02/06/1969 RMi CALL TO ORDER
III mans OF PREVIOUS iOE.'TING
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING - FEBRUARY G ul, 1969
The meeting was called to order by Presiding Officer Don Bullock, at 7:35 P.M. in
the courtroom of the New State Office Building, Kodiak, Alaska
II ROLL CALL
Present Absent
Don Bullock, Presiding Officer Sam Best, Borough Chairman
Jo Hajdu (excused)
Betty Springhill
Don Arndt
Jim Barr (late arrival)
Also Present: Roy Goodman, City Manager; Mr. C. S. Mattock, District Highway Engineer;
Charles Hillbish, Highway Department; Jim Stansbury, Building Inspector, Howard Keiser,
Sanitarian, Sally Hendrix, Clerk; and about five people in the audience.
A. Regular Meeting - January 16th, 1969. One correction was noted: Page four,
Paragraph 2, line 11 from bottom - " The U.S. Public Health Service did install
water and sewer systems in three villages, Port Lions, Old Harbor and Ouzinkie
but the State monitors these systems. These three villages are the only ones in
which the U.S. Public Health Service installed the water and sewer systems.'' Minutes
were approved as corrected.
B. Special Meeting - January 24th, 1969, the minutes were approved as presented.
C. Work Session - Assembly & School Board - January 30th, 1969, the minutes were
approved as presented.
A. Regular Meeting - Planning & Zoning - January 29th, 1969 -
B. School Board - Special fleeting - January 20th, 1969
C. School Board - Regular f_ieeting - January 27th, 1969
D. School Board - Special Meeting -- January 30th, 1969 There were no comments
on these minutes.
AND APPEARANCE REQUESTS
A. I.1r. C. S. Matlock, District Highway Engineer.
B. Letter from Governor Keith Miller re Borough Resolution 68 -43 -R concerning State
Snow Removal. The letter was read stating the Resolution had been received and that
apparently parked cars on the new highway prevented complete snow removal. This
was reported resolved and service should be adequate now.
C. Letter from Mr. Harold Ward re Kodiak Christmas Decorations, setting forth the
amount of money needed from the Borough to assist in the Christmas Decorations.
This matter was tabled until the next Meeting.
D. Letter from Division of Lands, re Time Extension, Harry Ardinger, ADL 31949,
requesting that a time extension of one year to meet the annual payment. Mrs. Hajdu
moved that the State's recommendation of six months be followed and that a time
extension be granted, seconded by Mrs. Springhill. The Motion passed by unanimous
voice vote.
E. Letter from Division of Lands re Time Extension, Donald Conrad, Douglas Putansu
and Charles Powell requesting time extensions to meet the annual payment on
Borough Lands. Liss. Hajdu moved that each of the people in the letter, Conrad,
Putansu and Powell, also be give a six months extension of time fro the date the
payment was due, seconded by Ur's. Springhill. The motion passed by unanimous
voice vote.
F. Letter from Mr. Trowbridge, Division of Lands re Timber Sale SC-160 enclosing a
copy of a contract for timber that Northern Exploration and Equipment Company
has requested to purchase. The Borough Chairman's recommendation was to go ahead
with the contract but not select the land. r!rs. Hajdu moved that a letter be
written indicating that there are no objections to the contract proposed, seconded
by Dirs. Springhill. The motion passed by unanimous voice vote.
I{ODIAK ISLAND BOROUGH
ASSE v1T LY £' STING - FEBRUARY 6th, 1969
Page 2
G. Letter from Ouzinkie Advisory School Board re Borough Boundaries submitting an
opinion of the Advisory School Board and concern for the educations needs of the
Ouzinkie Children and the children of other Island Villages. The Board maintained
that to divorce the Village Schools from the Kodiak Borough Schools at this point
would be to lose any progress that has been made in the past five years and would
virtually amount to a return to segregation. Further in the event of a reduction
of the Borough Boundaries the raw fish tax from outlying areas would be lost
completely to the State, available neither to the Borough nor the Villages. The
receipt of this letter was made a matter of record.
