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06/05/1969 RMKODIAK ISLAND BOROUGH ASSEMBLY i1ET TING - JUNE 5, 1969 I CALL TO ORDER The meeting was called to order by Presiding officer Don Bullock at 7 :35 p.m. in the courtroom of the State Office Building, Kodiak, Alaska. II ROLL CALL Present Jo hajdu, Borough Chairman Don Bullock, Presiding Officer Jim Barr Ed Naughton Don Arndt (late arrival) And also approximately 25 people in the audience. V CC MiUNIC TIONS AND APPEARANCE REQUESTS Absent Betty Springhill (excused) Also Present: Pete Deveau TAlda Gellis Dick Berg John t?elch Tom Sweeney Bob Brooks III LaNUTLS OF PREVIOUS IeiiL T'INGS A. Regular fleeting- May 15, 1969 Two corrections were noted Page two, heading should ream lay 15 rather than iiay 16,. page four, under Item E, FR68 -34 should read FP68 -34. There being no other additions or corrections the minutes were approved as corrected. B. Special Meeting of May 23, 1969, approved as presented C. Special I.leeting (continuation) iJay 29, 1969, approved as presented IV MINUTES OF OTHER MEETINGS A. P &Z regular - meting, flay 28th, 1969 - There were no cutuuents B. School Board Special Meeting, May 22, 1969 - There were no comments C. School Board Regular Meeting, May 27, 1969 - There were no comments D. Hospital Board ileeting - June 2, 1969 It was noted that this meeting was called at the request of the Borough Chairman in order that an estimate of the cost of operation could be obtained. The hospital has been in operation for fifty days and a comparison was grade between the old hospital's last 100 days of operation and the first fifty days of the new hospital. Most of the utilities have doubled and the salaries have increased. The patients are averaging eight per day and at the present rate we are looking at a possible deficit of $240,000 for the first year's operation. However, everything possible will be done to forestall this deficit occurring. There will be continued correspondence to the Native Service asking for their assistance in keeping the natives here for hospitalization instead of being sent to Anchorage. At the end of another six months the hospital has been asked to prepare a coi<<plete financial report. The present report is based on eight patients per day average. Lad debt write -off comprises 1/3 of the expenses. A. Letter from Division of Lands re VFt: request for additional land, read stating previously the VFW had received authority to develop 30 acres in the I'ionashka Bay area and it now appears that they should have 90 acres. The minutes from Planning & Zoning meeting of May 28th, 1969, were read and it was noted that the Planning & Zoning Commission recommended that the Borough Assembly approve the additional acreage. iir. Dick Berg was in the audience and illustrated on the black - board the situation of the land. It would seem logical that one boundary worald tie in with the proposed dump site and the other proposed boundary will be the top of the ridge, thereby offering safety for the skeet, rifle and pistol range being established. PictUres were passed around showing the progress being made on the land. It was noted that the total 90 acres can be developed for general public use. This is still state land and the lease would be for fifty -five years. The leasing of the land should not interfer with the native land claims. ISr. Naughton indicated that approval should be contingent upon a letter from KANA releasing the land for lease. He further noted that this has been done in the past and presents no problem. Mr. Naughton moved that the Assembly approve the lease of land, an additional 60 acres, contingent upon approval of KANA, seconded by Mr. Barr. Motion passed by unanimous voice vote. B. Letters from Department of Highways_re Project S -0389 (3) Mill Bay Road. This Concerns the releasing of that portion of the land in which the Borough has an interest. The hill Bay Road will be widen&.a3 approval is needed from the Assembly for the Borough Chairman to sign the Quitclaim deeds. The money received will be used to pay off the contracts. Deeds have also been forwarded to the purchasers of the lots. Mr. Barr moved that the Borough Chairman be authorized to sign the three (3) Quitclaim deeds required for Project S- -0389, seconded by Mr. Naughton, Motion passed by unanimous roll call vote. Kodiak Borough Assembly -- June 5, 1969 4 X OLD EUSINESS A. Set Date For Continuation of 1968 Supplemental BCE. Mr. Naughton stated that he was still in a quandry as to who owned the property. It was noted that ASHA does not consider they have tax liability after entering