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04/07/1988A regular meeting of the Kodiak Island Borough Assembly was held April 7, 1988, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. (A verbatim record is on file in the Clerk's office) The invocation was given by the Reverend Donald McCullough of the Church of the Nazarene followed by the Pledge of Allegiance. There were present: ROLL CALL Lorne White, Presiding Ann Barker Tom Merriman KODIAK ISLAND BOROUGH Regular Assembly Meeting April 7, 1988 Alan Austerman Ken Gregg Wayne Stevens Excused: Jack McFarland comprising a quorum of the assembly; and Jerome Selby, Borough Mayor Linda Freed, Community Development Director Gaye Vaughan, Borough Clerk APPROVAL OF AGENDA GREGG, moved to approve agenda as seconded by STEVENS submitted. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote COMMIT AGENDA The items on the consent agenda were read aloud by the Borough Clerk. GREGG, moved to approve consent seconded by MERRIMAN agenda. VOTE ON MOTTOES MOTION CARRIED Unanimous Voice Vote APPROVAL OF ITROVEB A. Regular Assembly Meeting Minutes of March 17, 1988. This item was previously approved under the "Consent Agenda." CITIERm'S COARQM= Mayor Selby presented the Employee of the Month to Denni Stott of the Borough Clerk's office. REGULAR MEETING APPROVAL OF AGENDA CONSENT AGENDA APPROVAL OF MINUTES CITIZEN'S COMMENTS Fr-d Kodiak San " '- a ya uaye aicuaciun and the recommendations of the Solid Waste Task Force. He stated that he would like to see the recommendations implemented in a logical and systematic manner so as not to disrupt the operation with too many changes. He reiterated his willingness to make concessions. COMDITTf REPORTS KIBS 103665 COMMITTEE REPORTS Steve Rennell, Planning and Zoning Commission representative, reported that the mayor had received a letter from the Alaska Department of Transportation on plating procedures and said the commission would review the letter and give their comments at the April 7, 1988 Page 50 Kodiak Island Borough Regular Assembly Meeting next P&Z regular meeting. He spoke in opposition to a house and senate bill requiring PSZ Commission members to be elected and said the P &Z Commission supported a forthcoming K.I.B. resolution opposing the election of P&Z Commission members. He requested direction from the assembly on reviewing a generic appeals ordinance. Assemblyman Gregg favored a generic appeals procedure. Assemblyman Austerman said in reviewing the generic appeals ordinance that he had some problems with portions of it. He would like to discuss it further at a work session before giving the P&Z Commission any direction. Pat Szabo, member of Solid Waste Task Force, expressed concern about extending the present Solid Waste Collection contract for two years. She felt the present system had just "grown" and was inequitable and ineffective. She said there was no relationship between the fees charged to the taxpayer, the volume of waste generated, or the cost to the borough. She thought this ineffective, expensive system would be perpetuated if the present contract was extended. She explained some of the short term rates supposed by the Solid Waste Task Force. Louie Lowenberq, member of the Solid Waste Task Force, said the revised version of Resolution 88 -01 -R had been given to the task force for review shortly before the assembly meeting. He explained the task force reasonings behind the rates proposed by the task force. He concurred with Mrs. Szabo's statements regarding extending the present contract. He said the task force had drafted a resolution of their own and thought the assembly should adopt it rather than the resolution presented. Marion Stirrup, member of the Solid Waste Task Force, requested the assembly not to approve the two year extension of the present contract for the same reasons as previously stated. Assemblyman Gregg said the views expressed by the members of the Solid Waste Task Force regarding the extension of the current contract were unanimous. PUBLIC a" None MESSAGES PEOLMBE BOROUGH MAYOR Mayor Selby reminded the assembly about the proposal with the city of Kodiak to swap two pieces of equipment at the landfill for a D -7 Cat and an ten -yard truck. He said the borough had some legal paperwork that had to be done