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08/21/69 rmMinutes of the Kodiak Islariid Borough Assembly Meeting of August 21, 1969 CALL TO ORDER Themetingwas called to order by Acting Presiding Officer Betty Springhill at 7.45 PH, follavirg an executive session held at 7:00 Pt1, in the Courtroom of the State Office Building. II ROLL CALL Present Absent Mrs. Springhill hr. Barr (excused) 21r. Sutliff jr. Naughton (excused) Mr. Arndt Also present was Borough Chairrari, Jo hajau Present in the audience were approximately 25 rcanbers of the public with a large representation fran the staff of the Kodiak Public Schools consisting of Dr. Lind, Superinteruent, An Craig, high School Principal; dr. Byler, Vice Principal for the high School. iir. Garner, Director for the Vocational School; mr. Cantley, Village School Director, Mrs. Win:Mush, Hare School Coordinator for the Vocational School and Mrs. Assistant to :rs. 4irr)bush. III i.n4urES OF PREVIOUS .dEETtG A. Assembly regular meeting of August 7, 1969 The following was anitteu from the rdnutes of the meeting of August 7, 1969, and they were read into the record as an Ali ti on thereto, XI NEW BUSINESS B. Tax Adjustments, Personal and Real property Mts. hajdu then asked for approval of the real property tax adjustments, R 69 -1 thru R 69 -3. Mr. Sutliff made a motion that tax adjustments R 69 -1 thru R 69 -3 be accepted. iir. Arndt seconded the notion, and roll call voting was unanimously in favor. There being no farther additions or corrections to the minutes, they were approved as corrected. iv MOPES OF OTI1tRR 1faTDGS A. P &Z Regular Paglirs, August 13, 1969 B. doant P&Z anrlly 2' , August 11, 1969 C. SSdrooT Cleating, August , 1969 Each of the minutes above were considered individually, and there being no correction or additions made, they were also approved as read. V CQPLNICAT'ICYLS ADD APPEARANCE. REQUESTS A. Letter from Senator Ted. Stevens re Anchorage Conference on Satellite Cannications System for Alaska Tars. hajdu read the letter from Senator Stevens in regard to the conference to be held in Anchorage which solicited her attendance at this meeting -rs Hajdu stated that she had made reservations for herself and one other individ- ual to attend this meeting, that she felt it would be well worth the the and expense to attars this meeting. She had asked both Dr. Land and i1r. :tdlirger to attend, but neither felt they could be in attendance at this particular time because of other obligations. Mrs. Springhill, however, had been asked by the City and by the school to attend, so she will attend the conference with Mrs. hajdu. Mrs. hajdu felt that the money should be taken fram the contingency fund, rather than from the amount budgeted for Chairman's expenses. Mr. Sutliff made a motion that the exrense of two fares be taken fran the COI . fund Mir Arndt .' - i unanueous1v by roll call vote. tir. Sutliff added that he world discuss the possibility with the city of them paying one half the expenses since one representative will be fcrom the City Council. B. leifscrn For in information o pth purposes only, and reference to the Resolution i:o. 69 -25 -R. Retraining of Road Grader Operators, firs. Hajdu read the letter from the State Highway Department - that as soon as could ehpl skilled instructors or wages - are - Ir'Ra •• pay equipment nt operators, gave this suggestion serious consideration. - .•!l._.! 1T • •Y t MD 1 0 0 0 1 0 4 3 3 4 I®A MINUTES VI PUBLIC HEARINGS A. 2nd Reading and Public hearing, Ordinance no 69 -22 -0 Rules of Procedure for Borough Assembly. Mrs. Hajdu read the Ordinance by title only. Mrs. Springhill said that the City Council members had received the comments on this ordinance from the City Manager that same day, and neither she nor Mt. Sutliff had had a chance to review then. Mr. Sutliff moved that the Ordinance 69 -22 -0 be tabled, Mt. Arndt second the motion, and it passed unanimously by roll call vote. VII PLANNING 6 ZONING ITaS A. Resolution 69 -28 -R Approving Final Plat of Survey of State Lard ADL 39848, Narros Straits, lease by Kodiak Bible Chapel. Mrs. Hajdu read the resolution an then gave backgrot n material on the application for such lease, saying that the Bible Chapel had applied for the 1Paea from the State for a 55 -year term, rather than the 5 -year leanQ if obtained through the Borough. The final plat was studied after which Mr. Arndt moved for the ....tinn of Resolution 69 -28 -R, final plat o Surny of State ADL 39:48, Narrow Straits, motion s by Mt. Sutliff, and roll call vote was unanimously in favor. B. Resolution 69 -29 -R Approving Final Plat of Survey of State Land ADL 36998, Port Lions. Mrs. Hajdu