04/24/2008 Special MeetingA special meeting of the Kodiak Island Borough Assembly was held April 24, 2008 in the
Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:30 p.m.
Present were Mayor Jerome Selby, Assembly members Tom Abell, Pat Branson, Jerrol Friend,
Chris Lynch, Reed Oswalt, and Louise Stutes. Staff members present were Engineering &
Facilities Director Woody Koning, Finance Director Karl Short, Clerk Nova Javier and Deputy
Clerk Marylynn McFarland.
CITIZENS' COMMENTS
KODIAK ISLAND BOROUGH
Special Assembly Meeting
April 24, 2008
Peggy Tuttle, Rachel Nelson, Brian Himelbloom, and Mike Martin spoke in support of safe
access to North Star and encouraged the Assembly to vote for the schools' seismic upgrades.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Contract No. FY2008 -31 Kodiak Middle School Seismic Upgrade Phase II.
BRANSON moved to authorize the manager to execute Contract No. FY2008 -31 Kodiak Middle
School Seismic Upgrade Phase II with Brechan Enterprises, Inc., in the amount not to exceed
$2,973.688.54.
This Contract was for work at the Kodiak Middle School shown on the construction documents
prepared by Jensen Yorba Lott, Inc. titled "Kodiak Middle School Seismic Upgrade ", dated April
27, 2007, and included structural, mechanical, electrical, and architectural work. Phase I of this
Project was completed November 2007. Phase II will include seismic upgrades to the one -story
section as well as improvements to the interior /exterior walls of the second story section. Roof
replacement of areas not completed in Phase I, including the gym, will be accomplished in
Phase II along with floor covering replacement as necessary.
The Project was funded in part by monies from a FEMA PDM -C Grant; Bond Projects for Floor
Covering Replacement and KHS /KMS Roof Upgrade and Legislative funds.
The E/F Department has reviewed the bids and recommended that a contract for Seismic
Upgrades at the Kodiak Middle School be awarded to Brechan Enterprises Inc. in an amount
not to exceed $2,973,688.54. This amount included the Base Bid and Alternates 1 -5 for Phase
II work only.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Friend, Jeffrey,
Lynch, Oswalt, and Stutes.
Kodiak Island Borough Assembly Minutes
April 24, 2008 Page 537
B. Contract No. FY2008 -32 Peterson Elementary Seismic Upgrade.
FRIEND moved to authorize the manager to execute Contract No. FY2008 -32 Peterson
Elementary Seismic Upgrade with Wolverine Supply in the amount not to exceed $537,000.
This Contract was for the Seismic Upgrades to Peterson Elementary School as shown on
construction documents prepared by Jensen Yorba Lott, Inc. The Project was expected to be
partially funded by a pending FEMA HMGP Grant in the amount of $540,508.00.
The E/F Department has reviewed the bids and recommended that a contract for the Peterson
Elementary Seismic Upgrade Project be awarded to Wolverine Supply of Wasilla, Alaska in an
amount not to exceed $537,000. This included the Base Bid and Alternates 1 and 2.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Jeffrey, Lynch,
Oswalt, Stutes, and Abell.
C. Contract No. FY2008 -33 Kodiak High School Library Seismic Upgrade
BRANSON moved to authorize the manager to execute Contract FY2008 -33 Kodiak High
School Library Seismic Upgrade with Janssen Contracting Co., Inc. in the amount not to exceed
$550,700.
This Contract was for the Seismic Upgrade to the KHS Library as shown on construction
documents prepared by Jensen Yorba Lott, Inc. The project was funded in part by a FEMA
HMGP Grant in the amount of $455,508.
The E/F Department has reviewed the bids and recommended that a contract for the KHS
Library Seismic Upgrade Project be awarded to Janssen Contracting Co., Inc. of Anchorage,
Alaska in an amount not to exceed $550,700.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Oswalt,
Stutes, Abell, and Branson.
D. Contract No. FY2008 -34 Approving a Memorandum of Agreement With the State of
Alaska Department of Transportation and Public Facilities for Construction of a Portion
of the North Star Elementary School Pedestrian Path.
ABELL moved to authorize the manager to execute Contract No. FY2008 -34 with the State of
Alaska Department of Transportation and Public Facilities for Construction of a Portion of the
North Star Elementary School Pedestrian Path.
The Kodiak Island borough and the State of Alaska will be entering into a memorandum of
agreement (MOA) to allow the state to design and construct a portion of the pedestrian trail to
North Star Elementary school. Approval of this contract will give the manager the authority to
sign and start this important improvement. The State will add this project to an existing contract
they have with one of the construction firms they are working with.
The section of the trail that will be constructed has been identified by the North Star PTA and
the School District as the most dangerous stretch along the proposed trail.
Kodiak Island Borough Assembly Minutes
April 24, 2008 Page 538
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Lynch, Oswalt, Stutes,
Abell, Branson and Friend.
ADJOURNMENT
FRIEND moved to adjourn the meeting.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Oswalt, Stutes, Abell,
Branson, Friend, and Jeffrey.
The special meeting adjourned at 8:05 p.m.
ATTEST:
Now, IJY. Javier, ' C,
Borough Clerk
KODIAK ISLAND BOROUGH
Jerome M. Selby, Mayor
Approved: 051
Kodiak Island Borough Assembly Minutes
April 24, 2008 Page 539