07/06/2000 RMKODIAK ISLAND BOROUGH
Regular Assembly Meeting
July 6, 2000
A regular meeting of the Kodiak Island Borough
Assembly was held July 6, 2000 in the Assembly
Chambers of the Kodiak Island Borough Building,
710 Mill Bay Road. The meeting was called to order
at 7:30 p.m.
Mayor Stevens led the Pledge of Allegiance.
There were present: ROLL CALL
Mayor:
Gary L. Stevens
Assemblymembers:
Tom Abell Robin Heinrichs
Scott Arndt Darlene Turner
Tuck Bonney
Pat Branson
Absent:
Greg Spalinger
comprising a quorum of the Assembly; and
Dave Jensen, Manager
Judi Nielsen, Borough Clerk
Patti Kirkpatrick, Deputy Clerk
Assemblymember Spalinger was out and asked to be
excused.
ARNDT, moved to excuse
seconded by TURNER Assemblymember
Spalinger.
VOTE ON MOTION TO EXCUSE
MOTION CARRIED
APPROVAL OF AGENDA
Unanimous voice vote
HEINRICHS, moved to approve the
seconded by ARNDT agenda.
VOTE ON MOTION TO APPROVE
MOTION CARRIED Unanimous voice vote
APPROVAL OF MINUTES
1. Kodiak Island Borough Assembly Regular Meeting
of June 1, 2000.
ARNDT, moved to approve the
seconded by BRANSON minutes of June 1, 2000.
Assemblymember Branson asked that the spelling of
Renee Vandercamp's name on page 3 be corrected to
Renee Darrenkamp.
Regular Assembly Meeting
July 6, 2000
REGULAR MEETING
APPROVAL OF
AGENDA
APPROVAL OF
MINUTES
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Page 90
VOTE ON MOTION AS CORRECTED
MOTION CARRIED
AWARDS AND PRESENTATIONS
None.
CITIZENS' COMMENTS
Unanimous voice vote
Mayor Stevens read into the record a letter received
from Kathie Lopez urging funding to Small World.
Thea Falcone, representative of Kodiak Alliance for
the Mentally Ill (KAMI) and State MAMI Board, thanked
the Assembly for their continued support and urged
approval of Contract No. 2000 -16.
Walt Donat, Dennis's Towing, said that awarding
Contract No. 2000 -15 to Rhino Towing was a disservice
to the community. He felt his company would save the
Borough more money in the long -run.
In response to Assemblymember Turner, Mr. Donat said
he saw his competitor illegally towing vehicles;
however, he had not reported the incident.
Assemblymember Arndt said it was unfortunate the bids
were so close; however, he would favor the contract
based on the lowest bidder.
Manager Jensen said he was comfortable that the owner
of Rhino Towing was operating in compliance with
federal and state laws.
Matt Jamin, president of Thresholds Services, spoke
to Contract No. 2000 -11. He noted Thresholds
continued to provide jobs for persons with
disabilities through recycling. He wanted to
discuss a more active role in recycling at a future
work session. He thanked the Assembly for their
continued support.
Woody Konig, Thresholds Board member, thanked the
Assembly for their support. He said they recycled
250 tons of cardboard in one year. He said they
applied for grants, which would allow them to hire an
executive director and potentially hire an education
specialist.
Katy Parrish, director of Small World, requested
funding as Small World had been a provider of
education services to the community for 30 years.
She noted the center was mandated to report suspicion
of neglect or abuse and did not feel they should be
included under health services.
Monty Hauver, Brother Frances Shelter, thanked the
Assembly for their continued support.
Ruth Ann Gorman, public health official, thanked the
Assembly for their continued assistance to a clinic
that provided immunizations, the family clinic, and
Regular Assembly Meeting
July 6, 2000
AWARDS AND
PRESENTATIONS
CITIZENS
COMMENTS
Volume XXVI
Page 91
treated communicable diseases. She also encouraged
funding for Small World.
Ginny Sargeant phoned to say that 36 -40 Hope Cottage
clients were supported through Respite Care Services.
She said the Special Olympic World Games would be
held in Anchorage and their hockey team would attend.
She thanked the Assembly for their continued support.
COMMITTEE REPORTS
Phil Cline, Providence Kodiak Island Hospital
administrator, advised that the hospital was
financially in good shape. He said the books were
closed June 30 and there was an operating margin of
5.2% in the first six months. He presented a copy of
the financial report for fiscal year 1999 and a check
for $217,661.77 to Mayor Stevens.
