10/17/1968 RM0 4 2
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING - October 17, 1968
I CALL TO ORDER
- II ROLL CALL
The meeting was called to order at 8040 p.m. by Presiding Officer Jo Hajdu in the
Courtroom of the New State Building, Kodiak, Alaska.
Present Absent
Sam Best, Borough Chairman Don Arndt
.ors. Jo Hajdu, Presiding Officer ; s`rs. Betty Springhill
Jim Barr
Don Bullock
Also present: Jim Stansbury, Building Inspector; Howard Keiser, Sanitarian;
Bob Summers, Assistant City Engineer, Bob Childs, Hospital
Board Chairman, John Welch, P &Z Commissioner, Sally iiendrix,
Clerk/'Treasurer; Fire Chief Holliday; Volunteer Firemen
Jerry Jones, Ernie Mills, Glen Neel and Fred Watson; and
CANVASS OF GENERAL ELECTION approx. 25 people in the audience.
Mr. Eu71c4' k moved, seconded by Mr. Darr, to accept the election results as presented.
Motion carried by unanimous roll call vote. e Hajdu was then sworn in as
Assemblywoman by the Clerk.
It was agreed that the position of Presiding Officer should be alternated as is
done in other boroughs. Er. Bullock nominated Mrs. Springhill. Mrs. Hajdu
nominated iir. Bullock. Jr. Barr moved that the nominations be closed. A secret
ballot was cast and Ier. Bullock was elected the new Presiding Officer.
Nominations were opened for Deputy Presiding Officer. : 'r . Barr nominated 7'-irs . Hajdu.
.
Mrs. . Ilajdu nominated i Ir. Barr. ' ; r . Darr moved that nominations be closed. A
secret ballot was cast and .iir. Darr was elected Deputy Presiding Officer.
111 M INTJP`ES OF PREVIOUS idEETINGS
A. Regular :Meeting - 9/19/68. Mir. Barr stated that under Par. V -B, he had stated
that he would ask to be omitted from the final ordinance authorizing the fire
protection service area, and not the emergency ordinance. Ors. Hajdu stated
that the minutes so reflected. irs. Hajdu moved for ap ?roval of the minutes
as presented, seconded by Mr. Barr, and carried by unanimous voice vote.
B. Regular Meeting - 10/3/68. Mr. Lest corrected Par. VII -A on page 2 to read
e r. Best read the minutes of September 19" instead of "October 19." 71r. Best
also pointed out that under Par. IX--G, the foreclosure years reoormnenddd by the
Assessor were listed as 1965, 1966, and 1967, whereas the Assessor's actual
recommendation had been for 1966, 1967, and 1963. Also, the adjournment hour
should have been listed as 12;40 a.m. instead of 12:40 p.m. Mr. Darr roved,
seconded b firs. Hajdu, that the minutes be an proved as corrected. There were
no objections and it was so- ordered.
IV OM ER mniu ES
A. School Board
1. Special Meeting - 10/5/68
2. Regular ieeting - 10/15/68
There were no comments.
L. Planning & Zoning Commission - 10/9/68. There were no comments.
C. Hospital Board - 10/14/68. There were no comments.
V CORRESPCNDEN E AHD APPEARNAKE REQUESTS
A. Jaycees Proposed Lease of Land on Chiniak Road - Recommendations from P &Z and
Recreation Advisory Cc m ittee . The recommendations that the Jaycees be given
the requested lease were reviewed. It was pointed out that a formal lease could
not be given without a survey, but that the Jaycees could be given the right of
entry to this area as the VFW were in the Iionashka Bay area, with the under -
standing that the area will remain open to the public. Hrs. Hajdu roved,
seconded by Mir. Barr, that the Jaycees be given the right of entry as requested
pending completion of a formal survey and submission of the proper documents
for a later lease similar to the one presently in existence for the Boy Scouts.
The Boy Scout lease permits similar organizations to use their area, and it was
suggested that this be the case in the Jaycees area. +r. Rest estimated that
1 n 14 2 1
ASSFI IBLY I EETIi:G October 17, 1966 2
it would take from 6 months to one year to accomplish a formal lease. firms.
