05/04/2000 RMA regular meeting of the Kodiak Island Borough
Assembly was held May 4, 2000 in the Assembly
Chambers of the Kodiak Island Borough Building, 710
Mill Bay Road. The meeting was called to order at
7:30 p.m.
The invocation was given by Reverend Debbie Vanhover
of St. James The Fisherman Episcopal Church, followed
by the Pledge of Allegiance
There were present: ROLL CALL
Mayor:
Gary L. Stevens
Assemblymembers:
Tom Abell
Scott Arndt
Tuck Bonney
Absent:
Darlene Turner
comprising a quorum of the Assembly; and
Dave Jensen, Manager
Judi Nielsen, Borough Clerk
Patti Kirkpatrick, Deputy Clerk
Linda Freed, Community Development Director
Karl Short, Finance Director
Assemblymember Turner was out and asked to be
excused.
BRANSON, moved to excuse
seconded by HEINRICHS Assemblymember Turner.
VOTE ON MOTION TO EXCUSE
MOTION CARRIED
APPROVAL OF AGENDA APPROVAL OF
AGENDA
HEINRICHS,
seconded by ARNDT
VOTE ON MOTION TO APPROVE
KODIAK ISLAND BOROUGH
Regular Assembly Meeting
May 4, 2000
Regular Assembly Meeting
May 4, 2000
Pat Branson
Robin Heinrichs
Greg Spalinger
Unanimous voice vote
moved to approve the
agenda.
MOTION CARRIED Unanimous voice vote
REGULAR MEETING
Volume XXVI
Page 60
APPROVAL OF MINUTES APPROVAL OF
MINUTES
1. Kodiak Island Borough Assembly Special Meeting
of April 13 and Regular Meeting of April 20,
2000.
BRANSON,
seconded by ARNDT
VOTE ON MOTION TO APPROVE
moved to approve the
minutes of April 13 and
April 20, 2000.
MOTION CARRIED Unanimous voice vote
AWARDS AND
AWARDS AND PRESENTATIONS PRESENTATIONS
A. Proclamations PROCLAMATIONS
Mayor Stevens proclaimed the week of May 14 -20, 2000
as follows:
"Police Week" urging all citizens of the Kodiak
Island Borough to recognize the dedicated service
provided by our local peace officers and to honor
those officers who have sustained disabling injuries
or lost their lives in the performance of their
duties.
POLICE WEEK
"Emergency Medical Services Week" encouraging the EMERGENCY
community to observe the week with appropriate MEDICAL SERVICES
programs, ceremonies, and activities. WEEK
CITIZENS' COMMENTS CITIZENS'
COMMENTS
None.
COMMITTEE REPORTS COMMITTEE
REPORTS
None.
PUBLIC HEARING PUBLIC HEARING
A. Ordinance No. 2000 -04 Amending Kodiak Island ORDINANCE
Borough Code of Ordinances Title 3 Revenue and NO. 2000 -04
Finance Chapter 3.16 Contract, Purchase, Sale,
and Transfer Procedures Section 3.16.020
Limitation on Manager's Authority Section
3.16.030 Open Market Procedures Section 3.16.040
Advertising for Bids to Increase the Manager's
Purchasing Authority.
ARNDT, moved to adopt
seconded by BONNEY Ordinance No. 2000 -04.
Regular Assembly Meeting
May 4, 2000
Volume XXVI
Page 61
Manager Jensen explained that Borough Code limited
the manager's authority on all purchases at $5,000.
He said the limitation created costly time delays and
added work for the manager, Assembly, and staff.
Mayor Stevens called for public testimony; hearing
and seeing none, he reconvened the regular meeting.
Assemblymember Heinrichs was concerned about changing
the publication requirements in Section 3.16.040. He
wanted the current language retained.
HEINRICHS,
seconded by ARNDT
VOTE ON MOTION TO AMEND
Ayes:
Noes: None
Absent: Turner
MOTION CARRIED Unanimous
VOTE ON MOTION TO ADOPT AS AMENDED
Ayes:
Noes: None
Absent: Turner
MOTION CARRIED Unanimous
BOROUGH MANAGER'S REPORT
None.
Regular Assembly Meeting
May 4, 2000
moved to amend
Ordinance No. 2000 -04
in Section 3.16.040 by
retaining the words:
"once a week for not
less than three (3)
consecutive weeks prior
to the date of the bid
opening ".
Abell, Arndt, Bonney,
Branson, Heinrichs,
Spalinger
Arndt, Bonney, Branson,
Heinrichs, Spalinger,
Arndt
MANAGER'S REPORT
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MESSAGES FROM THE BOROUGH MAYOR
Mayor Stevens participated in an Alaska Municipal
League teleconference and reported the Legislature
approved the following:
Municipal Assistance and Revenue Sharing /Safe
Communities at $28,493,000. This was a reduction of
$3.4 million, which was lower than anticipated.
Municipal Capital Matching Grants fully funded at
$15,000,000, including funds for schools, harbors,
transportation, and the University of Alaska.
A long -term fix for power cost equalization that
involved funds from the Four - Dam -Pool and the
Constitutional Budget Reserve.
School funding at the current per student level,
including a $5.8 million grant for the Learning
Opportunity Program.
Student transportation funding at 99% this year. He
noted however that there was a concern that the
legislature would direct that future transportation
costs be shared 50/50 with local tax payers.
