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02/17/1969 RMKODIAK ISLAND BOROUGH SPECIAL JOINT MEETING OF I SSEME3LY AND SCHOOL BOARD February 17, 1969 I CALL TO ORDER The meeting was called to order by Assembly Presiding Officer Bullock at 7:35 p.m. in the Main School Library, Kodiak, Alaska, for the purpose of adopting Joint Resolution 69 -1 -JR authorizing application to State for school construction funds; discussing priority of school construction and instigation of planning for the high schoc II ROLL CALL Present Absent III ITEMS FOR DISCUSSION Sam Best, Borough Chairman Don Bullock, Assembly Presiding Officer Don Arndt, Assemblyman Jim Barr, Assemblyman Mrs. Jo Hajdu, Assemblywoman Mrs. Betty Springhill, Assemblywoman Emil Norton, School Board President Jim Branson, School Board Member Beverly Horn, School Board Member Marian Johnson, School Board Member J. D. Fulp, School Board Member Also present: Ivor Schott, Supt. of Schools; William Gregory, Director of Village Schools; Jim Stansbury, Building Inspector; Ed Crittenden and Ken Cannon, Architects; and one person in the audience A. Resolution 69 - -1 -JR Authorizing Application to the Department of Education for Financial Assistance for Sd 1 Construction. The application and resolution were read. It was agreed that it would be preferable to obtain the entire amount of $276,004 at one time, but Mr. Best stated that it is almost a certainty that each district will receive only a portion of its requested amount each year. Mr. Barr moved for adoption of the resolution, seconded by Mrs. Springhill. The estimated date for advertisement of bids for construction was given as February 1, 1970, with the contract award to be made on March 1, 1970. The estimated construction cost per square foot is about $35.00. Motion carried by unanimous roll call vote by both the Assembly and School Board. B. Priority in Scheduling of School Construction and Instigation of Planning for New High School. A general discussion was held while waiting for Mr. Crittenden and Mr. Cannon to arrive from the airport. The importance of taking the teachers' suggestions into consideration on the planning for the new high school was pointed out. It was also agreed that the building should not be fancy, but rather should be functional. Priority for school construction was discussed. It was agreed that planning should go ahead for the new high school and the Ouzinkie school. Mr. Barr and Mr. Best felt that since the plans were already completed for the East Elementary school addition, that these_pLans should be forwarded to them for re view. However, it was pointed out that students would have to be bussed to the school so that it would be used as a primary school, leaving the Maki School for the middle classes and junior high school. Bussing would be very expensive, and also some of the Main School rooms are designed exclusively for primary grades. Also, Mr. Norton felt that the East Elementary Addition funds should not be used until the economic situation has been studied further. If it turns out that the addition will not be needed, there would be a possibility that with proper approval the funds for the addition could be transferred for use on the new high school. These funds are now earning interest at 5 -% and when the present TCD matures, the interest will be raised to 6 %. It was agreed that line drawings for the new high school should be completed so that the teachers could review them in order to make suggestions. The meeting recessed at 8:40 p.m. and reconvened at 8:55 upon the arrival of Mr. Crittenden and Mr. Cannon. Mr. Crittenden inquired what priority for construction had been decided, and Mr. Best reported that line drawings for the high school and Ouzinkie School were desired now, and that the decision on the East Elenenta ry Addition would be made later. Mr. Crittenden will proceed with the preliminary planning for the high school under the $93,000 SPECIAL JOINT MEETING OF ASSEMBLY AND SCHOOL BOARD 2 grant received from HUD. The work will be accomplished in three phases - -I) a feasibility study based on economic and population projections; II) schematics and III) line drawings. Much material is already available for Phase I, and Mr. Crittenden's firm will assemble this material into a program justification for presentation to the Borough. The main concern in this study will be trying to project the economic outlook. Mr. Barr stated that there are many people who feel that there will be a downswing in the economy, but he personally feels that Kodiak's economy is going through a shaking out phase and that it is still growing. It is important that the school not be overbuilt. Also, people must be convinced that future growth is expected, and the information from the Phase I study will be helpful in this. The capital budget and method of funding will be studied, as well as future operating costs. Mr. Norton pointed out that future expansion should also be taken into consideration. This