read the resolution, explaining that this also was a State lease and that the land was to be used as a sawmill site. After same discussion and study of the final. plat, Mr. Arndt moved for adoption of Resolution 69 -29-R Approving Final Plat of Survey of State Land ADL 36998, Port Lions, Mr. Sutliff seconded the motion, and roll call voting was unanimously in favor. C. Resolution 69 -30 -R Approving Final Plat of Borrow Site, Bell's Flats, arechan Mrs. Hajdu read the resolution, after which members of the Assembly studied the final plat presented. There was some discussion, followed by Mir. Arndt's motion ' for adoption of Resolution 69 -30-R, approving Final Plat of Borrow Site, Bell's Flats. Mt. Sutliff seconded the motion, and Mrs. Springhill • gave additional on. - no objections, the roll was called and voting was maniac usly in favor. D. Port Lions 2nd Addition, letter from Division of Lands. Cars. Hajdu pointed out that she had met with ammeter of the Port Lions Council, and it was pointed out that the plat of Port Lions did not meet the requirements of the community. She then read the letter from the Diylsion of Lands saying that the changes can be made by soiling. She stated she disagreed with them on this point She then stated thediscrepancies and a great deal of discussion followed. It was decided that tics. Hajdu would write to the Division of Lands and tell than what is necessary bring this into compliance with the wishes of Port Lions and to ask for a cost estimate, a ropy of this letter will be sent to Port Lions. As soon as information is received from Division of Lands, this will be brought before the Assembly. E. Ordinance 69 -20-0 Rezoning Lots 9, 10, 11 and 12, Bik 3, U. S. Survey 3219, and Lots 1 b 2, Bik 1, Idi1)or Point, 1st Addition, Unclassified to Business, D. Arndt. With reference to Ordinance 69 -20 -0 Mt. Arndt raised the question if Mrs. Hajdu had received a legal opinion fruit Mr. Madsen as to (1) the legality of Mr. Bas's abstaining from voting and (2) the legality of a member of the Borough Assembly voting on a question when indicating they have a financial interest. Mrs. Hajdu said that she had, just before the meeting received the opinion and she then read the opinion. 1) Mt. Barr should not have abstained from voting wten he did. 2) The statutes do not prohibit a Herber of the Assembly from voting thin' just must declare their Interest In the issue. MMus. Hajdu point out that that Mr. Arndt had asked for a reconsideration of the vote, everyone was in agreement, however, it was decided that it world be better to postpone this item unniell the correct procedure was determined. A check will bee made with the Borough Attnroey. VIII OLD BUSINESS page 2 August 21, 1969 A.' Swearing in of I. Sutliff The Clerk administered the Oath of Office to Mr. Sutliff, the new Assemblyman. B. Letts from Division of Lands re proposed Shuyak Timber test-pltt sale. Mrs. Hajdu noted that she had received a letter free Pte. Robert J. Simon, Alaska Department of Fish and Game replying to the letter from Division of Lards re proposed Shuyak Timber test -plot sale in which he stated that the 0 0 0 1 0 4 3 9 5 KIM l N IES page 3 Alaska Department of Fish and Game had no abjection to the cutting and sale of timber on Stnyak Island. Mrs. Hajdu said that pectr,,s if this sale could be negotiated, it may in turn halt the cutting of tinter on Afognak which is on a much larger scale if adverse conditions are uncovered by the test cut, and that the Borough certainty o ld have nothing to lose if they did negotiate for this cost -wise. Mr. Sutliff said that he had talked to a lot of people, had taken the time to study this, and still felt that it may very well have a detrimental effect on the salmon fishery in that area and that he was opposed to the idea:- and would continue to be opposed to it. He then made a notion to reject the proposal offered by the Division of Lands for test -Plot sale on Shuyak Island. ter. Arndt seconded the motion. Macaws considerable discussion from markers of the Assembly and also some Iran the audience, after which roll call vote revealed unanimous approval to reject the proposal. C. Coaespordencq from Crittenden, Cassette, wirmmm and Carnal re Akhick School and Ste Board Recommendations . Mrs. Hajdu gave backgrasd material of this subject and said that Mr. Crittenden raw has recrnmended that the Borough proceed with any needed additional work at Akhidc in oxde to bring the school to orir nal specifications: that the work be completed by J. B. International, reducing the amamt of payment to Northland Camps equal to that which was re - quired by J. B. International to canplete