before the swap could take place and the city was willing to lease the equipment in the interim. He requested authorization to negotiate the lease. MERRIMAN, seconded by AUSTERNAN VOTE ON MOTION OLD BUB1ISISS moved to authorize the mayor to lease equipment for the landfill from the city of Kodiak. MOTION CARRIED Unanimous Voice Vote Mayor Selby proclaimed the week of April 10 -16, 1988 as the Week of the CHild and the week of April 17 -23, 1988 as National Library Week in Kodiak, Alaska. GREGG, moved to remove from table seconded by STEVENS Resolution No. 88 -01 -R. April 7, 1988 Page 51 COMMITTEE REPORTS PUBLIC HEARING MESSAGES FROM MAYOR AUTHORIZATION TO LEASE EQUIPMENT FROM CITY OF KODIAK VTDC`1 AiCK : auasv i U UUU A. Resolution No. 88 -01 -R Increasing Garbage Collection and RESOLUTION Disposal Rates. OLD BUSINESS NO. 88 -01 -R KIBS103667 Kodiak Island Borough Regular Assembly Meeting VOTE ON MOTION TO REMOVE FROM TABLE OLD BUSINESS MOTION CARRIED Unanimous Voice Vote RESOLUTION NO. 88 -01 -R GREGG, moved to amend by (continued) seconded by AUSTERMAN substitution the version of Resolution No. 88 -01 -R as submitted by the Solid Waste Task Force. Assemblymember Barker pointed out that the two -year extension of the contract to Kodiak Sanitation was deleted in the amended resolution and asked what would happen to the fees if this version was adopted and the contract was not renewed. Mayor Selby explained that the current contract would expire on December 31, 1988. As far as the rates, he said the only one that would have any meaning would be the fee for the 20 yard truck which was tariffed at $80 per truck load. The other trucks were covered under an existing contract with the borough at a lesser rate and he thought the contract would supersede the resolution. Assemblymember Barker inquired about the advantage of going out to bid and the possibility of changing contractors. Assemblyman Gregg responded that the two -year extension of the contract was the pivotal issue in the entire existence of the Solid Waste Task Force. He pointed out that if the contract was extended as it is written, the borough would be establishing "status quo" for the next two years. He proceeded to elaborate on other questions the task force had raised. Assemblyman Stevens asked if it would be possible to extend the term of the operating agreement and renegotiate the agreement to the satisfaction of the Solid Waste Task Force? Mayor Selby said he thought the reason why the borough was willing to extend the contract was because Kodiak Sanitation Inc. had indicated they were willing to make a number of the changes recommended by the Solid Waste Task Force. He also said that the one piece of stability in the whole garbage system was the col- lection process. He noted that Kodiak Sanitation had an Alaska Public Utilities Commission permit to collect garbage and said if the contract goes to some other company Kodiak Sanitation, Inc. could contest the matter in court. Assemblyman Gregg, assembly representative to the Solid Waste Task Force, answered questions from the assembly. At the Assembly's request, members of the Solid Waste Task Force were asked to address the issue. Louie Lowenburg commented that the $4.00 /yard was strictly an interim recommendation until the end of the contract year. Secondly, he pointed out that the task force had recommended extending the contract with the present contractor for short intervals until the assembly could get the problem under control. Further discussion followed hat-woman the a ss embly and Mr_ Lowenburg, Mrs. Szabo, Duane Freeman, and Eric Blankenburg of the Solid Waste Task Force. Fred Nase agreed with the Solid Waste Task Force that the con- tract needed changes, but in this particular case, he said the contract didn't make any difference because he was doing things the same as he did with the previous contract with the city of Kodiak. He added that invariably every time they bid a contract with the city, it ended up being negotiated. He said that he was hesitant to agree to short term extensions. He said there were so many changes talked about that he wasn't certain he wanted to be involved in it anymore. He also agreed with the Solid Waste Task Force that the contract was poorly written. April 7. 