06/07/19720 1 n 1 1 5 1 `;
KODIAK ISLAND BOROUGH ASSEI-BLY SPECIAL !tt.
JUNE 7, 1972
I CALL TO ORDER
The meeting was called to order by Presiding Officer Borman Sutliff at 12:30 P.M:
in the Borough Office, Donnelley Building, Kodiak, Alaska.
II ROLL CALL
Present Absent
Lir. Wilton T. White, Borough Chairman
Mr. Norm Sutliff, Presiding Officer
Mk . Fred Brechan
Ns. Harry Clowes
Also present: la-. Jim Branson., School Board President; 64 J. D. Fulp, School
Board Member and It?. Russell M. Walker, Borough Clerk - Treasurer.
III PURPOSE OF SPECIAL MEETING
A. Mr. White, Borough Chairman explained that when the meeting was called it was
felt that the point had been reached that we could proceed with the awarding
of the high school bid and that we could be assured that we could obtain
interim finances and that the Architect and 1ar bidder had several proposals
to offer the Borough Assembly and School Board for making acceptable bid for
the money available. Mlr. Madsen had talked to the Bonding Attorney in Seattle
and read the letter from Attorney Vogt as requested and was under the impression
that this was all that was necessary before the certifying of the bonds. In
talking with Forrest Walls on this date, checking to be sure that all the steps
had been taken, Mr. Walls said that he could not certify the bonds at this time
He further stated he had not gotten a copy of the letter and that he needed an
original letter from Mr. Vogt. This letter would have to state that Mr. Vogt
would not file a complaint which listed the Kodiak Island Borough or the
Borough Chairmen and further that he would not be filing a complaint on any
of the items as mentioned in his original letter of March 22, 1972.
A work session was held with the Architect and Contractor and offered the
following suggestions:
1. That the Borough accept the bid as submitted by Ken Brady
2. Delete Alternate 113
3. Can delete pieces of equipment that are not necessary for the opening of
the school
4. The Architect and Contractor have agreed to negotiate into the final
document the amount of money, substantially lower than normally provided
in the contract for profit. -
Nm. Branson noted that they are talking of changing some of the specifications,
such as the color of the concrete and using this savings for something else.
It was the expressed feelings of the Assembly renters present that they did
not want cuts made that would be necessary for the adequate operation of the
school and then have to accomplish this work later. The Borough Assembly would
be free to negotiate any change orders that are necessary The negotiation
would provide approximately $75,000 as a profit margin for Mr. Brady.
Noted that the extra boiler for the new school and the lines for heating
in the old school are still in the contract. Mr. Brady is trying to obtain
a lower price on the alt. swimming pool that would be lower than the $25,000
quoted.
Mr. Brechan moved to recess the meeting until we get the proper instruction from
the Bonding Attorney that we are legal to proceed with the awarding for the
'Kodiak High School contract bid., seconded by Mr. Clowes. The Borough Attorney
will be requested to contact Mr. Vogt, to see if the letter can be mailed as
soon as possible and then the meeting will be reconvened. The question was
called for and the motion passed by unanimous roll call vote.
IV ADJOUR TENT -- The meeting was recessed at 1:15 P.M.
ATTEST: APPROVED:
Mr. Pichard Sims
Nk'. Donald Arndt
Russell il. t!a?ker, Borough Clerk Wilton T. White, Borough Chairman