10/22/2009 SMKodiak Island Borough
Assembly Special Meeting
October 22, 2009
A special meeting of the Kodiak Island Borough Assembly was held Thursday, October 22,
2009 in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Judy Fulp,
Dave Kaplan, Chris Lynch, Sue Jeffrey, and Louise Stutes. Staff members present were
Administrative Official Cassidy and Borough Clerk Nova Javier.
CITIZENS' COMMENTS
None.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. CONTRACTS
1. Contract No. FY2010 -20(A) Chiniak Library Demolition and Asbestos Removal.
BRANSON moved to authorize the Manager to execute Amendment #A to the existing Term
Contract No. FY2010 -20 with Satori Group, Inc. of Anchorage, AK for building demolition and
asbestos removal at the Old Chiniak Library for an amount not to exceed $99,033.
The Kodiak Island Borough had several projects planned that required the services of an
Environmental Consultant/Abatement Contractor. After advertizing a request for proposals, KIB
entered into a term contract with Satori Group Inc. for Environmental Consulting and Abatement
Services for projects yet to be determined in accordance with KIBC procurement requirements.
The term contract in its present form did not authorize work nor did it obligate KIB for payment.
It identified terms and fees of agreement for work to be authorized in the future.
The Old Chiniak Library had been derelict for years and had become an attractive nuisance and
a liability for the Borough. Staff received a cost estimate from Satori to assess the building,
remove and dispose of asbestos containing materials, provide site clearance according to
ADEC requirements, and demolish and dispose of the remainder of the building and debris.
Satori forwarded a cost estimate in an amount not to exceed $99,033. The proposed
amendment to the Term Contract would authorize the work and provide for compensation based
on actual time and materials according to the fee schedule and all requirements contained in the
therein.
Staff recommended the Borough Assembly amend Contract No. FY2010 -20 and authorized
Amendment No. 1 to be added to the existing Term Contract with Satori Group, Inc. for an
amount not -to- exceed $99,033.00 for building demolition and asbestos removal at the Old
Chiniak Library.
Kodiak Island Borough Assembly Minutes
October 22, 2009 Page 732
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Jeffrey,
Kaplan, Lynch, and Stutes.
2. Contract No. FY2010 -21 Professional Services for the Estimation of Remaining Gravel
Reserves in the B- Tracts Material Site in the Bells Flats Alaska Subdivision.
JEFFREY moved to authorize the Manager to execute Contract No. FY2010 -21 with Recon,
LLC (Rowland Engineering Consultants) of Palmer, Alaska for professional services in an
amount not to exceed $72,310.
The contract with Recon, LLC is to determine a quantity estimate of the gravel reserves
remaining on the B- Tracts material site in Bells Flats. This site was the only identified and
developed source of gravel on the Kodiak road system suitable for use in asphalt and concrete
production.
The method proposed consists of drilling a series of test holes around the perimeter of the pond
to determine depth to bedrock, and combined that information with data derived from an
updated topographic survey to calculate an accurate estimate of the remaining resource.
Several of the drill holes would then be converted to monitoring wells for purposes of
groundwater quality monitoring and tracking of water table changes. The drilling would also be
used to develop some conclusions regarding the quality of the remaining material.
A current site, specific understanding of the quantity of material remaining and of what is
occurring outside of the boundary of the lease area, would provide important information
entering into a long term lease. This would help ensure that maximum utilization of the resource
be balanced with off -site neighborhood and fishery habitat concerns.
Isaac Rowland from Recon, LLC did a PowerPoint presentation for the Assembly.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan,
Lynch, Stutes, and Branson.
B. RESOLUTIONS
1. Resolution No. FY2010 -12 Declaring the Continuance of a Local Disaster Emergency in the
Kodiak Island Borough and Authorizing the Submission of a Request for Assistance to the
State of Alaska.
FRIEND moved to adopt Resolution No. FY2010 -12.
Kodiak Island Borough Manager Rick Gifford signed a local disaster declaration with a request
for State of Alaska assistance on October 16, 2009.
Alaska Statutes 26.23.140 Local Disaster Emergencies section A states: "A local disaster
emergency may be declared only by the principal executive officer of a political subdivision. It
may not be continued or renewed for a period in excess of seven days, except by or with the
consent of the governing board of the political subdivision.
Kodiak Island Borough Assembly Minutes
October 22, 2009 Page 733
Adoption of this Resolution would give authorization for the continuance of a local disaster
emergency in the Kodiak Island Borough and authorize the submission of a request for
assistance to the State of Alaska.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch,
Stutes, Branson, and Friend.
ADJOURNMENT
BRANSON moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes,
Branson, Friend, and Fulp.
The meeting adjourned at 8:06 p.m.
ATTEST:
Nova M. Javier, M , Borough Clerk
Kodiak Island Borough
October 22, 2009
KODIAK ISLAND BOROUGH
Approved: November 5, 2009
Jerdme M. Selby, Mayor
Assembly Minutes
Page 734