Hajdu asked if there was any risk in the Jaycees being able to formally
lease this land. er. Best stated that there is very little risk, since the
Borough does have T.A. lit. Bullock stated that the Golf Association had also
been interested in this area for a golf course, but that the previous Chairman
had told them the land was not available for lease. He thought that perhaps a
driving range could Be worked out for the area. Motion carried by unanimous
voice vote.
Letter from Ivor Schott re School I :oard Oaths of Office and Report of Elections.
The letter, listing the School Board members, their terms of office, and
transmitting their oaths of office, was read for information only.
VI PUBLIC HEARINGS
A. Ordinance 68 -21 -0 Revising 1366 -69 School Budget. The ordinance was read by
title. Jr. Barr moved, seconded by Mrs. Uajdu, for its adoption in the second
reading�. The meeting was recessed and hearing opened. There were no comments,
the hearing was closed and meeting reconvened. lotion carried by unanimous
roll call vote.
B. Ordinance 68 -22• -0 Authorizing Purchase of Lands for I Street Playground. The
ordinance was read. A typing error was noted in the fifth line - -the word
is 'approved." Jr. Barr moved for adoption of the ordinance in the second
reading, seconded Ly hrs. hajdu. sirs. Hajdu stated that if the ordinance did
not pass, she Mould have a possible financial interest, but since there would
be no quorum without her vote, she would not disqualify herself. The meeting
was recessed and the public hating opened. The question was raised as to
whether the playground was to be used in connection with the school. It was
explained that the area would be used as an athletic field containing a ball
diamond, football field, track, etc. :fir. Bullock stated that the Borough had
been placed in an embarrassing position by jumping the gun on the purchase of
these lots, and he hoped this would not happen again. The hearing was closed
and the meeting reconvened. ilotion carried by unanimous roll call vote.
VII PLANNING & ZCNIiXG 'VMS
S
A. Presentation of Proposed Vacation and Replat of Entire Urban Renewal Project.
A letter from 2SHA outlining the suggested procedure for accomplishing this
was read. The letter suggested that actual survey not be required until the
lots are sold. This procedure would allow some title transfers which are now
being held up because certain blocks have not been platted and recorded. It
would then also allw these lots to again be placed on the tax roll. 77r. Best
felt that this was pore important than living up to the letter of the law as
far as stating the lots was concerned. =3r. Barr stated that he had a reverse
financial interest in the matter, since he is paid by the plat and this will
cut down the total number of plats. After further discussion, Ins. Haidu
moved for adoption of the procedures as outlined in the letter under discussion.
;lotion seconded by fir. Barr and carried by unanimous voice vote.
VIII D. Review of Audit. Hr. George Hedia, Auditor, answered various questions concerning
the audit. !.sir. iiedla pointed out that the Borough should have a complete record
of its general fixed assets, including a listing of all school lands with their
valuations; all school buildings and their values, and an inventory of equipment
in the borough Office, giving their values at the time of acquisition and their
source. Ar. Barr asked that lir. . riedla write a letter to the Borough giving a*
complete outline of all items which should be included. i firs . Hajdu pointed out
that the Borough's liabilities were not accrued at the end of the last fiscal
year. `i'nis was also true, in part, of the School Board. Also, the School
Board's unexpended fund balance ended up $13,000 less than their projected
figure, and so expenditures will ::lave to he cut in this amount. The question
was raised as to whether a better estimate of PL 874 funds could Le obtained
in the future, but 1r. Hedia stated that they had used the best information
available at the time. An objection was also raised at having a profit in the
school lunch program?. It was felt that any profits should go back into the
program, instead of cutting the quality of the lunches. After further discussion,
Barr moved to accept the audit report as presented, seconded 1 firs. Ilajdu,
and carried by unanimous roll call vote. The 21ssenbly also requested that a
tape berm on accounts payable and presented to thee~ with each monthly report.