PUBLIC HEARING
A. Transfer of a Beverage Dispensary License from
Ernest and Dorothy Hopper and Virginia Ball
doing business as Hopper Valley Roads End,
Located at Mile 42 Chiniak Road, Kodiak Island
Borough, Alaska 99615 To Ernest Hopper (same
d /b /a and location).
BRANSON,
seconded by ARNDT
Manager Jensen noted this would transfer the license
to one person who would continue to operate the same
business at the same location.
Mayor Stevens noted that 15 public notices were
mailed and one response voicing non - objection was
received.
Mayor Stevens called for public testimony; seeing and
hearing none, he reconvened the regular meeting at
8:00 p.m.
VOTE ON MOTION
Ayes:
Noes:
Regular Assembly Meeting
July 6, 2000
moved to voice non -
objection to the
Alcoholic Beverage
Control Board of the
application to transfer
ownership of an existing
beverage dispensary
license from Ernest and
Dorothy Hopper and
Virginia Ball, doing
business as Hopper Valley
Roads End, to Ernest
Hopper (same d /b /a and
location).
Abell, Arndt, Bonney,
Branson, Heinrichs,
Turner
None
COMMITTEE
REPORTS
PUBLIC HEARING
TRANSFER OF A
BEVERAGE
DISPENSARY
LICENSE
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Absent: Spalinger
MOTION CARRIED Unanimous
BOROUGH MANAGER'S REPORT
None.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Stevens reminded the Assembly of the upcoming
Alaska Municipal League meeting August 24 -25 in
Fairbanks.
UNFINISHED BUSINESS UNFINISHED
BUSINESS
None.
NEW BUSINESS NEW BUSINESS
A. CONTRACTS CONTRACTS
1. Contract No. 2000 -10 Audit Services for the CONTRACT
Kodiak Island Borough and Kodiak Island NO. 2000 -10
Borough School District for the Fiscal Year
Ending June 30, 2000.
HEINRICHS, moved to approve Contract
seconded by BRANSON No. 2000 -10 with Deloitte
& Touche of Anchorage in
an amount not to exceed
$59,800.
Manager Jensen said Deloitte & Touche would audit and
report on behalf of the Borough and School District
for fiscal year 2000. He advised the professional
fees approximated $36,100 for the Borough and $23,700
for the School District for a total of $59,800.
VOTE ON MOTION TO APPROVE
Ayes: Arndt, Bonney, Branson,
Heinrichs, Turner, Abell
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
2. Contract No. 2000 -11 Fiscal Year 2001 CONTRACT
Funding for Thresholds Recycling NO. 2000 -11
BRANSON, moved to approve Contract
seconded by ARNDT No. 2000 -11 with
Thresholds Services, Inc.
of Kodiak in an amount
not to exceed $60,000.
Manager Jensen advised that Thresholds had received a
quarterly payment of $15,000, not to exceed $60,000
per year, for recycling services since August 1996.
Regular Assembly Meeting
July 6, 2000
MANAGER'S REPORT
MESSAGES FROM
THE MAYOR
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He noted their goal for fiscal year 2001 was to
promote recycling in the community and to hire more
persons experiencing disabilities.
Assemblymember Branson asked to meet with Thresholds
for an update of services they provide as well as an
updated Memorandum of Agreement.
Assemblymember Abell favored looking into ways to
generate recycling efforts in the community.
VOTE ON MOTION TO APPROVE
Ayes:
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
3. Contract No. 2000 -12 Kodiak Island Borough CONTRACT
Facilities Fuel Oil Delivery for Fiscal NO. 2000 -12
Year 2001.
ARNDT,
seconded by HEINRICHS
Bonney, Branson,
Heinrichs, Turner, Abell,
Arndt
moved to award Contract
No. 2000 -12 to Thompson
Transfer, Inc. of Kodiak
for time and materials.
Manager Jensen advised the contract provided #1 and
#2 fuel to the Baler facility, Borough building,
Chiniak Tsunami Shelter and the Kodiak Fisheries
Research Center and Apartments. He said two bids
were received and the low bidder was Thompson
Transfer. He recommended awarding the contract to
Thompson Transfer in an amount not to exceed
$306,440.
In response to Assemblymember Heinrichs, Manager
Jensen said the price had significantly increased
over last year. He said the school district was
equally concerned with high fuel costs.
BONNEY, moved to postpone
seconded by HEINRICHS Contract No. 2000 -12 to
July 20, 2000.