into a contract for sale. Even though the contracts have been written, ASIIA does not have the power to exempt the people from taxes. The Borough Chairman recommended that the BOB be continued or the Assembly should go on record for not wishing to tax for that period and to take this matter up again at the conclusion of correspondence with ASt'JA. The Assembly could have the Borough Attorney meet with the people from ASIMA. The continuation date for the :3013 was set for Thursday, June 12th, at 12 :00 NOON, at the Borough Office. B. Akhiok School --- Correspondence from Crittenden, Cassetta, ': ?irum & Cannon of June 3rd, 1969 was read, setting forth chronological events; items to be considered the responsibility of Northland Camps and suggested? further that J. D. International be paid money due and owing. iIr. Barr has been working on this matter and has submitted several recommendations; that Arndt Brothers be back charged 9 days of NLC representatives time in Kodiak cm.s_d by delay in delivery. No charge for Borough and School expenses, (b) JB International be paid the balance of their contract as soon as certified completed by the Architect less $182.00 over charge in Change order 1. (c) Northland Camps be paid their contract as follows billed amt. $60,380.37; less 10% $6,033.04, less JB International CO #1 to correct deficiencies $8,159.39; less JBI CO ; -2 $1,804.56; less incorrect Canadian Exchange $69.47 -- for a total of $44,308.91 less previous payment $35,000.00 " -Total now due $9,308.91. (d) Crittenden, Cassetta, :drum & Cannon to be paid a total fee of $9,500.00 with $6,739.27 to be paid now and the balance following final inspection and correction of remaining deficiencies. Northland Camps to be offered the opportunity to make the repairs necessary as outlined in Crittenden's letter or settle for the above amount. As an alternate to the above they could pay delivery costs to Akhiok Of" $13,200.00 plus the $1,804.56 and $69.47 and KIB would pay the balance as total compensation with remaining repairs to be let as a separate contract. lir. Barr's letter of recommendations further stated that School - Borough division of responsibilities should be clearly defined in writing. Final responsibility for School and Borough construction should be assigned to a qualified person, Building Inspector or Engineer; Architect or Engineer selected for each project and contract written defining responsibilities. Contract issued to a general contractor who would be responsible for construction for the entire project. Immediate check on current status of ownership of school buildings and. land. Immediate steps should be taken to bring conditions for teachers and students up tc reasonable safety standards on all school property. In regard to the ownership of school property, a visit was made to Bureau of Land Management in Anchorage just in time to have the school property at Ouzinkie placed on the final survey. In closing a contract the contractor should sign certificates or release stating that all bills have been paid. iir. Barr moved that the Assembly empower the Borough Chairman to act in accordance with the recommendations made inr Mr. Barr ' s letter of June 5th as submitted, seconded by Mr. Arndt. Noted that the School Board and Mr. Schott were in agreement with this plan and that each item will be checkedwith Mr. Schott. The question was called for and the motion passed by unanimous voice vote. C. Penalty & Interest Payments, The Borough Attorney's opinion was read in which it was stated that the penalty interest payment on taxes collected inside the city limits should be returned to the City on a pro-rata basis. I1r. Barr moved that the Assembly rescind. the action taken at the May 15th meeting regarding Penalty & Interest payment and that the Borough establish the policy that the Penalty & Interest : payment :on taxes collected inside the Ci#c1 m returned to the - City - - -on - pro -rata : basis, - secbrided by Mr. Arndt, motion passed by unanimous roll call vote. After short recess, the meeting reconvened at 11:15. XI NEW BUSINESS A. School Hoard Resolution 639 -6 re Surplus Property Distribution. The resolution was read, appointing Mr. Clifford Garner as the School's representative in the matter of surplus property. In this capacity Nr. Garner will attend all the sales to check into the matter of surplus property and then report to the School Board. Ilr. Barr moved for the approval of School Board Resolution 689 -•6, seconded by i4r. Arndt, motion passed by unanimous voice vote. B. School Board Resolution 689 -7 re Loan for School. The