UNFINISHED BUSINESS
None.
NEW BUSINESS
A. CONTRACTS
None.
B. RESOLUTIONS
None.
C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. 99 -10B Amending Ordinance No.
99 -10 Fiscal Year 2000 Budget to Reflect
Amendments.
ARNDT,
seconded by BRANSON
Regular Assembly Meeting
May 4, 2000
moved to adopt
Ordinance No. 99 -10B
in first reading to
advance to public
hearing on May 16,
2000.
MESSAGES FROM
THE MAYOR
UNFINISHED
BUSINESS
NEW BUSINESS
CONTRACTS
RESOLUTIONS
ORDINANCES FOR
INTRODUCTION
ORDINANCE
NO. 99 -10B
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Manager Jensen said the adjustment of actual revenues
collected and expenditures disbursed, and adjustments
to grants received, were itemized in the ordinance.
There was no discussion by the Assembly.
VOTE ON MOTION TO ADVANCE
Ayes: Bonney Branson,
Heinrichs, Spalinger,
Abell, Arndt
Noes: None
Absent: Turner
MOTION CARRIED Unanimous
2. Ordinance No. 2000 -05 Amending Title 3
Revenue and Finance Chapter 3.04 Public
Finance -- Management and Accounting Section
3.04.057 General Fixed Assets to Establish
Capitalization Thresholds for Fixed Assets.
HEINRICHS,
seconded by ARNDT
Regular Assembly Meeting
May 4, 2000
moved to adopt
Ordinance No. 2000 -05
in first reading to
advance to public
hearing on May 16,
2000.
Manager Jensen said the Government Finance Officers
Association (GFOA) recommended updating
capitalization thresholds for fixed assets, and the
Government Accounting Standards Board (GASB),
Statement No. 34, required that all capital assets be
capitalized in Borough financial statements. He said
the code change allowed the manager to maintain
adequate control over all Borough assets, including
fixed assets, to minimize the risk of loss or misuse.
In response to Assemblymember Arndt, Manager Jensen
said the 2003 start date set by GASB would comply
with the requirements of the Borough's auditors.
Director Short added that staff would need that time
to determine all fixed assets in the Borough.
Manager Jensen would request a recommendation from
the Borough's auditors.
VOTE ON MOTION TO ADVANCE
Ayes: Branson, Heinrichs,
Spalinger, Abell,
Arndt, Bonney
ORDINANCE
NO. 2000 -05
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Noes: None
Absent: Turner
MOTION CARRIED Unanimous
D. OTHER ITEMS
1. Resignation of Personnel Advisory Board
Member.
BRANSON,
seconded by ARNDT
move to accept, with
regret, the resignation
of Warren Russell from
the Personnel Advisory
Board and direct the
Clerk to advertise the
vacancy per Borough
Code.
There was no discussion by the Assembly.
VOTE ON MOTION
MOTION CARRIED Unanimous voice vote
2. Vacation of a Portion of the Patent
Easement on Lot 7, U.S. Survey 3101
Reserved for Roadways and Public Utilities
and Dedication of Sharatin Road Right -of -
Way. (3573 Spruce Cape Road)
BONNEY,
seconded by BRANSON
Regular Assembly Meeting
May 4, 2000
moved to approve the
vacation of a Portion
of the Patent Easement
on Lot 7, U.S. Survey
3101 Reserved for
Roadways and Public
Utilities and
Dedication of sharatin
Road Right -of -Way.
(3573 Spruce Cape Road)
At the deferral of Manager Jensen, Director Freed
said this allowed flexible development of the
property. She added that the remaining easement
included a dedication of a right -of -way to Sharatin
Road that was sufficient to provide for necessary
access and utilities.
Assemblymember Heinrichs declared a potential
conflict of interest as he was the contractor for the
design work.
OTHER ITEMS
RESIGNATION OF
PERSONNEL
ADVISORY BOARD
MEMBER
VACATION
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Mayor Stevens declared no conflict of interest for
Assemblymember Heinrichs.
VOTE ON MOTION TO APPROVE
Ayes:
Noes: None
Absent: Turner
MOTION CARRIED Unanimous
CITIZENS' COMMENTS
None.
ASSEMBLYMEMBER COMMENTS
Assemblymember Abell said he heard comments from
residents about funding the school district at
$400,000 over level funding. He opposed a tax
increase and encouraged the Assembly to continue
working with the school district to find a viable
long -term solution for future funding.
Mayor Stevens announced that the Assembly would meet
in a work session with the School Board following
this meeting.
Members of the Assembly would travel to Ouzinkie and
Old Harbor on Friday, May 12.
The Assembly would meet in a work session on
Thursday, May 11 at 7:30 p.m. in the Borough
conference room and a regular meeting on Tuesday, May
16, at 7:30 p.m. in the assembly chambers.
ADJOURNMENT ADJOURNMENT
There being no further business to come before the
Assembly, the meeting adjourped at 8:03
ATT...T:
Judith A. Nielsen, CM i
Borough Clerk
Regular Assembly Meeting
May 4, 2000
Heinrichs, Spalinger,
Abell, Arndt, Bonney,
Branson
Ga y L. Stevens,
M. or
Approved 5/16/2000
CITIZENS'
COMMENTS
ASSEMBLYMEMBER
COMMENTS
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