The question was raised as to Lne outcome of the visit here last week of the
Director of the Local Affairs Agency. Mr. Goodman informed the Assembly that
Tyr. John Beard met with City Council and Borough members in regards to the City's
request for information on the feasibility of reducing the size of the Borough
or increasing the size of the City; and to help determine the amount of area that
would be necessary for Borough and City to work with and allow expansion with
some forethought to the future. Mr. Beard left a list of information needed for
further study, most of which was taken directly from the Comprehensive Plan. This
will be reviewed and Mr. Beard will come back to the Borough and City and help
them draw their own conclusions on this matter. Should there be any proposals
of changes in the size of the Borough it would have to go through the Boundary
Commission and changes in the size of the City might have to go through the
Commission. The Local Affairs Agency will be able to obtain information concern-
ing the amount of fish tax dollars: :received from and expended en "fihe "outlying "
areas.
A. Mr. C. S. Matlock, District Highway Engineer, mentioned the fact that the event
of the December snow and subsequent events were due primarily to a misunderstanding
and problems of maintenance but were all taken care of at this time. The State
is in the process of renting additional equipment which will help do a better job
in the future. A policy is in the making, as established with other Cities, that
the State maintain the roadways and the City in general maintain the sidewalks.
Mr. Matlock gave a listing of priority work and the costs as follows!
(1) Hill Bay Erosian Control is scheduled to be done this year. The road
will be realigned, cost $115,000.
(2) Repair of Road to Cape Chiniak is under contract to Fir. Rivers and should
be starting sometime in the Spring. This will consist ,of repair to the
road and replacement of bridges, cost $480,000.
(3) Raising of Anton Larsen Bay Road is under contract and should be started
within about two months. This job will be only raising the road above
high tide level as there is not enough money on hand to extend the road
at this time, $48,000 has been alloted for this job. Extension of the
road could possibly come from the Off - System Funds and these are rated
on the following: Anticipated traffic; is it a school bus route; number
of residences on the road: the fact that the road is used regularly by
the Port Lions people could help in this rating.
(4) Mill BY extension programmed for preliminary engineering and right of way
from downtown on out to connect with project completed on Pillar Creek
sometime this summer. The projected traffic report indicates a four -lane
road will be needed and additional right of way will have to be made
available. Public hearings will be held on this and construction is
programmed fci. 1971 -72. The road length is 1.7 miles and estimated cost
for the right of way is $1,800,000 and construction cost of $1,000,000.
(5) Naval Station road repair scheduled for 1973 -74 for a cost of $800,000.
This would probably connect with the Cape Chiniak repairing program.
(6) Continuation of Mill Bay Road and Nachtweih road out to Monashka -. and
new right of way is planned for 1972 -73 for $400,000 to connect with
road completed last year. The question was raised as to whether or not
the trees blocking the view on Hill Bay Road through Mrs. Nachb'ieih's prdpert
could be cut as there are some dangerous curves. It was noted that the highway
department has only prescriptive right of way there and no trees may be
cut. Perhaps signs could be installed to acquaint people with the
curves there. The question was brought up as to the possible extension
of the hlonashka Highway to Otmeloi Point and it was noted that since a
priority listing must be made the other projects were more needed at this
time.
Mr. Matlock and Mr. Hillbish informed the Assembly that should any problems arise
they should be contacted for help.
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING - FEBRUARY 6th, 1969 Page 3
H. Letter from L1r. Crittenden stating copies of the Agreement with HUD had been
received and they are ready to meet with the School Administration and the
Borough Chairman on proceeding with plans for the New E gh School. This was
tabled pending the return of the Borough Chairman.