In response to Assemblymember Heinrichs, Manager
Jensen did not know if postponing the contract would
affect the price of fuel. He would obtain answers
before the next meeting.
VOTE ON MOTION TO POSTPONE
Ayes: Branson, Heinrichs,
Turner, Abell, Bonney
Noes: Arndt
Absent: Spalinger
Regular Assembly Meeting
July 6, 2000
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MOTION CARRIED 5 Ayes, 1 No
4. Contract No. 2000 -13 Bond Counsel for Legal CONTRACT
Services for General Obligation Bonds for NO. 2000 -13
School Capital Projects within the Kodiak
Island Borough.
BONNEY, moved to approve Contract
seconded by BRANSON No. 2000 -13 with the Law
Firm Birch, Horton,
Bittner, and Cherot of
Anchorage in an amount
not to exceed $12,500.
Manager Jensen said this contract allowed the law
firm to perform legal services as part of the bond
sale for school capital projects.
Mayor Stevens clarified that the school capital
projects were for the high school roof and Peterson
Elementary.
In response to Assemblymember Arndt, Manager Jensen
said the law firm would incur estimated out of pocket
expenses of $2,500.
ARNDT,
seconded by BONNEY
VOTE ON MOTION TO AMEND
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
VOTE ON MOTION TO APPROVE AS AMENDED
Ayes:
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
TURNER,
seconded by HEINRICHS
Regular Assembly Meeting
July 6, 2000
moved to amend Contract
No. 2000 -13 for an amount
not to exceed $15,000.
Ayes: Heinrichs, Turner, Abell,
Arndt, Bonney, Branson
Turner, Abell, Arndt,
Bonney, Branson,
Heinrichs
5. Contract No. 2000 -14 Maintenance Agreement CONTRACT
with New World Software. NO. 2000 -14
moved to approve Contract
No. 2000 -14 with New
World Systems Corporation
for the period of July 1,
2000 to June 30, 2003 in
an amount not to exceed
$35,680.
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Manager Jensen advised that the Borough currently
used this software company for its general ledger,
accounts payable, accounts receivable, cash receipts,
property tax, fixed assets, budget preparation, and
other Borough functions. He said the agreement was
for three years with a 90 day termination clause.
In response to Assemblymember Heinrichs, Manager
Jensen clarified that KB Systems, not New World
Systems, handled the property assessment notices.
VOTE ON MOTION TO APPROVE
Ayes:
TURNER,
seconded by BONNEY
Abell, Arndt, Bonney,
Branson, Heinrichs,
Turner
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
6. Contract No. 2000 -15 Junk Removal Program CONTRACT
Services for Fiscal Year 2001. NO. 2000 -15
moved to approve Contract
No. 2000 -15 with Rhino
Towing of Kodiak for the
amounts specified in
their bid sheet.
Manager Jensen advised that every two years the
Borough advertised for towing services as a part of
the Borough Junk Removal Program. He said two bids
were received and briefly explained the methodology
used in comparing the bids. He said that while he
understood Mr. Donat's concerns, he recommended
awarding the contract to Rhino Towing as the low
bidder.
Although Assemblymember Arndt wanted to ensure that
Rhino Towing followed proper procedures, he favored
approving the contract with the low bidder.
In response to Mayor Stevens, Manager Jensen assured
the Assembly that if Rhino Towing was not performing
as specified in the contract, the contract could be
terminated.
Assemblymember Abell favored the contract; however,
he cautioned that the business should have the right
equipment to do the job properly.
VOTE ON MOTION TO APPROVE
Ayes: Arndt, Bonney, Branson,
Heinrichs, Turner, Abell
Noes: None
Absent: Spalinger
Regular Assembly Meeting
July 6, 2000
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MOTION CARRIED Unanimous
HEINRICHS,
Seconded by ARNDT
Manager Jensen said the contract was corrected to
reflect that the Borough would pay the utilities for
one year.
Assemblymember Branson noted that the term of the
lease indicated the lease was for two years. Manager
Jensen said that was an oversight and should be a
one -year lease.
BRANSON,
seconded by ARNDT
VOTE ON MOTION TO AMEND
Ayes:
6. Contract No. 2000 -16 Lease Agreement
Between the Kodiak Island Borough and
Kodiak Alliance for the Mentally Ill
(KAM I) .
