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05/30/1974) '1 1 1 2 1 n 1 9 I KODIAK ISLAND BOROUGH SPECIAL ASSEMBLY MEETING - MAY 30, 1974 I CALL TO ORDER The Special Meeting was called to order by Presiding Officer Powell at 7:30 p.m. in the Borough Meeting Room, Kodiak, Alaska. II ROLL CALL Present Mr. C. Ross Wood, Borough Mayor Mr. Charles Powell, Presiding Officer Mr. Dennis Nelson Mr. Howard Anderson Mr. Fred Brechan Mrs. Betty Wallin Also present in the audience: Mr. Bob Greene, School Superintendent, Marolyn Pederson, Business Manager; members of the School Board, Jo Hajdu, Hazel Ardinger, J. D. Fulp, Cliff Davidson and employees of the school district { and approximately five citizens of the cnnmuiity. III NEW BUSINESS The Presiding Officer noted that this was a special meeting called for the purpose of the public hearing on the School District 74/75 Proposed Budget and that we would dispense with the regular order of business. A. Public Hearing on Proposed 1974/75 School District Budget. The Presiding Officer exercised the Chair's prerogative to open the public hearing prior to a motion being on the floor. The regular order of business was closed and the public hearing opened. £4r. Powell noted the appreciation of the Assembly for the time extention granted for acceptance of the District's budget. The total of the proposed 74/75 budget is $4,702,965 as compared with the 73/74 amount of $4,154,176; local support being requested in the amount of $437,107 as opposed to $310,000 for 73/74 local support. Mrs. Hajdu, School Board President, made a few general comments on the proposed budget, noting the increase in cost of fuel and other utilities; this year will be the first year that the District will pay both Principal andl nterest on the new high school Bond Issue; some JOM funds have been lost for the funding of the cottage program and additional funding must come from the District for this program and the Old Harbor School. There was an increase for the certified employees of approximately 11% and the District has included a large sum for the increases in salary for the classified employees. Some funding that appeared to be cut during the school year has been released and received toward the end of the year and thus accounts for the carry -over. If funded in full and as presented the budget would mean a half a mill increase in additional taxes. Mr. Powell asked about the $91,000 that was a carry -over and whether or not this money was on hand at this time. Mrs. Hajdu replied that the money was either on hand or the District had a piece of paper saying it will be on hand, the funds are part of this year's revenues. It was noted that this hold; true with the debt service assistance. The formula has been reworked and additional funds were allocated. This information came as late as May 24th. Mr. Nelson asked if the total amount of carry -over would be in the neighborhood of $194,000 and Mrs. Hajdu and Mr. Greene noted that it would be close to that figure. Mr. Greene noted that some of the additional money for reimbursement of capital projects has come as a result of the School District working to generate money, major repairs fall under this category and the District has been very successful in obtaining these funds. In another area of reimbursement, the District purchased modular units two years ago and would be eligible for the 50% reimbursement. At this time rather than amortize this over a period of ten years 1 1 , 1 r 1 1 9 2 RIB - SPECIAL ASSEMBLY MEETING - MAY 30, 1974 Page 2 the State has made the decision to cash out these debts. The local support request is the difference between the funding from State, and Federal effort and the need for the services. This is a status quo budget as directed by the School Board and it is hoped that it will be accepted. Mr. Nelson asked about the $125,000 designated for the classified employees and whether or not this entire amount would be used for salaries and fringe benefits. Mrs. Hajdu replied that the amount that will be used has yet to be determined. A study is being started with a committee from the classified employees and it is hoped that the result will be an equitable pay scale. Further hoped that there will be fair pay for a day's work. Can not tell at this point what this will be, however it can't be over $125,000 because there is no more than that in the budget, but could be less. Mr. Nelson further asked if the full amount is not used would this be redesignated. Mrs. Hajdu replied yes, or carried over, however she felt it was highly unlikely that once the figure was made public that it would be used for anything else. This amount was placed in the budget in a lump sum as it has not yet been determined where it would be placed within the budget structure. After the study is completed the money will be allocated to the proper categories. In reply to question concerning