VI PUBLIC HEARINGS
A. Second Reading, Public Hearing Ordinance 69- 1- 0pvirg Fire District Budget
The Ordinance was read by tit' and a run-down of the Budget was made for the
benefit of the audience. c'lrs. ktajdu moved for the adoption of Ordinance 69 -1 -0
in the second reading, seconded by Mr. Barr. The meeting was recessed and the
public hearing opened. The question was raised if this total budget will take
care of only four months; noted that some expenses have already been incurred and
the time will be more like six months. There was a question as to who would have
the responsibility of hiring the equipment supervisor and what wage scale was to
be used It was also pointed out that according to the Mutual Aid Assistance
Agreement the hiring was to be agreed upon be the City Manager and the Borough
Chairman. It was brought out at this time that applications have been received
and reviewed by the Volunteer Fire Protection Advisory Board for recommendation
to the Assembly. The public hearing was closed and the Assembly meeting reconvened.
The question was called for and the motion passed by a unanimous roll call vote.
Mrs. Hajdu moved that it be a matter of record that the Borough Aseembly is desirous
of having the employee be an employee of the City of Kodiak with a recommendation
for hiring to be made by the Borough Assembly to the Borough Chairman, seconded
by '7r. Barr. The motion passed by a unanimous voice vote.
B. Second Reading, Public Hearing Ordinance 69..2 -0 Establishing a Central Treasury
The Ordinance was read by title only. Mr. Barr moved for the adoption of
Ordinance 69 -2 -0 in the second reading, seconded by Mrs. Hajdu. The meeting was
recessed and the public hearing opened. This was a recommendation of the School
Board from several years ago and i!r. Schott has indicated his approval. Mr. Jackson
asked if this would save money and it was noted that although this is not the
prime reason for establishing a central Treasury it could well do this and the
money could be put in Tire Certificate Deposit Savings to draw interest. Mrs.
Springhill asked if this would require an increase in the number of employees
and was informed that this would not be necessary. The public hearing was closed
and the meeting reconvened. The question was called for and the motion passed
by a unanimous roll call vote.
VII PLANNING & ZONING ITEMS
A. Appeal of P &Z Decision on Exception Request, J. J. Holman (Case 212 -A) The report
from Planning & Zoning Commission of January 30th was read stating the reasons
the request had been denied. The Commission did not feel that a junkyard would
benefit the area involved; it was not deemed necessary or desirable to the public
convenience or welfare and was not in harmony with the various elements or
objectives of th' rnmproioniva Plan. The case was reviewed at which time back-
up information was read. Mr. Holman was present and informed the Assembly, acting
as an Appeal Board, that he did not intend to bring in any more automobiles, but
must have a place to repair for sale the ones that were presently on his property.
He further stated that he had too much invested to just cart these off to the
dumps. Mr. Holman felt that he had been discriminated against and for this reason
did not apply for a building permit in the first place as he believed it would
be denied. This was the reason that he built the structure without a permit.
Mrs. Hajdu moved that the appeal be denied and that the recommendation tf the
Planning & Zoning Commission be followed, seconded by Mr. Barr. The question was
called for and voting was as followsg Mr. Arndt ° NO; Mr. Farr - YES; Mrs. Hajdu
YES; Mrs. Springhill - NO; Mr. Bullock - YES. The appeal was denied by 3 to 2 Vote.
B. Resolution 69 -4 -R Approving Final Plat, Russian Creek Alaska Subd., State (ease
198 -B) The Resolution read by title only and The plats were exaniher and Borough
Engineer's recommendations were reviewed and discussed. Mrs. Hajdu moved for the
adoption of Resolution 69-4 -R approving the Final Plats of Russian Creek Alaska
Subd., State, seconded by Mr. Barr. The motion passed by unanimous roll call vote.
C. Resolution 69-5-R Approving Final Plat, Bell's Flats Subd., State (Case 196 -A).
The resolution was read by title only and the plats were studied. It was noted
that the Highway Department is requesting additional right of way and this may
delay the recording. The Department of Highways maintains that the right of way
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING - FEBRUARY 6th, 1969 Page 4
is 200 feet rather than the 100 feet viven in the plat. If the Highway Department
can produce the papers on this then the right of may will be given to them.
Nlr. Arndt moved for the adoption of Resolution 69.5 -R approving the Final Plats
of Bell's Flats Subd., subject to the Mate's resolving the right of way along
Tract A, seconded by Mrs. Hajdu. The question was called for and the motion
passed by unanimous roll call vote with Mr. Barr abstaining.
