12/20/2007 Regular MeetingA regular meeting of the Kodiak Island Borough Assembly was held December 20, 2007 in the
Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting
was called to order at 7:30 p.m.
Present were Mayor Jerome Selby, Assembly members Tom Abell, Pat Branson, Jerrol Friend,
Chris Lynch, and Reed Oswalt. One Assembly seat was vacant. Staff members present were
Manager Rick Gifford, Clerk Nova Javier, and Assistant Clerk Jessica Kepley.
Assembly member Stutes was out on personal leave.
BRANSON moved to excuse Assembly member Stutes, seconded by FRIEND.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA AND CONSENT AGENDA
BRANSON moved to approve the agenda and consent agenda, seconded by FRIEND.
VOICE VOTE ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA
CARRIED UNANIMOUSLY.
The following items were approved under consent agenda:
• Regular Meetings of September 20, October 4, October 18, and November 1, 2007.
• Special Meetings of September 27, November 20, and November 29, 2007.
• Resolution No. FY2008 -21 Certifying the FY2008 Shared Fisheries Business Tax
Program Application to Be True and Correct.
AWARDS AND PRESENTATIONS
A. Student of the Month
KODIAK ISLAND BOROUGH
Regular Assembly Meeting
December 20, 2007
Mayor Selby presented the Student of the Month award for December to Brianna Gibbs, a
senior at the Kodiak High School.
CITIZENS' COMMENTS
George Griffinq urged the Assembly to move forward with the pool contract. He asked the
Assembly to reappoint Sue Jeffrey to the Assembly.
Jay Johnston urged the Assembly to approve the pool contract.
COMMITTEE REPORTS
None.
PUBLIC HEARING
A. Ordinance No. 2008-01B Amending Ordinance No. 2008 -01 Fiscal Year 2008
Budget By Moving Funds Between Various General Fund Departments, Amending
Budget to Actual Expenditures, and Budgeting for Several Grants.
Kodiak Island Borough Assembly Minutes
December 20, 2007 Page 498
OSWALT moved to adopt Ordinance No. FY2008-01B, seconded by BRANSON.
Manager Gifford reported on the amendments reflected in the ordinance.
Mayor Selby opened the public hearing. Hearing and seeing none, he closed the public hearing.
Manager Gifford reported there were grants that needed to be included in the ordinance. A
substituted version was provided to the Assembly members in their packets and copies were
made available to the public.
FRIEND moved to amend Ordinance No. 2008 -01 by substitution, seconded by OSWALT.
ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Abell, Branson,
Friend, Lynch, and Oswalt.
ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Branson, Friend,
Lynch, Oswalt, and Abell.
BOROUGH MANAGER'S REPORT
Manager Gifford reported KIB achieved gold status in loss control for keeping losses to less
than ten percent of premium during Fiscal Year 2006. This "Loss Control Award" was given by
AML /JIA. He gave an update on the High School soil contamination, DEC approved the back
filling of holes. President Bush declared December 24 a federal holiday.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby extended his condolences to those who have lost their loved ones. He wished
everyone a Merry Christmas and Prosperous New Year.
UNFINISHED BUSINESS
A. Reconsideration of Ordinance No. FY2008 -11 Amending Kodiak Island Borough
Code of Ordinances Title 2 Administration and Personnel Chapter 2.16 Borough
Assembly Section 2.16.060 Declaring and Filling Vacancies, and Chapter 2.17 Rules
of the Assembly Section 2.17.070C Ordinances, Resolutions, and Motions. This was
postponed from November 15 regular meeting. The motion before the Assembly was
to adopt Ordinance No. FY2008 -08. In your packet was a substituted version with
proposed amendments and copies are made available to the public.
Clerk's note: Actions taken on this ordinance were invalidated because of procedural error.
Ordinance No. FY2008 -12 was introduced on December 27, 2008 and adopted on January 11,
2008.
NEW BUSINESS
A. Contracts
1. Contract No. FY2008 -18 for the Construction of a New Swimming Pool.
BRANSON moved to authorize the manager to execute Contract No. FY2008 -18 with Jannsen
Contracting Inc. in an amount not to exceed $11,683,895, seconded by ABELL.
Kodiak Island Borough Assembly Minutes
December 20, 2007 Page 499
Manager Gifford reported this contract was for the construction of a new swimming pool which
was funded by two voter approved Bonds in the amount of $14,210,000. The E/F Department
has reviewed the bids and checked contractor references. Staff evaluated the alternate bid
amounts and recommended that the contract be awarded to Janssen Contracting, Inc. in an
amount not to exceed $11,683,895.00. This included the base bid and alternates 2, 4 and 6.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Friend, Lynch,
and Oswalt.
2. Contract No. FY2008 -19 for Shot Rock Development — Landfill Cover.
Assembly member Lynch declared a conflict of interest since she will be the inspector for this
project. Mayor Selby excused Assembly member Lynch from voting.