will be handled in the schematic study in Phase II. The length of time needed for the study was discussed. Phase I could be reduced from 3 months to 2; Phase II from 2 months to 12; and Phase III could be reduced considerably from 3 months if the architects knew that they were going right into the contract documents. Therefore, the planning could be completed in 4 to 5 months, with 6 months required for the final plans. Mr. Barr pointed out that HUD approval was required on each phase of planning before the next phase is begun, and that it takes at least 30 days for each approval. Mr. Crittenden stated that this could be expedited, and also that they would be confident enough of their plans to go ahead on the next phases without obtaining prior approval. Mr. Barr suggested that the Borough write to HUD and explain that we will be on a tight E edule. Mr. Crittenden reiterated that there will be little new that his firm will be able to add to the information already available for Phase I. They will bring the figures up to date and will add details on the proposed curriculum for justification of each space. The most work will be involved in tying in the project with the Borough's projected income. A discussion was then held on the rooms to be inc]uded in the high school. The original total square foot figure of 103,000 has been reduced to 77,000. It was agreed that the homemaking area should not be eliminated, since the only homemaking area in the Vocational School is for commercial sewing. It was pointed out that the Borough's use of the Vocational School would allow modifications to be made in those rooms. Under our agreement with the State we will be able to use the Vocational School as we need it There is a possibility that the 77,000 square foot figure might be reduced when everything has been coordinated in the plans. A two - station music center is planned to accommodate orchestra, band and chorus at separate times. Future construction of an auditorium and swimming pool must be provided for. This will be difficult since thererea is quite small. Providing enough parking space in such a small area will also be difficult. A library which would also serve as a materials center for the academic classrooms is planned, consisting of 3600 sq. ft. Mr. Crittenden suggested that it could be used to store audio visual materials which could be shipped to the villages. Hrs. Springhill objected to this system, since it was difficult to convince teachers to take advantage of it. It was agreed that it would be used only for secondary school material, and not primary. The possibility of an eating space for teachers was discussed. Mrs. Springhill felt that a student commons would be preferable to a teachers cafeteria. Mr. Gregory felt that the Vocational School dining hall is very small, and that perhaps food could be taken from there so that the teachers could eat in faculty lounges. Ths possibility of including a student commons was discussed. The one proposed is 1500 sq. ft. Mr. Crittenden felt that the commons would work out well if its use were planned, rather than being an area where the students might get out of control. It was thought that perhaps it could be used by those students SPECIAL JOINT MEETING OF ASSEMBLY AND SCHOOL BOARD 3 who would behave responsibly in an unsupervised environment. It was agreed that a commons should be further studied in the preliminary planning. The possibility of having desks or files for each teacher in the teachers' room was discussed. Mr. Crittenden also suggested a conference room for the teachers' use. The gym is planned to include 9000 sq. ft., with bleachers for 1000 people, two locker rooms, and one exercise room. It will serve as a student auditorium. However, it was felt that it would be best to improve the stage in the Main School gym than to include a second stage in the new school. Mr. Barr pointed out that a major goal of Phase I of the planning will be to put forth an overall picture of the project and to show on paper the concept of the Vocational School and the new high school as one unit when everything is completed. The Vocational School will provide the vocational areas and 4 classrooms, with the new high school to supply the academic rooms. It was agreed that Mr. Crittenden should go ahead with the Ouzinkie schematic plans. They will of course be less elaborate than the high school, but they should be studied, so that a construction date can be decided upon. Mr. Best felt that it should consist of two classrooms and a multi- purpose room which could later on be converted into a classroom if necessary. It was also felt that the teachers living quarters should be separate structures, and that rent would be charged for them. No rent is being charged for teachers quarters now since they are required to 7e in somewhat primitive quarters. IV ADJOURNMENT - The meeting adjourned at 10:25 p.m. ATTEST: APPROVED: Sally He drix, Clerk /Treasurer G. S. Best, Borough Chairman