1988 Pace 57 Kodiak Island Borough Regular Assembly Meeting VOTE ON MOTION TO AMEND OLD BUSINESS Ayes: Austerman, Gregg, White RESOLUTION NO. 88 -01 -R Noes: Barker, Merriman, Stevens, (continued) MOTION FAILED 3 Ayes, 3 Noes VOTE ON MOTION Ayes: None Noes: Barker, Gregg, Merriman Stevens, Austerman, White MOTION FAILED Ayes 0, Noes 6 The presiding officer called for a ten minute recess. The presiding officer reconvened the assembly. NEW BUSINESS NEW BUSINESS A. BID AWARDS BID AWARDS B. RESOLUTIONS RESOLUTIONS 1. Resolution No. 88 -16 -R Effecting Certain Budget Changes RESOLUTION in the Capital Improvement Projects Funds. NO. 88 -16 -R STEVENS, moved to adopt Resolution seconded by AUSTERMAN No. 88 -16 -R. Mayor Selby explained the resolution was primarily a "house keeping" item to put investment earnings into the funds where the auditors felt they more properly belong. This was a zero budget change, he said. VOTE ON MOTION Ayes: Gregg, Merriman, Stevens, Austerman, Barker, White Noes: BARKER, seconded by GREGG VOTE ON MOTION MOTION CARRIED None MOTION CARRIED Unanimous 2. Resolution No. 88 -23 -R Endorsing the Transfer of Mill RESOLUTION Bay Road to the City of Kodiak with Adequate Funds for NO. 88 -23 -R Repair. moved to adopt Resolution No. 88 -23 -R. Unanimous Voice Vote 3. Resolution No. 88 -24 -R Urging the State DOT /PF to RESOLUTION Repair and Maintain Rezanof Drive. NO. 88 -24 -R AUSTERMAN, moved to adopt Resolution seconded by MERRIMAN No. 88 -24 -R. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote KIBS103668 April 7, 1988 Page 53 Kodiak Island Borough Regular Assembly Meeting C. ORDINANCES FOR INTRODUCTION NEW BUSINESS This item was previously approved in first reading under the ORDINANCE "Consent Agenda." NO. 88 -09-0 This item was previously approved in first reading under the "Consent Agenda." This item was previously approved in first reading under the "Consent Agenda." D. OTHER ITEMS OTHER ITEMS MERRIMAN, seconded by GREGG VOTE ON MOTION MOTION CARRIED MERRIMAN, seconded by STENOS VOTE ON MOTION GREGG, seconded by STEVENS VOTE ON MOTION Ayes: 1. Ordinance No. 88 -09-0 Appropriating Additional Funding ORDINANCES FOR for the High School Project. INTRODUCTION 2. Ordinance No. 88 -10 -0 Exercising Call Privilege on ORDINANCE General Obligation Bonds of August 1, 1974. N0. 88 -10 -0 3. Ordinance No. 88 -11 -0 Prohibiting Subdividing the Purchase of Goods and Services for the Borough in a Manner that Circumvents the Competitive Bidding Requirements or Other Limitations Contained in the Borough's Purchasing Code. 1. Restaurant Designation Permits Buskin River Inn Northland Ranch and Resort Noes: None MOTION CARRIED Unanimous moved to approve restaurant designation permit for Buskin River Inn. Unanimous Voice Vote moved to approve restaurant designation permit for Northland Ranch and Resort with the stipulation of adding door and partition before October 1, 1988. MOTION CARRIED Unanimous Voice Vote 2. Contract for Insurance Consulting Service with EBASCO Risk Management Consultants. moved to approve contract with EBASCO in an amount NTE $5,500 plus out of pocket expenses. At the request of Assemblymember Barker, Mayor Selby explained EBASCO did the risk management analysis for the Kodiak Island Borough three years ago and this contract would update the i ____ hid anarifinati nna anA avalnat" t1s rs s.. t 1.4.4m coverage. Merriman, Stevens, Austerman, Barker, Gregg, White KIBS103669 April 7, 1988 Page 54 ORDINANCE NO. 88 -11 -0 RESTAURANT DESIG- NATION PERMITS CONTRACT APPROVAL EBASCO RISK MANAGE- MENT CONSULTANTS KIBS103670 Kodiak Island Borough Regular Assembly Meeting 3. Change Order for Port Lions School. This item was previously approved under the "Consent Agenda." 4. Building Inspection Service Agreement with City of Kodiak. STEVENS, seconded by MERRIMAN BARKER, seconded by STEVENS VOTE ON MOTION TO AMEND WITHOUT OBJECTION, SO ORDERED VOTE ON MOTION AS AMENDED MOTION CARRIED DEPORMATIONAL MATERIALS (No action required) A. MINUTES OF OTHER MEETINGS B. REPORTS C. OTHER CITIZENS' CODES None April 7, 1988 moved to approve Building Inspection Service Agreement with City of Kodiak. Assemblyman Stevens requested the mayor to explain the objective of this agreement for the listening audience. Mayor Selby explained the agreement would enable all building inspection as well as the issuing of building permits for the K.I.B and the city of Kodiak to be done by the city of Kodiak Building Inspector. VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote 5. Pedestrian Walkway on Von Scheele Way. moved to approve authorization to proceed with Von Scheele Walkway and award contract to Kodiak Electric Association in an amount NTE $5,122. AUSTERMAN, moved to amend to go to bid seconded by GREGG for path construction. Unanimous Voice Vote 1. Hospital Advisory Board Regular Meetings of January 20, and February 24, 1988. 