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
VOTE ON MOTION TO APPROVE AS AMENDED
Ayes:
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
Regular Assembly Meeting
July 6, 2000
moved to approve Contract
No. 2000 -16 with Kodiak
Alliance for the Mentally
Ill of Kodiak for the
period of July 1, 2000 to
June 30, 2001 in an
amount not to exceed
$400.
moved to amend Contract
No. 2000 -16 on page 1,
Term of Lease to read:
The term of the lease
shall be for the period
of one (1) year following
the commencement of the
term, unless sooner
terminated as hereinafter
provided.
Bonney, Branson,
Heinrichs, Turner, Abell,
Arndt
Branson, Heinrichs,
Turner, Abell, Arndt,
Bonney
8. Contract No. 2000 -17 Lease Agreement
Between the Kodiak Island Borough and the
American Red Cross.
CONTRACT
NO. 2000 -16
CONTRACT
NO. 2000 -17
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BONNEY, moved to approve Contract
seconded by BRANSON No. 2000 -17 with the
American Red Cross of
Kodiak for the period of
July 1, 2000 to June 30,
2002 in an amount not to
exceed $1,680 per year.
Manager Jensen reported this was a two year lease
agreement for office space.
VOTE ON MOTION TO APPROVE
Ayes:
Noes: None
Absent: Spalinger
MOTION CARRIED Unanimous
Regular Assembly Meeting
July 6, 2000
Heinrichs, Turner, Abell,
Arndt, Bonney, Branson,
Heinrichs
After a five minute recess, Mayor Stevens reconvened
the meeting at 8:40 p.m.
B. RESOLUTIONS RESOLUTIONS
1. Resolution No. 2000 -18 Approving Fiscal
Year 2001 Kodiak Island Borough Non - Profit
Funding.
ARNDT, moved to adopt Resolution
seconded by HEINRICHS No. 2000 -18.
Manager Jensen said this was the framework to
distribute up to $390,700 in Borough funds
appropriated for non - profit agencies.
TURNER, moved to amend Resolution
seconded by BONNEY No. 2000 -18 to increase
the contribution for the
Kodiak Youth Services
Network from $5,000 to
$12,000.
Assemblymember Turner noted this program provided
essential services to troubled youth island wide.
She felt this was an investment in the future of the
community and youth.
Assemblymember Arndt agreed; however, he noted that
level funding was agreed to in the work session. He
said even though there were unallocated funds, no
funding had been set aside for Karluk and there were
pending legal matters. He opposed deficit spending
and favored level funding.
Manager Jensen clarified that the unallocated funds
were derived from withheld funding from Karluk and
from one -time non - profit requests.
RESOLUTION
NO. 2000 -18
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Page 98
Assemblymember Bonney was disappointed that there was
no policy on how to allocate non - profit funds. He
favored level funding.
In response to Assemblymember Abell, Manager Jensen
explained that funding had been provided to Karluk;
however, he had not received the requested
accounting. He said his last contact was with Alicia
Reft in October of 1999.
Assemblymember Bonney appreciated where
Assemblymember Turner was coming from; however, he
favored level funding until the goals, objectives,
and direction of non - profit funding were discussed.
If more funds were allocated to a specific non-
profit, he would favor increasing funds to the Kodiak
Womens Resource and Crisis Center ( KWRCC).
VOTE ON MOTION TO AMEND
Ayes: Turner
Noes: Abell, Arndt, Bonney,
Branson, Heinrichs
Absent: Spalinger
MOTION FAILED 1 Aye, 5 Noes
BRANSON, moved to amend Resolution
seconded by BONNEY No. 2000 -18 to increase
funding to the Kodiak
Womens Resource and
Crisis Center (KWRCC)
from $24,173 to $28,734
for a total contribution
(including state pass
through funds) of
$32,250.
Assemblymember Branson said the application included
a cost per unit and she felt KWRCC justified the need
for increased funds to hire an outreach coordinator
who would travel twice a year to each village.
Assemblymember Abell favored increased funding to
KWRCC. He felt it was important to provide as many
resources to the villages as possible.
VOTE ON MOTION TO AMEND
Ayes: Abell, Bonney, Branson,
Heinrichs, Turner
Noes: Arndt
Absent: Spalinger
MOTION CARRIED 5 Ayes, 1 No
Manager Jensen advised the balance for unallocated
funds was reduced to $23,374.