VIII OLD BUSINESS
A. Court Decision re T. T. Jackson's Application for Certificate of Public Convenience,
stating that Mr. Jackson's ap, ication had been refused due to failure to return
requested information. Ar. Jackson was asked if he had any intention of furthering
these plans and he replied that he had none at this time.
B. Ordinance 69 -4-0 First Reading, Establishing Minimum Penalty and Iidterest Payment
cn Late Personal Property Filings. The Ordinance was read stating that such
penalty and interest amounts to ONE DOLLAR or less will be waived. Mrs. Springhill
moved for the adoption of Ordinance 69 -4 -0 in the first reading, seconded by
Mrs. Hajdu. After discussion it was decided that instead of waiving the amount
a minimum penalty should be established. The question was called for and the
motion passed by unanimous roll call vote with the recommendation that the
Ordinance be returned to the Attorney for rewording.
C. Change of Population Figure as presented to the Municipal League. It was noted
that the population figure given to the Municipal League for establishing dues
was taken from the Economic Base and Population Study and included 1693 Military
Personnel in uniform which should have been eliminated, leaving a total of 7087.
P1rs. Hajdu moved that a letter be addressed to the Municipal League giving the
corrected population figure, seconded by Mrs. Springhill. The motion passed by
unanimous roll call vote.
D. Consideration of Building Requirements, Miller Point 1st Addition and 2nd Addition;
Kadiak, 1st Addition. The minutes from the January 16th meeting were read. This
item was tabled at the last meeting to give the Assembly time to consider the
requirements. After some study the members felt that the restriction should be
withdrawn from these areas. Mrs. Hajdu moved that a new resolution be drawn up!
and sent to the State Division of Lands stating that the Borough is in favor of
removing restrictions for building on Miller Point, 1st and 2nd Addition and
Kadiak 1st Addn., seconded by Mrs. Springhill. The motion passed by unanimous
voice vote.
E. Copy of Mr. Madsen's letter to Mr. Cole's lawyer Mr. Clouse was read stating that
the Borough Assembly rejected the compromise settlement of $1,000.00. No r
was taken on this matter.
F. Letter from Olsen & Sands Architects re Kodiak Hospital Staff Residence was read
stating that acknowledgment of acceptability of contract for architectural work
has not been received. The letter further requested additional compensation for
any major revisions or redo of the drawings submitted. A merry from Mr. Sands
was also read setting forth a possible way of cutting the price of the Staff
Residence. This cut would consist of approximately $3,000 which still would not
bring the cost within the amount as set up by the Assembly. Mr. Barr moved that
the Borough Chairman direct a letter to the Architect stating that the Assembly
rejected his approach to the hospital quarters and that the Assembly finds the
current proposal totally unacceptable and that as previously requested we wish
the building designed as a complete conventional frame structure which should
bring the total cost to less than $60,000, seconded by Mrs. Springhill. The
motion was passed by unanimous voice vote.
G. Consideration of Legal Action, Subdivision 3218, Tract B, Marinkovich (Case 185• -A)
The background on this was discussed in that the Assembly's approval was given
for the Subdivision with the provision that a new plat be drawn up. This has
been pending for over a year and no plat has been presented. Mr. Barr moved
that Mr. Marinkovich be notified by certified mail, return receipt reauested,
addressee only, of the Assembly action and that unless a plat is received within
sixty (60) days that the Staff be authorized to take the necessary legal action
seconded by Mrs. Springhill. The question was called for and the motion passed
by unanimous voice vote.
s
9
2 7
IX NEW BUSINESS
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING - FEBRUARY 6th, 1969 Page 5
A. Ratification of Action Taken re Support of Booth for Alaska Trade Fair. Mr. Barr
moved that the Assembly ratify the action taken at the S Special Meeting, January 24th,
1969, seconded by Mrs. Springhill. The action was to allocate $3,000 for the Booth
and this was to be placed in the Budget as a line item unaer "Administration
the motion was passed by unanimous roll call vote.