the school. She also noted that the Bloch Board recommended that the Borough accept the proposal of J. B. Intanatiae in the mount of $5,841 for Part I and $90.00 for Part II, and that the Borough notify Mr. Crittenden to draw up a change order accordingly. There was sue discussion, after which Mr. Sutliff moved that the Borough concur with the School Bard's ream medations and that Change Order No. 3 be drawn. Mr. Arndt seconded the Fiction, and roll call vote was in favor. air. Sutliff stated that no eases cost should be incurred by the Borough or School Board. D. High School Contract with Architect. Mrs. Hajdu said she had discussed this with the School Board, and it was their feeling to go ahead with the signing of the contract. It was noted that work may be stopped at anytime upon payment of 35% of the architectural fee. The contract is 6% of the construction costs. There was sue discussion after which Mr. Arndt made the nation that the contract with Crittenden be signed for architectural services at the new High School Mr. Sutliff seconded the motion, and roll call voting was unanimously in favor. E. Letter fan Bad Council rnconmendirq that the Herod go on the ballot for higher interest on bands. fir. Madsen has advised that the Assembly should go an record at this meeting with an ordinance or resolution if they wish to go on the ballot and he will draw up the necessary papa: work. Mrs. Hajdu pointed out that the Assembly needs to decide whether to put this at the haunt, and if so, %tet3her to put it on with a specified interest rate, or without a ceiling on the interest. The School Board recommended that the Asse bly go on the ballot this fall for an inseased interest rate and that they not set a figure as to what the rate should be. After a great deal ci discussion, it was decided that the Assembly should wait and see what happens in the legislature this year and if State Sharing Funds are not available, then the Assembly should go before the people with a solid proposal. IX NON BUSINESS A. Tux Deferment. Mrs. Hajdu noted that this itemises brought up last week, however, there was a discrepanoe, so it was delayed for action until this meeting. Tut deferment No. 3 was discussed briefly, after toll Mr. Sutliff roved that Tax Defeanart No. 3 be accepted. It we seoarled by Mr. Arndt, and roll call vote was unanimously in favor. X CS291N'S REPCliT - NCSIE AS5AM/SLS 0324ENTS August 21, 1969 A. Mrs. Springhill re Needed High School - In answer to the question of what are the needs o1 the high school systan here, Mrs. Springhill, with the assistance of of'the staff representatives of the high school and vocational school gave a presentation of facts which she had capiled and printed which were passed out to the Assembly. Most of the representatives of the staff of the high school and vocational school spoke of their difficulties which were resultant Iran the fact that their space facilities were becoming sore and sore limited. It was suggested that these "fact sheets" should go to the Xodiak MIRIOR for publication, thereby fanihiarizing the public with the problem at haul and to what extant the new high stool is needed. The otter printed material was a resume describing the functions of the new vocational school and haw it is funded. xzsa ) 0 0 0 1 0 4 3 l B. Building Inspection Program The question was brought up concerning the status of the building inspection program; whether or not a petition for referendum vote an this matter has been filed and if satone had been hired on a fee basis for this program. The Borough Chairman stated that a petition, as yet, had not been filed. If and when it is filed, steps will be followed as set forth in the Alaska Statutes. A solution to fiF i ?art-time building Inspector has bees. rought, but no firm solution has yet been fc utid. Another :umber of the audience asked that an accounting of the $1800 which was to be used far building inspection be made by the Borough Chairman. Mrs. Hajdu said that this would be done. C. Borwgh Borrow Site, Royal Large Mr. Large approached the Assembly with the fact that he had expended a great deal of time and money to develop his borrow site, and now that the lease is ready to sign, he does not want to be restricted to use of the borrow site for gravel removal purposes only. It was pointed out that he hadn't applied for anything contrary to this use,and if he wanted to use this area, it was going to require a change in the Borrow Site Ordinance. Mr. Large said he would submit his proposed uses in writing at a later date. XIII ALUOUFSnwr The meeting was adjourned at 10:45 PM ATTEST: / . fif�x - a_/ Acting Clerk APPROVED: August 21, 1969