09/01/2009 RMWOMENS BAY SERVICE AREA BOARD —
REGULAR MEETING
OCT 2 8 2009
September 1, 2009
Call to Order — 7:08 pm
Members Present — John Isadore, George Lee, Dave Conrad, David Heuman, Scott
Griffin
Excused — Jessica Horn, Amanda Henderson
Guests — Dale Rice, Tom Schwantes, Kevin Arndt — TC Enterprises
Citizens Comments —
Tom Schwantes was recognized and asked if there was to be any maintenance prior to
winter on Otter Avenue. He stated that there had been no maintenance performed since
last winter and that the road had deteriorated and continued to have ruts and poor
drainage.
Isadore commented that the "hill section" of the road was on the work list for repairs
prior to winter. He added that this may be a possible spot to try to use the recycled
asphalt mixed with D -1 to try to create a surface that would hold in place once
compacted.
Additional discussion was conducted regarding the need to maintain ditches along both
sides of the road surface and to try to catch the drainage on the west side of the road as
currently it runs across Bells Flats Road and creates trenching and potholes.
Approval of Minutes — August 4, 2009
Motion: - Heuman made a motion to approve minutes of August 4, 2009 as presented.
Seconded: Lee
Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Griffin
- Yes
Motion Passed - 5 Ayes, No Nays.
Old Business
Fire Department —
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SOP Status — SOP on hold, discussed developing MB Fire SOP's at Joint
Board Meeting with Bayside Board. Further discussion with MB and both
boards required. General positive agreement was reached. Some joint
SOP's are in development.
Surplus of Old Engine — No update
Energy Upgrades — Fire Department to contact electricians to discuss
types of fixtures appropriate to reduce energy costs and prepare a scope of
work.
Tanker 23 Repairs — Parts ordered and received. Manual printed.
Department to contact local mechanics for repair.
IFSTA Manual Purchase — Delayed
Hat Purchase — Delayed
Fire Fitting Purchase — Met with L.N. Curtis representative. Department to
request updated quote after the list was reviewed and reduced.
Scott Bottle Purchase — Completed
Scott Pack Repairs — Completed. Thanks to Chief Himes for transporting
packs to and from Anchorage.
Fire hall Facility Use Agreement — Dale Rice to prepare comprehensive
agreement document for review and approval.
Road Service —
Answering Service — No action to date. Waiting for computer /internet connection
with MB to be completed. Griffin to follow upon completion of computer /internet
project.
Nixon Ranch Survey — Awaiting final action by MB Staff after legal description
was received from the surveyor. — No documents as of 10/5/09 per discussion
with Bob Tucker.
Flooding Issue — Sargent Creek Road/Chiniak Drive —
No work progress to report. Arndt stated the work would commence within two
weeks of this meeting date. Board reviewed work to be performed in this area.
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KIB to clean areas at large cross road culverts on Sargent Creek. Tucker stated as
of 10/5/2009 that this was still pending. Board should contact him when TC was
in the area performing work.
Conrad stated that with looking at old minutes, the culverts at 11147 Womens
Bay Drive were never repaired by the contractor. This has been two seasons with
no action.
Recycled asphalt — Uses of product discussed for the area. Isadore to contact Rob
Greene regarding securing an amount for road surfacing projects. The contractor
will have to load, haul and install the product at the service area's expense.
Purchase of the "No Trespassing" signs for the Sargent Creek Road rock stock
pile. KIB Engineering to acquire signs, WBSAB to pay for signs and installation.
Stop sign at Sargent Creek Road and Salmonberry Drive — Sign not installed.
Contractor stated this work will be completed.
New Business —
Fire Department —
Fire Software — Conrad stated that in an effort to upgrade software in conjunction
with Bayside Fire and in the interest of document maintenance with the KIB
document control program, the department was requesting consideration of the
acquisition of new software.
Motion: - Lee made a motion to spend up to $2000 for software and maintenance contract
for the Fire Programs software purchase.
Seconded: Heuman
Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Griffin
- Yes
Motion Passed - 5 Ayes, No Nays.
T -Shirt Purchase — Rice stated that he was pursuing a special offer for t -shirt
purchase form a new vendor. He requested consideration for of an expenditure of
$300.00 for this purchase.
Motion: - Lee made a motion to spend up to $300.00 for T -shirts for the department.
Seconded: Heuman
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Seconded: Lee
Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Griffin
- Yes
Motion Passed - 5 Ayes, No Nays.
Budget Modification — Conrad stated he was called by KIB Finance regarding a
budget account being not funded during the budget process. He stated he went
into finance and requested that funds be moved form a less active account to the
Operating Supplies line item for the current budget.
Plumbing / Heating repairs — Conrad requested consideration for the expenditure
of $2500.00 for the installation of a unit heater in the hose tower, removal of the
drinking fountain and removal of the urinal.
Motion: - Lee made a motion to spend up to $2500.00 for plumbing and heating repairs.
Seconded: Griffin
Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Griffin
- Yes
Motion Passed - 5 Ayes, No Nays.
Roofing Repairs — Conrad stated that he had contacted two contractors for pricing
to replace the ridge cap on the Fire House. He stated that if the repair cost was
reasonable (below $1000.00) the repair would be ordered and completed and the
Board would be informed of the expenditure.
Apartment Lease Extension — Conrad reported that due to a reassignment of tasks
at the KIB the apartment lease had lapsed and was pending for Bob Scholze to
review and prepare new lease documents. Per a conversation with Bob, the Board
should consider a motion to extend the lease on a month by month basis until the
lease agreement paperwork was completed.
Motion: - Conrad made a motion to extend the previous lease agreement on a month to
month basis until KIB staff had completed a review and any pending changes.
Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Griffin
- Yes
Motion Passed - 5 Ayes, No Nays.
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Road Service Area —
Summer Maintenance / Grading — A brief discussion was held regarding normal
summer maintenance. Isadore stated that he had ordered grading as the weather
allowed. He stated that there were two grading events for the season to date.
Brush Pile Disposition — Isadore stated the Arndt was to contact the City of
Kodiak to find out if they were interested in chipping the brush and removing the
chips for the new compost site.
Project Development List —
Isadore presented a summer 2009 work list. The Board reviewed the list and
discussed the work items on the list. Isadore stated that he had ordered TC
enterprises to begin brushing work prior to the start of the planned ditching.
Griffin asked the Arndt if the two workers in the pick up truck was the most cost
effective method to clear brush. Arndt stated that he believed it was after
reviewing past brushing work efforts that this was the most cost effective way to
perform the task.
The Board continued discussion regarding the list and how it will be important to
update the list as projects are completed and new ones added.
One specific topic that came from the discussion was culvert end marking. The
Board and contractor agreed that it would be wise to attempt to find commercially
available markers to mark culvert ends.
Motion: - Conrad made a motion for the contractor to purchase 40 markers and install the
markers at 20 culvert locations to be determined by the chair and the contractor for a trial
project.
Seconded: Heuman
Discussion: Further discussion was held and Griffin expressed concern that an
appropriate installation method should be used for the installation.
Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Griffin
- No
Motion Passed - 4 Ayes, 1 Nay.
Next Regular Meeting to be held on October 6, 2009, 7:00 pm at the Womens
Bay Fire hall.
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Board Member Comments:
None
MOTION: Heuman made a motion to adjourn.
Meeting adjourned at 8:47 pm
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Chairperson
/ /%3/4-7
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