the additional receipt of money, Mrs. Hajdu replied that in the event Congress makes a decision to recompute the 874 formula it would be possible, however does not seem likely that the District will receive any more money from the reds. It is hoped that the District would generate more money for Title programs, based on special programs, these funds would go for specific programs and the District has been quite successful in the past in obtaining such funding. The question was raised concerning the Teacher's Aide program and whether or not this was a good program. The execution of the program was questioned, reports having been received that the Aides were in fact teaching the classes. It was pointed out by the School Board that no backup for this statement could be found, the teachers were all aware that the Aides were not to be used as instructors. Further noted that if the money were not available for the aides, the teachers could function without them, however would not be sure the children would be getting the quality of education presently being received. It was pointed out that this is a policy question. The presiding officer noted that there was an overall budget increase of some 138 and listed some of the areas of notable increase or decrease from the previous year. Questions were raised concerning the travel of students for sports activities and it was explained that in order for the students to have competition it was necessary to either pay their travel to another school or pay the expenses of another school for travel to Kodiak. The number of students travel- ing on the trips was due to the fact the District planned joint trips in order to receive group rates. The Assembly was urged to encourage the School Board to allocate more money for instructional material, as new material is coming out and many times the money is not available toward the end of the school year. There was a discussion on whether or not the increase would be two mills or one -half mill. The one -half mill would be based on this year's evaluation, and would generate an additional $44,000. It•was the assembly's feeling that the increased support would be about 208 increase in taxes because of the increase in assessed valuation. Mr. Nelson moved for a short recess, seconded by Mr. Wallin. The Chair so ordered. Recessed at 8:45 p.m. Meeting reconvened at 8:50 p.m.. n 1 9 KIB - SPECIAL MEETING - MAY 30, 1974 Page 3 The Presiding Officer suggested that the local support be in the range of $354,000 to $375,00 rather than the requested $437,000 as every year there has been a carry -over in funds not received at the end of the year. Mr. Anderson moved to accept the school budget in the amount of $354,000 for local support, seconded by Mr. Brechan. Mr. Nelson indicated he felt that this figure was too low and would move to amend Mr. Anderson's motion and strike the $354,000 and replace with $375,030, amendment seconded by Mrs. Wallin. The Presiding Officer noted that a vote on the amendment would in fact be a vote on the motion, however for the record he mould call for a vote on the amendment to the motion: Roll call vote taken and amendment passed by the following: Mr. Anderson YES, Mr. Nelson YES, Mr. Powell NO, Mr. Brechan YES Mrs. Wallin YES.( The Presiding Officer called for the vote on the motion to accept the school budget as amended, motion passed with the following roll call vote: Mr. Brechan YES, Mr. Anderson YES, Mr. Nelson YES, Mr. Powell YES, Mrs. Wallin YES. B. First Reading of Ordinance 74 -21 -0 Proposed Borough Budget Fiscal Year 1974/75, read by title only. Mr. Nelson moved to adopt Ordinance No. 74 -21 -0 in first reading, seconded by Mr. Brechan. No discussion, the question was called and motion passed by unanimous roll call vote. C. First Reading of Ordinance No. 74 -22 -0 Rezoning a Portion of U. S. Survey 2539 from Conservation to Business, by title only. Noted that this portion is currently under a fifty -five year commercial development lease. Mr. Anderson moved for adoption of Ordinance No. 74 -22 -0 in first reading, seconded by Mr. Nelson. Motion passed by unanimous roll call vote. D. Resolution No. 74 -20 -R, Approval of the 1974 Overall Economic Development Plan Update, read in full by the Presiding Officer. Mr. Anderson moved for the approval of Resolution No. 74 -20 -R, seconded by Mrs. Wallin. Question was called for and motion passed by unanimous roll call vote. Mr. Powell asked that the Staff convey the assembly's appreciation to the OED Committee and state that the report was very well done. Mr. Brechan noted that the recommendations as brought out in the report should be followed up and it was suggested that the local representatives should have copies of the report. A follow up will be made on this matter. IV ADJOURNMENT The meeting was adjourned at 9:15.p.m. ATTEST: 7 t.4110742/ APPROVED Borough Clerk /Treasurer Borough Mayor