B. Ratification of Action Taken re School Board's Application for State Capital
Improvement Funds. Mrs. Spri hill moved for ratification of action taken as
reviewed in the minutes of the Work Session on January 30th, 1969, seconded by
Mr. Barr. The uuestion was called for and the motion passed by unanimous rc''
call vote.
C. Resolution 69 -E6 -R and Resolution 69 -7 -R Ratifying Fire District and 'ater.District
Election Results. e Peso ution was read and a questio'� n was raised on tie
wording. It was agreed that this should be returned to the Borough Chairman
to find a lawyer to draw up these resolutions. The lawyer should review the
words "delegating powers ".
D. Discussion and Recommendations re Ordinance Amending Code to Include USE Variance.
Mr. Barr stated that this would just be another type of spot zoning. In discussion
of this the point was brought out that many people do not want their
area rezoned but have no objection to an exception or variance being given.
It was further pointed out that there must be some leeway in the building
max and what is needed is an Appeal Board to interpret the various
ways the Building Code can be read. Mts. Hajdu moved that the Borough Chairman
be requested to appoint an Appeal Board of people knowledgeable in the Builcinig
Trade to act as an appeal board for the building code withtie approval of the
Ass - ly, seconded by Mrs. Springhill. This board T could determine and approve
alternate methods of construction and interpretation of the Code. The motion
passed by unanimous voice vote. The Assembly desired that the amending of the
Ordinance be returned to P &Z for their recommendation.
E. Resolution 69 -3 -R Setting Delinquent Tax Date for Second Half of Taxes Due
In 1969. Mr. Barr moved for adoption of Resolution 69 -3 -R setting the Due
Date as October 15th and delinquent after November 15, seconded by Mrs. Hajdu
The motion passed by unanimous roll call vote.
F. Approval of Tax Adjustments P68 -36; P68 - 37; P68 - 38; P68-34, P68 -39; P68 -40. The
adjustment lists were checked and the Assembly agreed that later reports should
show whether or not this adjustment is a decrease or an increase. Mrs. Springhill
moved for approval of Tax Adjustment P68 -36; P68 -37; P68 - 38; P68
and P68 -40, seconded by Mrs. Hajdu. The motion passed by unanimous voice vote
G. Approval of Expenditure Vouchers for January, 1969. The record is to show that
the Vouchers were submitted and this is to be tabled until the next meeting.
It is further noted that the Assembly requested the report in advance of the
meeting if possible. A question was raised as to the Travel Fund and it was
thought that some travel expenses were taken from the General Fund and transferred
to the Fire District that should have stayed in the General Fund.
X CHAIRMAN'S REPORT - NONE
XI ASSEMBLY COM 'S - NONE
XII AUDIENCE Cat 1ENTS - NONE
XIII ADJOURN! IR r
The meeting was adjourned at 10:50 P.M.
ATTEST: APPROVED:
ally B.[Hendrix, Clerk/Treasurer
Bullock, Presiding Officer
Adjustment No. Name Amount Reason
P68 -36
P68.,37
P68 -38
ADJUSTMENTS TO BE APPROVED BY ASSEMBLY ON FEBRUARY 6, 1969
Roy Furfiord $22.74 1965 trailer was
evaluated as a
newer trailer.
R & S Co. $6.27 Property located
outside city; was
marked as inside.
Kenneth W. Klockenbrink $17.95 PENALTY. Form was
filed on time but
erroneously put in
supplemental.
Adjustment fran 1/16 -69
P68 -34 Kodiak Star Apartments $2.49 This is the penalty
not the tax: Valuation
was changed from $11,170
to $8,000, but was
not changed on the roll.
P68 -39 Duncan U. and Edna R.
Fields $10.98 Property located
inside city, was
marked as outside.
Has paid penalty of
$1.10.
P68 -40 Dennis L. and Charlotte
A. Young $47.43
This was included on
another form in the
original roll. Includes
penalty.