OSWALT moved to authorize the manager to execute Contract No. FY2008 -19 with Brechan
Enterprises, Inc. of Kodiak, AK in the amount not to exceed $127,900 for the period of
December 20, 2007 through February 15, 2008, seconded by FRIEND.
Manager Gifford reported the landfill was required to cover municipal waste daily with a
minimum of 6 inches of cover, which consists of shot rock. This shot rock will be generated on
site and will be adjacent to the shot rock project constructed in 2005 which provided for some of
the clearing needed in the area for this project. This rock project was expected to provide cover
for at least two years or more as well as help maintain landfill roadways.
Three firms responded to the RFP for the shot rock development. Bids were as follows:
Brechan Enterprises, Inc. $127,900
Anderson Construction Company, LLC $128,525
Twin Peaks Construction $361,000
Staff reviewed each proposal and it was recommended that Brechan Enterprises, Inc. be
awarded this contract for $127,900.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Oswalt, and
Abell.
3. Contract No. FY2008 -20 for Telecommunication Services for the Kodiak Island
Borough.
FRIEND moved to authorize the manager to execute Contract No. FY2008 -20 for
telecommunications services for the Kodiak Island Borough, seconded by BRANSON.
Manager Gifford reported the MIS Department issued a request for proposal for
telecommunication services. This proposal had six components and proposers were allowed to
propose on any or all of the components. The six components included in the RFP are:
1.) Local telephone service
2.) Long distance telephone service
3.) Remote data connections
4.) Internet connection
5.) Cellular phone service
6.) Replacement or upgrade of the Borough telephone system, which was 10 years old and
was no longer supported by the manufacturer.
Kodiak Island Borough Assembly Minutes
December 20, 2007 Page 500
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Lynch, Oswalt, Abell,
and Branson.
B. Resolutions
1. Resolution No. FY2008 -20 Adopting a 2008 Rural Communities State Legislative
Capital Improvement Projects Priority List.
BRANSON moved to adopt Resolution No. FY2008 -20, seconded by OSWALT.
Manager Gifford reported this list comprised of projects that have been identified and prioritized
by each community and forwarded to the Kodiak Island Borough by resolution for inclusion into
a 2008 State Legislative Capital Improvement Projects Priority list to be sent to the governor
and the state legislative delegation.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Oswalt, Abell, Branson,
and Friend.
2. Resolution No. FY2008 -03B Amending Resolution No. FY2008 -03 to Appoint an
Additional Member to the Kodiak Fisheries Advisory Committee (KFAC.)
FRIEND moved to adopt Resolution No. FY2008 -03B, seconded by BRANSON.
Manager Gifford reported this resolution amended Resolution No. FY2008 -03 to officially
appoint Mr. Dan Clarion as the Kodiak Rural Communities Representative to the KFAC.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Abell, Branson, Friend,
and Lynch.
C. Ordinances for Introduction — None.
D. Other Items
1. Acknowledging Receipt of the 2005 Gravel Task Force Final Report Presented
November 21, 2007.
ABELL moved to acknowledge receipt of the 2005 Gravel Task Force Final Report, seconded
by OSWALT.
Manager Gifford reported the Gravel Task Force was created May of 2005 and tasked to
perform a number of investigations. The Task Force submitted its final report (filed in the
Assembly packet.)
Mayor Selby thanked board members for their involvement in the task force.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Friend, Lynch,
and Oswalt.
CITIZENS' COMMENTS
None.
Kodiak Island Borough Assembly Minutes
December 20, 2007 Page 501
ASSEMBLY MEMBER COMMENTS
Assembly member Oswalt congratulated Brianna Gibbs and wished everyone a Merry
Christmas. He requested an update regarding St. Innocent's Academy at the next meeting.
Assembly member Abell was glad to see the pool contract approved. He wished everyone
Happy Holidays.
Assembly member Branson congratulated Brianna Gibbs and wished everyone Happy Holidays
and best of the New Year.
Assembly member Lynch congratulated Brianna Gibbs and thanked all the members of the
Gravel Task Force. She was glad to see the pool contract approved.
Announcements
Mayor Selby announced the Assembly will hold a work session and a special meeting on
Thursday, December 27, 2007 at 7:30 p.m. in the Borough Conference Room. The regular
meeting scheduled on Thursday, January 3 has been cancelled.
The Assembly will hold a Strategic Planning meeting on Saturday, January 5 at the Kodiak
Fisheries Research Center starting at 9 a.m.
Anyone who was interested in applying for the Assembly vacated seat may do so until Monday,
December 24 by dropping applications in the Borough drop box.
The Borough offices will be closed on Monday, December 24 and Tuesday, December 25 in
observance of the Christmas Holiday.
ADJOURNMENT
OSWALT moved to adjourn the meeting, seconded by BRANSON.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Lynch, Oswalt,
and Abell.
Mayor Selby adjourned the meeting at 8:15 p.m.
ATTEST*
Kodiak Island Borough
December 20, 2007
Nova M. Javier, CMC, Borough Clerk
KODIAK ISLAND BOROUGH
Approved: February 21, 2008
Assembly Minutes
Page 502