resolution was read, requesting the loan from the National Bank of Alaska of $140,415.55 for the period of 60 days. This was set aside until after the reading of the next item. KODIAK ISLAND BOROUGH ASSEMBLY METING - JUNE 5, 1969 5 C. .Emergency Ordinance 69 -11 -EO approving Loan to School. The ordinance was read stating that an emergency existed and that the sum of $140,500.00 was to be borrowed from the National Bank of Alaska for a period of 60 days. Theinter M ould be at the rate of 4 %. Mr. Barr moved for the adoption of Emergency Ordinance 69 -11 -EO seconded by Mt. Naughton, Motion passed by unanimous roll call vote. The School Board Resolution 689 -7. was approved on the passage of Emergency Ordinance 69- 11 - -EO. D. First Reading of Ordinance 69 -10 -0 ratifying Resolution for Loan of I -loney for Fire Truck. This is a housekeeping ordinance as a resolution had been passed when it should have been done by Ordinance. Lir. Naughton moved for approval of Ordinance 69 -10 -0 in the First reading, seconded by Mr. Arndt, motion passed by unanimous roll call vote. E. School Board Resolution for Appropriation of $70,000 - Resolution 689 -5; the resolution was read asking for a supplemental appropriation of $70,000 to cover a deficit incurred due to the enrollment drop and lower funds received because of this. The Borough Chairman noted that the School Board had been requested to cut the 1969-70 Budget in order to cover this deficits this cut •u qt s -�¢ resulc in a lowering of the education quality of the School `� - T o� . s 0 -44..4 Ctaila 838» A member of the audience was of the understanding that the $19,000 for the ,.,:..,6 library was for admininstration and utilities and did not feel that the children of the community would benefit that much in the two extra hours of operation per day of the library. A few other items were questioned by the audience, however it was pointed out that the Borough Assembly could not question the line items and ask that any one item be deleted but could make suggestions in the over all budget and not appropriate the amount requested from local support. Mr. Barr stated that he could not vote to approve the $70,000 unless the school budget were re- opened. It was pointed out that although the School has no contingency fund there is a certain amount added to each line item to cover any added expense. Mr. Barr moved for the approval of School Board Resolution 689-5, seconded by Mr. Arndt. Motion failed by 3 to 1 roll calf vote as follows: Mr. Arndt, NO; Mr Barr, NO; IIr. Naughton , NO and Mr. Bullock YES. F. First reading Ordinance 69 -7 -0 setting Minimum amount for requiring Bids. The Ordinance was read and it was noted that it would prevent the negotiation of work for n fessional type services. There is a standard clause that would exclude services from this and should be added. Also a check should be made with the City to see what minimum amount has been set there and the Borough should agree with that amount. This will be returned after the corrections have been made. G. Resolution 69- -17- -R approving application for PL 815 Funds. These funds are applied for if there is a minimum amount of students living on a Federal Reserve. This Resolution would authorize Mr. Schott to complete the necessary papers for applying for this fund. Tir. Barr moved for the adoptinn of Resolution 69 -17 -R, seconded by Mr. Naughton, motion passed by unanimous roll call vote. H. Ordinance 69-12-0, First Reading on Borough Budget. It was reported that the ASHA grant will probably not be received as a portion of the Comp. Plan had been41one before it should have been. This will reduce the amount of revenues by-48; and with the indicated deficit in the first year's operation of the hospital that could be as high as $240,000 a reserve fund of $75,000 has been established. It was mentioned at this time that the people in Anchorage are working to renegotiate the Alaska Native Service contract with the hospital to meet the rising costs. Mt. Barr moved for the adoption of Ordinance 69 -12 - -0 in the first reading, seconded by Mr. Ardnt. The $5,000 designated for the dog control was questioned and it was pointed out that this is set aside as the Humane Society is presently working on a dog control program, if this is not accepted the money will of course not be spent. The same is true with a few other items, such as Assemblyman delegate and travel from the Villages. Also the Health Center, this has been a City function but might have to be supported by the Borough. If the mental health program does not receive the federal support