VII C. Recommendation from P &Z for Rezoning of Lot 2A, USS 3098, from Unclassified to
Business, and Lot 1, USS 3098, from Unclassified to Public Use - Felton and
Tenny and P &Z - Case 207 -A. The recommendation was reap. :'rs. ' ajdu asked
why lIr..:orton, who owns a part of Lot 2, did not wish his portion of the lot
to be rezoned to business, since le is advertising his lot for sale as a
business lot. It was explained that he had already been contacted by lr. Tenny
and lie did not -wish to join in the petition for rezoning. Hr. Barr .moved,
4 2 0
ASSL'TBLY FELTING October 17, 1968 3
VIII OLD BUSINES,
seconded by sirs. rajdu, that the eorough Chairman be authorized to have an
ordinance drawn to accomplish the recommendations of P &7. :lotion carried by
unanimous voice vote.
A.. First _Rearing of Ordinance ;B.- 23°•0 Creating Fire Protection Service Area
Outside City Limits. The area to be included eras studied on the map. This
is the area that it ui.11 be physically possible to serve. The ordinance '
read. Jir . Darr moved, seconded by i rs . I:aj du, that Section 4 of the ordinance
be amended to read that collection of the assessments therefore be Eased on
the assessed valuation of the property lying eittan the fire protection district,
both real and personal. : lotion carried Ly unanimous voice vote. - 1 . s. i du
moved for adoption of the ordinance as amended ed in the first reading, seconded
by Zr. Barr. iir. Lest stated that he had asked the i;odiak Volunteer Fire
Department for recommendations in setting up the Fire Protecticn Service Area.
An Advisory Group, consisting of Jerry Jones, Ernie !ills, Glen Neel and. Fred
Matson yore present to outline their reooremendations . They recommended that
the Borough agree to purchase, house and maintain an efficient fire fighting
apparatus. They suggested that the volunteer firer:Len outside the City be
trained by the .r :odiak Volunteer Fire Depart:hent, and that there be only one
group with only one Fire Chief. The Service Area could have one paid man h :tho
could act as engineer and operator, and uko =.-could maintain the apparatus and
be on call 24 hours. Le :culc; be the first individual trained to operate the
truck and to sum up fires. Be would later le an officer of the Kodiak Fire
Department. This method could he about half as expensive as leasing fire
protection from the City of i :odiak . A mutual aid agreement between the City
and the Service Area was also recommended. Under this agreement, the City and
the Service Area would help each other if necessary. This would also help
lcwer insurance rates, since it would give extra trucks to the Service Area,
and an extra truck to the City. Cities are rated only every 8 to 10 years for
fire insurance, and i odiac is due to the rated next year. The mutual aid agree-
ment should help Kodiak to obtain a better rating. It War) point7ed out that the
American LaFrance Company in lashington has a demonstrator truck available for
$33,000, plus shipping costs. Hose would at an additional $1875. Offers
have been received from Felton and Teeny, Arndt :wilding Supply, the 'Beach-
combers and ; and :'elborn for housing for the truck. Fire Chief holliday
stated that ne was not acting in the interest of the Borough or the City in
offering recommendations, but ' has merely acting in an advisory capacity to the
Borough. The Fire lief artn nt Advisory Group offered to draw up a forxual guide-
line for the ecnxxigh to present to the City concerning the setting up of the
Service Area, since the City had nester asked the Fire Department for recommenda-
tions, It was also pointed out teat the c.ervice Area needs volunteers to serve
as firemen. The question was called, and notion carried by unanimous roll call
vete tor adoption of the ordinance in the first reading. airs. Hajdu then roved,
seconded by .dr. Larr, that the borough would eelcome and encourage the proposal
of the Volunteer Fire Department as to an eouitable method of enterirrr, into a
rcutua assistance agreement with the City, as well as any other suggestions
that might be helpful. Motion carried by unanimous voice vote. It was felt
that the Borough could finance the purchase of the available fire truck, and it
was felt that the purchase should be rade, since another truck right not 'e
available for a long period of tine. hr. . Barr moved, seconded by I rs , Lajdu,
that the Borough Chairman be e powered to tai:e all legal action necessary to
commit this fire truck to the Kodiak Island norough. Fire Chief Iiolliday said
that a letter of intent to purchase should be written to Anerican LaFrance so
that they mould hold the truck for the Eorough, and that before the truck is
accepted, it should be taken to the Seattle Fire Department and put through the
necessary tests for Pacific Undezwriters approval. The letter of intent should
include this. hr. i.arr also suggested looking into the purchase of a small rig
for brush fires. ` otion carried ey unanimous voice vote.
