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01/07/2010 RMKODIAK ISLAND BOROUGH Assembly Regular Meeting January 7, 2010 A regular meeting of the Kodiak Island Borough Assembly was held on Thursday, January 7, 2010, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain John Quinn of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Judy Fulp, Sue Jeffrey, Dave Kaplan, and Louise Stutes. Staff members present were Manager Rick Gifford, Finance Director Karl Short, Deputy Clerk Marylynn McFarland, and Assistant Clerk Jessica Kilborn. BRANSON moved to excuse Assembly member Lynch who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA JEFFREY moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES A. Regular Meeting Minutes of December 3, 2009 were approved under the consent agenda. AWARDS AND PRESENTATIONS Mayor Selby presented Student of the Month Awards for the month of December 2009 to Chloe lvanoff, senior at Kodiak High School, and January 2010 to Cierra Robustellini, junior at Port Lions School. Manager Gifford presented the Certificate of Achievement for Excellence in Financial Reporting to Finance Director Karl Short. Manager Gifford presented the Award for Outstanding Achievement in Popular Annual Financial Reporting to Finance Director Karl Short. CITIZENS' COMMENTS Janet Buckingham, Kodiak Island Convention Visitors Bureau (KICVB) Director, provided a quarterly update and presented the 2010 Kodiak Visitors Guide. COMMITTEE REPORTS Assembly member Fulp provided a report on the Kodiak College Council. Kodiak Island Borough Assembly Minutes January 7, 2010 Page 751 Assembly member Jeffrey announced that the Kodiak Fisheries Advisory Committee would meet on Friday, January 8, 2010, at 9 a.m. at the Kodiak College. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Gifford reported on the following: • Kodiak Island Borough Transportation Task Force met to review proposals from four consulting firms to develop an Island -Wide Transportation Feasibility Study. Staff selected a firm and would begin the negotiation process. • Alaska Waste and staff would finalize negotiations for the Solid Waste Collection Services Contract. A proposed collections system was anticipated to be presented at the work session on January 14, 2010. • President Obama signed a Federal Disaster declaration on December 18, 2009, for the mudslides that occurred in October 2009 which would set in place Federal and State funding to return affected areas to pre- disaster levels. • New Assessor began his employment on January 4, 2010. The Appraiser and two temporary Appraiser Technician positions were being advertised. • The Strategic Plan packet had been distributed for the work session on January 9, 2010. • The draft Borough Attorney Request for Proposal had been provided and would be discussed at the work session on January 14, 2010. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby expressed appreciation to the North Pacific Fishery Management Council for its support of the Borough's position to keep mother ships out of the Central Gulf of Alaska. He wished everyone a happy new year. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2010 -20 Supporting the Ability of Alaskan Communities to Adopt Codes and Ordinances at the Local Level to Require the Installation of Fire Sprinkler Systems in All Newly Constructed One and Two Family Dwellings and Town Homes. BRANSON moved to adopt Resolution No. FY2010 -20. The resolution was requested by Fire Chief Bob Nimes and was supported by the Alaska Fire Chiefs Association and the National Fire Protection Association. It mirrored Alaska Municipal League's (AML) Resolution No. 2010 -04 which was adopted at the AML conference held in Kodiak Island Borough Assembly Minutes January 7, 2010 Page 752 November 2009. Adoption of the resolution would support the ability of Alaskan communities to adopt codes and ordinances to require installation of fire sprinkler systems in new construction. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Stutes, and Branson. 2. Resolution No. FY2010 -21 Adopting a 2010 Kodiak Island Borough Communities State Legislative Capital Improvement Projects Priority List. KAPLAN moved to adopt Resolution No. FY2010 -21. As a regional government, the Kodiak Island Borough represents the communities of the Kodiak Island Archipelago which include the City of Kodiak, City of Akhiok, City of Larsen Bay, City of Old Harbor, City of Ouzinkie, City of Port Lions, and the community of Karluk. In these communities there were improvements and infrastructure that included docks, airports, community utilities, and facilities. Project needs were indentified and prioritized by each community and were forwarded to the Kodiak Island Borough by resolution for inclusion into a 2010 State Legislative Capital Improvement Projects Priority List to be sent to the Governor and State Legislative delegation. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Stutes, Branson, and Friend. Ordinances for Introduction 1. Ordinance No. FY2010 -01A Amending Ordinance No. 2010 -01 Fiscal Year 2010 Budget by Amending Budgets to Account For Various Revenues That are Over Budget, Provide for Additional Expenditures, Budget New Projects, Accept Grants, and Move Funds Between Projects. FRIEND moved to adopt Ordinance No. FY2010 -01A in first reading to advance to public hearing at the next meeting of the Assembly. The ordinance would: • Reduce the budget for real and personal property taxes by $158,000 in the General Fund budget. • Increase State Raw Fish tax by $239,575 in the General Fund Budget. • Move $72,000 from the General Fund to the Building and Grounds Fund to cover the expenses of a failed oil tank at the Chiniak School. • Add $3,648 to the Child Care Assistance department. This was to adjust the budget to the FY10 budget provided by the State of Alaska. • Increase Fund 410, Borough Capital Projects, by $309,366 to account for receipt of the Exxon Claim Settlement check. • Move available balances in some projects in Funds 410 (Borough Capital Projects), 420 (GO Bond Projects), and 430 (State Capital Grants) to other projects in Funds 410,420, and 430. • Set up a new fund called Capital Projects to account for new capital projects. - Kodiak Island Borough Assembly Minutes January 7, 2010 Page 753 • Set up a new Fund to account for the KHS Renovation and Addition Project. • Budget $50,000 for the Energy Block Grant. • Accept a $180,000 State of Alaska Homeland Security and Emergency Management grant. • Accept a $240,000 Federal Economic Stimulus Grant. