12/29/2009 SMKODIAK ISLAND BOROUGH
Assembly Special Meeting
December 29, 2009
A special meeting of the Kodiak Island Borough Assembly was held on Tuesday, December 29,
2009 in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
Present were Mayor Jerome Selby, Assembly members Jerrol Friend, Dave Kaplan, Chris
Lynch, and Louise Stutes. Staff members present were Manager Rick Gifford, Borough Clerk
Nova Javier, and Assistant Clerk Jessica Kilborn.
FRIEND moved to excuse Assembly members Branson, Jeffrey, and Fulp who were absent due
to personal leave.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
CITIZENS' COMMENTS
Toby Sullivan addressed the Kodiak Maritime Museum's future development plans.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Confirmation of Mayoral /Assembly Appointments to Different Boards, Committees, and
Commissions.
KAPLAN moved to confirm the Mayoral and Assembly appointments to different boards,
committees, and commissions as follows:
MAYORAL APPOINTMENTS
Architectural /Engineering Review Board
Cliff Ford and Norm Wooten to the seats to expire 2012.
Parks and Recreation Committee
Jeff Huntley, Patrick Salstonstall, and Hans Tschersich to the seats to expire 2012.
William Bethea the seat to expire 2011.
Planning and Zoning Commission
Kathleen (Casey) Janz, Dave King, and William Kersch to the seats to expire 2012.
Note: William Kersch was for a City Seat.
Solid Waste Advisory Board
Gary Turk Martin and Nick Szabo to the seats to expire 2012.
Sebastian Niziol to the retail business representative seat to expire 2012.
Donn Tracy to the seat to expire 2011.
ASSEMBLY APPOINTMENTS
Board of Equalization
Cheryl Boehland to the seat to expire 2012.
Personnel Advisory Board
Curtis Law to the seat to expire 2012.
Kodiak Island Borough Assembly Minutes
December 29, 2009 Page 749
Bay View Road Service Area Board
Fred Roberts to the seat to expire 2012.
Margo Carmichael to the seat to expire 2010.
Monashka Bay Road Service Area Board
Jamie Godwin to the seat to expire 2010.
FRIEND moved to split the question pulling the Architectural /Engineering Review Board
appointments from the question.
ROLL CALL VOTE ON MOTION TO SPLIT THE QUESTION CARRIED UNANIMOUSLY:
Friend, Kaplan, Lynch, and Stutes.
ROLL CALL VOTE ON MOTION TO CONFIRM THE MAYORAL AND ASSEMBLY
APPOINTMENTS WITH THE EXCEPTION OF THE ARCHITECTURAL /ENGINEERING
REVIEW BOARD MEMBERS CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, and Friend.
STUTES moved to split the question confirming the Mayoral appointments of Cliff Ford and
Norm Wooten to the Architectural /Engineering Review Board.
ROLL CALL VOTE ON MOTION TO SPLIT THE QUESTION CARRIED UNANIMOUSLY:
Lynch, Stutes, Friend, and Kaplan.
ROLL CALL VOTE ON MOTION TO CONFIRM THE MAYORAL APPOINTMENT OF MR.
CLIFF FORD TO THE ARCHITECTURAL /ENGINEERING REVIEW BOARD FOR A TERM TO
EXPIRE DECEMBER 2012 CARRIED UNANIMOUSLY: Stutes, Friend, Kaplan, and Lynch.
ROLL CALL VOTE ON MOTION TO CONFIRM THE MAYORAL APPOINTMENT OF MR.
NORM WOOTEN TO THE ARCHITECTURAL REVIEW BOARD FOR A TERM TO EXPIRE
DECEMBER 2012 FAILED TWO TO TWO: Friend and Stutes (Noes); Kaplan and Lynch
(Ayes).
B. Contract No. FY2010 -20B Chiniak Contaminated Soil Clean -Up Project.
FRIEND moved to authorize the Manager to execute Amendment #B to the existing Term
Contract No. FY2010 -20 with Satori Group, Inc. of Anchorage, AK for clean -up and containment
of contaminated soils at Chiniak School property for an amount not to exceed $62,500.
The teacher's residence at the Chiniak School experienced a rupture in an above ground fuel oil
tank causing a fuel oil spill on the premises during the first week of December 2009. Borough
staff investigated and determined the estimated quantity spilled required notification to the
Department of Environmental Conservation (DEC). Satori Group, Inc. was contacted and they
notified DEC. John's Heating removed the old tank and plumbed in a replacement. Due to the
continuous expansion of the oil plume, Manager Gifford authorized immediate action in order to
contain costs and environmental damage. Satori Group, Inc. mobilized to assess and plan the
clean -up effort and provided an estimate to capture the contaminated soil and construct a
Kodiak Island Borough Assembly Minutes
December 29, 2009 Page 750
temporary containment cell on site totaling $59,367. The proposed amendment to the Term
Contract would authorize the work and provide for compensation based on actual time and
expenses in accordance with the agreed fee schedule and all requirements contained in the
Term Contract. Staff recommended authorizing Satori Group, Inc. to perform work as described
in an amount not to exceed $62,500, which included approximately 5% contingency.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, and
Friend.
ADJOURNMENT
KAPLAN moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Friend, and
Kaplan.
The meeting adjourned at 7:53 p.m.
ATTEST:
December 29, 2009
Nova M. Javier, MM , Borough Clerk
KODIAK ISLAND BOROUGH
f r y;;
J4rome M. Selby, Mayor
Approved: February 18, 2010
Kodiak Island Borough Assembly Minutes
Page 751