Regular Assembly Meeting
July 6, 2000
Volume XXVI
Page 99
VOTE ON MOTION TO ADOPT AS AMENDED
Ayes:
Noes:
Absent:
MOTION CARRIED
VOTE ON MOTION TO ADOPT
Ayes:
Noes:
Absent:
MOTION CARRIED
C. ORDINANCES FOR INTRODUCTION
HEINRICHS,
seconded by BRANSON
VOTE ON MOTION
Ayes:
Regular Assembly Meeting
July 6, 2000
Arndt, Bonney, Branson,
Heinrichs, Turner, Abell
None
Spalinger
Unanimous
2. Resolution No. 2000 -19 Identifying
Unresolved Issues in the Revision of the
Kodiak National Wildlife Refuge
Comprehensive Conservation Plan.
BONNEY, moved to adopt Resolution
seconded by BRANSON No. 2000 -19.
Manager Jensen said the resolution was drafted to
reflect the concerns expressed by the Assembly at the
work session of May 25.
In response to Assemblymember Arndt, Mayor Stevens
asked staff to include a signature line for the Mayor
and each Assemblymember.
Bonney, Branson,
Heinrichs, Turner, Abell,
Arndt
None
Spalinger
Unanimous
1. Ordinance No. 2000 -06 Amending Title 3
Revenue and Finance Chapter 3.30 Transient
Accommodations Tax of the Kodiak Island
Borough Code of Ordinances to Reflect
Necessary Changes.
moved to adopt Ordinance
No. 2000 -06 in first
reading to advance to
public hearing on July
20, 2000.
Manager Jensen said the changes made the ordinance
more equitable and enforceable, would help businesses
with timely filing, and clarified terms and
procedures.
Branson, Heinrichs,
Turner, Abell, Arndt,
Bonney
RESOLUTION
NO. 2000 -19
ORDINANCES FOR
INTRODUCTION
ORDINANCE
NO. 2000 -06
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Page 100
Noes:
Absent:
MOTION CARRIED
D. OTHER ITEMS
None
Spalinger
Unanimous
1. Resignation of Citizen Board of
Equalization Member.
BONNEY,
seconded by BRANSON
VOTE ON MOTION
Noes:
Absent:
MOTION CARRIED
CITIZENS' COMMENTS
ASSEMBLYMEMBER COMMENTS
Regular Assembly Meeting
July 6, 2000
moved to accept, with
regret, the resignation
of Kelcy Lagasse from the
Citizens Board of
Equalization and direct
the clerk to advertise
the vacancy per borough
code.
Clerk Nielsen advised that Ms. Lagasse resigned and
moved off - island.
Ayes: Heinrichs, Turner, Abell,
Arndt, Bonney, Branson
None
Spalinger
Unanimous
Margaret Hall, Senior Citizens of Kodiak, thanked the
Assembly for their continued support.
Mike Shephard inquired why the Borough didn't enforce
covered loads to the landfill. He felt enforcement
would help Kodiak remain beautiful.
Manager Jensen would look into the requirements of
covered loads.
Mike Milligan appreciated the Assembly's hard work in
allocating non - profit funding.
Paul Alexander, KWRCC, thanked the Assembly for their
continued support.
Assemblymember Abell appreciated receiving the check
from Providence Kodiak Island Hospital.
Marie Chandler phoned to oppose providing medication
to the mentally ill.
Assemblymember Heinrichs thanked Mr. Cline for the
check. He was pleased with the progress in sorting
OTHER ITEMS
RESIGNATION OF
CITIZENS BOARD
OF EQUALIZATION
MEMBER
CITIZENS'
COMMENTS
ASSEMBLYMEMBER
COMMENTS
Volume XXVI
Page 101
out non - profit funding. He wanted to work on
resolving non - profit guidelines by the end of summer.
Assemblymember Heinrichs expressed his sympathy to
the Williamson family. He said Dennis Williamson was
a well -known fireman who was well respected by the
community and who would be greatly missed.
Assemblymember Arndt expressed his condolences to the
Williamson family.
Assemblymember Branson thanked Providence for an
excellent job. She appreciated the timeliness of
revisiting the non - profit funding. She extended her
condolences to the Williamson family.
Assemblymember Bonney wanted to discuss non - profit
funding at a work session.
Mayor Stevens directed staff to place non - profit
funding goals and objections on the July 13 work
session agenda.
ADJOURNMENT
There being no further business to come before the
Assembly, the meeting adjourned at 9:23 p.m.
ATTEST:
Borough Clerk
Regular Assembly Meeting
July 6, 2000
Gar
May r
evens,
APPROVED: 07/20/2000
ADJOURNMENT
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