B. Approval of Changes in hospital Lease Agreement. Tiao minor changes in the
Lease Agreement were revie ed. The agreement Was changed to read 'Lessee agrees
to submit a yearly financial statement of operations or audit to Lessor' and
Lessee agrees to apply profits in any year, if earned that year, first toward
any previous year's deficits before otherwise expending them.' The Hospital
Board had already approved these changes. - :irs . hiajdu roved, seconded by j
Barr, that the changes as requested by the Grey Nuns and the hospital Board
be included in the Lease Agreement. Totion carried LT unanimous roll call vote.
C. Akhiok School Buildings. The suilding Inspector's report of deficiencies in
the buildings was read. dr. Lest stated that he would get in touch with Fr.
Schott and have him prepare a camdlete change order which would correct the
deficiencies in the buildings. ; rs. I°ajdu asked to see the architect's contract
and all other documents involved, and reouested that no payments be made to
the architects or to northland Carts until all the corrections have been made.
1 1 2 1
ASSEMBLY ZEZEU3 - October 17, 1968
4
Mr. Stansbury stated that a representative of Northland Carps had been sent to
Akhiok, and he inflamed Ir. Stansbury that Northland Camps does not distribute
plans for their buildings for fear their unique construction methods will be
copied by another company.
IX NEW BUSINESS
A. Resolution 68-34-R Ratifying October 1 Bond Election. The resolution was read.
Mr. Barr moved for its adoption, seconded by Frs. Hajdu, and carried by
unanimous roll call vote as follows : i it . Bullock -- Yes; I it . Barr Yes; Mrs.
.
Hajdu -• Yes.
B. Approval of Hospital Equipment List. Rev. Childs reported that the total cost
of the equipment still comes within the funds appropriated for it in the budget.
!rs.
Hajdu moved for approval of the hospital equipment list as submitted,
seconded by 1t. Barr. nrs. Hajdu amended her motion to include the substitution
of the piece of equipment as described in the last Hospital Board minutes. TIr.
Barr concurred.•iotion carried by unanimous roll call vote.
C. Approval of Tax Adjustments P68 -10 and P68 -11. These two pieces of real property
were erroneously included on the personal property roll and should be removed
from it. Mrs. Hajdu moved for approval of these tax adjustments, seconded b�
Ir. Barr, and carried by unanimous roll call vote.
X CHAIRMAN'S REPORT
A. Jackson Trailer Court.
to Mr. Faussett of Darr
rents for Mr. Jackson's
Barr stated that it may
approval for his entire
line.
Letters from lir. Britt of the State Health Department,
& Associates, and to Jr. Jackson, outlining the require -
new serer line, were read for information only. Mr.
turn out that Ir. Jekkson will have to obtain State
trailer court before they will approve the new sewer
B. Native Claims on Land Sales in Bells Flats. !r. Vest reviewed the Assembly's
agreement to proceed with preparation for the sales in Bells Flats up through .
appraisal, and then to hold up on the sales until the Native Claims were settled.
He said that since a settlement appgars to be a long way off, he had met with.
the local Native Association to see if an agreement could be reached locally
on the Bells Flats sale. They suggested that 200 of the land be held back
subject to their claims. Our attorney sees no objection to this arrangement.
After some discussion, tir. Barr moved, seconded by Iss. Hajdu, that the Borough
Chairman be empowered to pursue this matter and bring back to the Assembl a
recommended agreement with the Native Association with regard to holding
20% of the Bells Flats lots. Notion carried by unanimous voice vote.