then the $4,000 allotted to that program will not be expended. It was pointed out to the people in the audience that th- Assessing Department is the main source of revenue and that it does take full time employment to research the deeds., assess property ( it cannot be done in one week or even one month) and type the tax rolls and mail statments. The Borough Chairman listed the percentages that each department receives from the revenues and the budget: Assembly - 1.09%; Legal -- 1.24 %; Capital Improvement (new machines) 2.18% General Government 10.6 %; Cont 4.7 %; Assessment 5.77 %; P &Z - -6.03; Schools - 49.73% and Health and Sanitation 18.86% KODIAK ISLAND BOROUGH ASSEMBLY I ifl TING -- JUNE 5, 1969 6 The question was called for and the motion passed by unanimouu roll call vote. I. Approval of Summer work bids on School Property. These are all items that were budgeted and the school would like to submit inivitations to bid- on the jobs. Mr. Barr moved for the approval of the summer work bids on school property for two items, seconded by Mr. Arndt, motion passed by unanimous roll call vote. J. Tax Adjustments: Mr. Barr roved for approval of Tax Adjustments FP68• - -32; FP68 -33; FP68-36; FP68-37 and FP 68 -38 also P68 -48, seconded by Mt. Naughton, motion passed by unanimous roll call vote. X cHAIRPl11N S REPORT A. Fire Service District Budget: The item for capital expenditures has been removed because there seems to be a possibility that an agreement can be entered into with the City for fire service. The budget will be presented at a later date and if the agreement is not possible a loan will be made to cover the necessary items in the budget. B. Resignation of Mr. Brother from Planning & Zoning. Mr. Brothers resigned his position on the Commission due to being out of town for the summer and recommended that Mr. Dennis Cessna be appointed to replace him. It has been established that four people from inside the city and two from outside have! m'ts on the Commission. Perhaps a qualified builder from outside the city. The Assemmbly concurred in that the Borough Chairman should explored this possibility and report back to the Assembly. It has been proposed that a seventh member, a representative from the Villages, should be added to the Commission and it was decided that the offer should be made to the Villages for the seventh member. XI ASSEMBLY COMMENTS - NONE XII AUDIENCE COMMENTS A. Question was raised if there will be another public hearing on the School Budget and it was noted that there will not be. B. Nr. Brooks questioned if there are unification petitions available for circulation and informed that the Borough Office has such petitions available for anyone interestec XIII ADJOURNMENT A. Meeting adjourned at 1:10 a.m. Ai _LEST : Clerk/) reasurer APPROVED: PERSONAL PROPERTY ADJUSTMENT NO. NAME AMOUNT REASON FP68 -32 FP68 -33 FP68 -37 FP68 -38 "`P68 -48 EIRE DISTRICT ADJUSTMENTS FOR JUNE 5, 1969 Kodiak Superior Disposal, - $130.41 This company is located inside Service the city but was included in the fire district roll, This account should be deleted from the fire district tax roll.' Peters, Kathryn J. Raymond -$ 19.67 This property was filed outside A. the city in the fire district by mistake. It was never located in the fire district. FP68 -36 Fox, Andrew A. Grace L. -$ 16.56 This trailer was taxed twice, once to the Fox's who have sold it, and once to the new owner. This account should be deleted from the fire district roll. Skonberg, Calvin G. Ei Rosalie -$ 3.32 The Skonbergs moved from Kodiak S. in April, 1968, and took their car with them. The fire district bill should be on the value of their trailer, which is still in Kodiak. Bundrant, Charles H. Ei Mary P. -$3.73 The Bundrants moved from Kodiak in 1968 and took their car with them. The fire district bill should be on the value of their trailer alone, which is still in Kodiak. ADJUSTMENTS FOR JUNE 5, 1969 Peters, Raymond A. or Kathryn - $74.48 (0) This property was filed J. +$74.48 (I) as outside the city by mistake. Thenactual location was the small boat harbor. The change has been approved by Roy Goodman. Addition to Minutes of June 5th, 1969 Page 5 - Item E. School Board Resolution for Appropriation of $70,000000 Add: If the budget is accepted as presented tonight, the Mill Rate will be for 7.12, this is without an additional appropriation for the school and reducing it by the 350,000 that Mr. Schott has indicated will be received as a net from the Revenue Sharing. If additional $70,000 appropriation is made and the budget is accepted otherwise, the mill rate would be $.1$