2. Planning & Zoning Commission Regular Meeting of March 16, 1988. 3. School Board Regular Meeting of February 22, 1988 and Special Meetings of March 7, March 14, and March 21, 1988. 4. Monashka Bay Service District Board Meeting of March 15, 1988. 5. Fire District el Board Meeting of February 23, 1988. 6. Womens Bay Comprehensive Plan Meeting of March 8, 1988. 7. Bay View Road Service District Board Meeting of February 11, 1988. . 1. Status Reports - Community Development, Facilities 2. Building Permits for March, 1988 3. KIB Financial Report for March, 1988 4. KIBSD Financial Report for February, 1988 Page 55 NEW BUSINESS CHANGE ORDER - PORT LIONS SCHOOL BUILDING INSPECTIOC SERVICE AGREEMENT PEDESTRIAN WALKWAY VON SCHEELE WAY INFORMATIONAL MATERIALS MINUTES OF OTHER MEETINGS REPORTS OTHER CITIZENS' COMMENTS Kodiak Island Borough Regular Assembly Meeting ASSEMBLYMEN'S COMMITS ASSEMBLYMEN'S COMMENTS Assemblyman Aueterman commented on the discussion held at a work session concerning the bike path and who would be responsible for keeping it clean if the state of Alaska failed to do so. He said he had done some checking into the cost involved in sweeping the path and came up with $125.00 per sweeping. He figured the path should be swept three or four times a year for approximately $500.00. Since this path is considered under the jurisdiction of "Parks" he felt the borough had an obligation to keep it clean. AUSTERMAN, seconded by STEVENS VOTE ON MOTION MOTION CARRIED Unanimous Voice Vote Mayor Selby requested authorization from the assembly to move $750 into the Parks cleaning budget. moved that the borough BID TO SWEEP BIKE obtain a bid to sweep the PATH bike path four times a year. Assemblyman Stevens felt since it was the responsibility of the state of Alaska to keep the bike path clean, the state should be sent a bill. Assemblyman Stevens requested the clerk to get a sympathy card extending condolences to Assemblymember McFarland over the death of his father. He reminded the assembly that Mayor Fink from Anchorage would be in Kodiak on Friday and extended an invitation to them to attend a noon luncheon at Elks Club to hear him speak. He also referred to an article in their packets about Individual Transfer Quotes for fisherman in New Zealand that he thought was an interesting concept. Assemblymember Barker, assembly representative to the Hospital Board, said the board had been active in seeking support from the local community and legislators for a new hospital in Kodiak. She said the hospital plans were complete and the ground work was being completed. The board was looking to the state of Alaska for support of approximately fourteen million dollars she said, and the board would appreciate any local assistance given toward attaining this goal. Presiding Officer White announced there would be a special assembly meeting on April 14, 1988 at 7:30 p.m. to award the bid for high school improvements followed by a work session. The next regular assembly meeting will be held on April 21, 1988. Also, he said the first meeting for the King Crab Rehabilitation Council would be held on April 12, 1988 and invited the public to attend. He asked the mayor for a report on the progress for the heliport. Mayor Selby said the construction drawings were being worked on and plans were to build the heliport this summer. Mayor Selby also reminded the public that a public hearing on the Alaska Maritime National Wildlife Refuge would be held on April 12, 1988 and said this refuge would definitely impact Kodiak Island. ADJOHRINIENf There being no further business to come before the assembly, the meeting adjourned at 9:48 p.m. ATTEST: 11 roug April 7, 1988 Page 56 Py$Siding Officer KIBS103671 ADJOURNMENT