XI ASSEMBLY Cal/ZITS
A. Mrs. Hajdu re Appeal Board for Building Code Problems. 1rs. Hajdu stated that
the Uniform Building Code provides for an Appeal Board which consists of members
of the community who are cognizant in the building field. The Building Inspector
would be Secretary of the Board. She urged that such a Board be set up in order
to get the Assembly out of the appeal business. Hr. Bullock stated that the
Assembly would still have to make the decisions in the end. firs. Hajdu stated
that at least the Assembly Fuld then have something to work with. Mr. Welch
stated that he hdd suggested such a Loard some time ago, and he felt that it
would make the Building Inspector's jcb much easier. Nr. Barr feared that the
problem of conflict of interest would arise, since people would be ruling on
work that they are involved in. After further discussion, the Assembly concurred
in having Mr. Best work with the Building Inspector to see if such a Board could
be worked out.
B. Mr. Bullock re Assessing. Mr. Bullock stated that Nxs. Springhill had asked him
to inquire as to the Assessing Clerk's salary, and if the assessing work had !
been contracted out. Mr. Best stated that he had selected Fischer and Associates
to do the assessing work. He said that he had been very favorably impressed
by this firm, and that they had offered the best price. He stated that the
Assessing Clerk's salary is $6300 /year, as bulgated, and the Assescor's salary
is $800 /month.
XII AUDIENCE CO TENES
A. Mr. Ausman re Trailer Leanto. Mr. Ausman stated that he had almost completed
a 6' x 8' front porch on his trailer in the Naughton's 'Trailer Court, and asked
that a permit be issued him for this leanto. He felt that a 5' x 5' leanto,
which is the size limit required by the Trailer Park Ordinance, is not large
enough to allow furniture to be moved in and out. rir. Kest pointed out that in
AT1 ST,
r 1 1
ASSIMLY II'Tfl - October 17, 1968
revising the Trailer Park Ordinance, there had been considerable argument on
the subject of leantos. nrs. Hajdu and Mr. Barr suggested that the Borough
stand on leantos be modified, and that the Building Code be used as a basis
for producing standards for safe leantos. Mr. Stansbury asked what about
foundation requirements, and vir. Barr suggested that the leantos meet all of
the Code requirements except those for foundations. 'irs. Hajdu suggested that
each request be brought to the Borough separately until the Ordinance is revised.
Mr. Barr suggested that iir. Ausman be given a permit to finish his leanto to
protect it from the weather and to protect his investment, but that he be warned
that when the trailer park ordinance is revised, if it does not permit leantoo
of this size, he will have to remove the leanto or comply with the ordinance.
Mrs. Hajdu moved, seconded by Pir. Barr, that i ir. Ausman be issued a na ry
permit to complete the basic construction of the 6' x 8' entrance way to his
trailer and that this be considered an excertion until the ordinance is revised.
Motion carried by unanimous voice vote.
XIII ALUOURtIT -- The meeting was adjourned at 12A0
i40 a.m.
APPROVED
5
Sally Hendtix, Clerk/Treasurer ` S. Best, Boro ugh Chairman
VII B. Resolution 68 A oving Vacation and Replat of New Kodiak Subdivision,
Bik Lots 7 -22 - ASNA (Case 84-B). The resolution vas read. Mrs. Hajdu
move for its adoption, seconded by Mr. Barr. The plat vas studied. Mr.
Barr stated that he had a financial interest in the plat, but that if there
Were no objections, he mould vote in order to wake a quorum. Motion carried
by unanimous roll call vote.
n 4 2
P68 - Layton, Mrs. Ruth E.
ADJUSTMENTS FOR THE ASSEMBLY MEETING OF 10/17/68
P68 - Muller, Fred -9.
Page 1 of 1
October 17, 1968
-3.98 Village Gospel Chapel was
declared on Personal Property
Assessment Return and taxed
in error. The chapel should
be removed from personal roll
and is exempt from tax on real
property roll.
House was declared on Personal
Property Assessment Return as
house trailer. The valuation
of the house should be subtracted
from the total valuation of the
personal property. Tax should
be $23.52 instead of $32.93.