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Stutes, Branson, Friend, and Fulp. 2. Ordinance No. FY2010 -06 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Repealing Chapter 2.135 Arts Council Advisory Committee. JEFFREY moved to adopt Ordinance No. FY2010 -06 in first reading to advance to public hearing at the next meeting of the Assembly. The ordinance repealed Chapter 2.135 Arts Council Advisory Committee from the Kodiak Island Borough Code. At the time the committee was formed, it was established to serve in an advisory capacity to the Mayor in the administration of the Kodiak Arts Council enterprise fund. The fund no longer existed; therefore, the services of the committee were no longer needed. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Stutes, Branson, Friend, Fulp, and Jeffrey. Other Items 1. Assembly Direction to the Treasurer /Finance Director to Publish the 2009 Roll of Real Properties and Delinquent Garbage Liens Subject to Foreclosure. STUTES moved to direct the Treasurer /Finance Director to publish the 2009 Roll of Real Properties and Delinquent Garbage Liens Subject to Foreclosure in a newspaper of general circulation in the Borough. The action was required as directed by KIBC 3.35.170 Publication of the foreclosure list, KIBC 3.35.160 Preparation of the foreclosure list, and KIBC 8.25.065 Service requests, billing and collection. This was the first time that liens were held against garbage collection billing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Branson, Friend, Fulp, Jeffrey, and Kaplan. 2. Declaring a Seat on the Personnel Advisory Board Vacant. BRANSON moved to accept, with regret, the resignation of Ms. Brenda Zawacki from the Personnel Advisory Board for a term to expire December 2011, and direct the Borough Clerk to advertise the vacancy per Borough code. Kodiak Island Borough Assembly Minutes Page 754 January 7, 2010 Ms. Brenda Zawacki submitted a notice of resignation on December 18, 2009, from the Personnel Advisory Board for a term to expire December 2011. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Jeffrey, Kaplan, and Stutes. 3. Confirmation of the Mayoral Appointment to the Architectural /Engineering Review Board. JEFFREY moved to confirm the Mayoral Appointment of Ray Nordgulen to the Architectural /Engineering Review Board (ARB) for a term to expire December 2012. There were four applications received for two seats to expire December 2012 on the ARB: 1. Scott Arndt 2. Ray Nordgulen 3. Cliff Ford (Assembly confirmed appointment to one of the seats at the Special Meeting of December 29, 2009) 4. Norm Wooten (Assembly failed to confirm appointment to one of the seats at the Special Meeting of December 29, 2009) Mayor Selby explained the reasons for his appointment of Ray Nordgulen. It was hoped that his expertise in large projects and construction projects would be an asset to the Architectural /Engineering Review Board during the upcoming Kodiak High School Remodel project. Assembly member Friend addressed the qualifications of Mr. Arndt and Mr. Nordgulen. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Friend (No); Fulp, Jeffrey, Kaplan, Stutes, and Branson (Ayes). CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly members congratulated all award recipients and wished everyone a happy new year. Assembly member Stutes thanked Mr. Arndt for providing his time and expertise to the ARB during past years and encouraged him to continue participating with ARB on upcoming projects. Assembly member Jeffrey was anticipating the projects that would be completed within the upcoming year and thanked those serving on boards, committees, and commissions. Assembly member Friend advocated utilizing the Exxon Valdez Oil Spill funds for use on projects that would benefit the community. Kodiak Island Borough Assembly Minutes January 7, 2010 Page 755 Assembly member Branson congratulated Mr. and Mrs. Fulp on the celebration of their 40 wedding anniversary and suggested coordinating the Island -Wide Transportation Task Force with the Governor's Transportation Task Force. Assembly member Fulp commended the efforts on the projects being accomplished throughout the community. Announcements Mayor Selby announced that the Borough Assembly would meet Saturday, January 9, 2010, at 9 a.m. at the Kodiak Fisheries Research Center to discuss the Kodiak Island Borough Strategic Plan. The next Assembly work session would be held on Thursday, January 14, 2010, at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, January 21, 2010, at 7:30 p.m. in the Borough Assembly Chambers. The Borough offices would be closed Monday, January 18, 2010, in observance of Martin Luther King Day. The Assembly and City Council would meet in a Joint Work Session on Tuesday, January 19, 2010, at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT BRANSON moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Stutes, Branson, and Friend. The meeting adjourned at 8:30 p.m. ATTEST: Kodiak Island Borough January 7, 2010 Borough Clerk KODIAK ISLAND BOROUGH ome M. Selby, Mayor Approved: February 18, 2010 Assembly Minutes Page 756