. Reject all bids.
II D. Negotiate with two or more of the lowest bidders, if bid prices
II xcess of the money available or authorized, for a reduction in the
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\ 1 1 scope, quality or quantity of the purchase, service or contract.
E. Readvertise for bids, with or without making changes in the
plans or specifications.
3.16.060 Local preference The assembly may, in its discretion,
direct an award of a contract for the purchase of personal property or services
after competitive bidding to a responsible bidder who maintains a business
office or store within the borough from which the property or service would be
provided, if that bid does not exceed the lowest responsible bid by more
than ten percent.
3.16.070 Exceptions to bidding requirements. The requirements
of this chapter relating to solicitation of competitive bids and award to
the lowest responsible bidder shall not apply to:
A. Contracts for professional or unique services.
B. Contracts for property or services necessitated by an
emergency, if the delays required for compliance with the bidding require
ments would jeopardize the public health or welfare.
3.16.080 Lowest responsible bidder. In determining the lowest
responsible bidder, the assembly shall consider:
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A. The Did price.
B. The ability, capacity and skill of the bidder to perform the
contract within the time specified.
C. The character, integrity, reputation, judgment and experience
II of the bidder.
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D. The quality of performance of previous contracts.
3.16.090 Requirements mandatory. A purchase, contract or sale
subject to the provisions of this chapter shall not be valid, enforceable
or binding upon the borough unless the established requirements have
been satisfied and the contract, purchase or sale approved by the
Borough Assembly.
KODIAK IS
BY
Borough Clerk
BY
ND BOROUGH
Borough Mayor
Presidi ficer