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10/03/1968 RMKODIAK Ink ip 1 O OU9Hfl ASSEZ LY kEING - October 3, 9618 I CALL TO ORDER II ROLL CALL The meeting was called to order at 7:40 p.m. by Presiding Officer Jo Hajdu in the Courtroom of the New State Office Building, Kodiak, Alaska. Present Sam hest, Eorough Chairman t1rs. Jo hajdu, Presiding Officer Don Arndt Jim Barr Don Bullock Mrs. Betty Springhill Also present: Mr. Waller, Planning & Zoning Chairman; Jim Stansbury, Building Inspector; Bob Childs, Chairman, Hospital Board; Bob Smilers, Assistant City Engineer; Jan It tzker, Assessor; and approx. 7 people in the audience III MINUTES OF PREVIOUS MEETING A. Regular Meeting - 9 -19 -68 not yet completed. OTERM ES A. Planning & Zoning - 9-25-68 no cannent B. School Board -- 9-23-68 no comment COMMUNICATIONS AND CORRESPONDENCE DETICE Absent None A. Mr. Don Morris -USGS re Progress to Date on Water Study. Mr, Morris stated that during the last 10 to 15 days his workmen had put in 24 holes ranging fran less to 10 feet to over 50 feet in the SaloniCreek to the Buskin 'Aver Valley area. It was found in Sergeant Creek, Russian River, Buskin River and Devil's Creek that the material was very course and good. In Swampy Arces the material was found to be very fine and not good for water development. Mr. Eorris had water samples taken of each place and are having them examined in the laboratory. There are three tributaries running into Pillar Creek and a gauging station is proposed on the middle one. Turtle Creek is also considered to be a very good place for a gauging station. tar. Darr suggested that a rainful gauging station be made to correlate with the stream. gauging station. Mr. Barr moved, seconded by ;dr. Bullock, that the £orough Chairman be authorized to make such contacts with the weather bureau as might be necessary to coordinate a rainful gauging station with the stream gauging station. Motion carried by unanimous voice vote. B. Mr. Willard C. Rhoades re School Electrical Contract at Old Harbor. 74 r. Rhoades stated that the purpose of his company was to provide electrical service for all of the areas in Alaska that do not have central electric service. Mr. Rhoades also briefly reviewed the rates. He stated that the cooperative rates would be the same as they are here in Kodiak. The average electric bill, he went on to say, would run approximately $20.00 a month after five years. Also that it would be considerably higher at first, but the 'rate would go down as the company expanded. Mr. Rhoades stated that he has arranged to lease the Bureau of Indian Affairs School Building. Tars. Hajdu stated that this contract must first be reviewed by the Borough Attorney before the Asserbly could approve it. fir. Rhoades stated that time was very irportant and his company oust complete construction before October 17 or the people would not have electric lights or food this winter. rs. Springhill moved, seconded by Ir. irndt, for approval of the lease contract as reccumended by the Kodiak Island Borough School Board pending review of our attorney and with no objections which would require a meeting to have it mailed to Mr. Rhoades iirm diately. Mr. Rhoades stated that a man fran his company was coming through here tomorrow and if the contract was approved to give it to him. He also stated that there were several other details to be worked out with the school,but that they could be taken care of by letter. Also the modification of the water system will be taken care of by his workers. After further dis- cussion the motion carried by unanimous roll call vote. C. Jaycees Pcoposed Lease of Land on Chiniak Road for 5 Years. The Jaycees' letter of request was read. This area was the site of the race track and the old dairy Tor. Bullock mentioned that this is also the site of the proposed golf course. Hr. Best stated that this land is presently TA'd to the Borough from the State. Also mentioned was the fact that the Jaycees are a non -profit organization with the money raised benefiting the city of Kodiak. Mrs. Springhill felt that it was not wise to tie up the land for one rodeo a year. lir. Best stated that the land could be used for several other things during the year like the Boy Scout 1 ASSEMBLY i L TIi :G October 3, 1968 2 lease provides that the 1 be available for other organizations use also. ..r. Bullock moved, seconded by rs. Sp inghill, that the matter of the proper use of the area be referred to the Recreation Advisory Committee. Attion carried bar unatiirmus voice vote. D. Lir. Lenhart Grothe Request for Additional Extension of 90 Days on Land Sale Contract. lir. Grothe's letter of request was read. It was stated that iTr. Grothe had not com- plied with his first extension request. : ins. Springhill roved, seconded by Mr. Bullock, to grant the additional 90 day extension. ?'-notion carried by unanimous roll call vote. E. Request from Kodiak BE.)1e Chapel for Lease of Land on Narrow Strait. The Kodiak Bible Chanel's letter was read. Mr. Phillips was present to represent the Bible Chapel. " Ir. Phillips stated that the land is a proposed youth camp with planned permanent buildings and a lodge with cabins for summer and winter year round use. He also stated that there is a beach and a lake there. iir. Phillips stated that the carp would be for interdenominational use and would be run by Dee mission not the chapel. Also that the proposed road will run very near the camp. It is also planned to be used by the child- ren from Port Lions and Ouzinkie. It was pointed out that there is no planning out that far. It was felt that it would be ':.etter for the Bible Chapel to lease the land from the State, instead from the Borough, as the State can lease the land for 55 years and the Borough only for 5 years which at that time an election would have to be held. 11r. Bullock moved, seconded by firs. Springhill, to voice no ob'ection to the Kodiak Bible Chapel leasing this land from the State. Motion carried by unanimous roll call vote. F. Kodiak Bar Association re Law Library. The Bar Association's letter of request was; read. i 7rs . Hajdu asked under what powers we could purchase these books. Mr. . Vogt stated that the Borough could purchase these books as a law library for the Borough' Attorney. Zr. Vogt stated that the primary set is the Federal Set. He stated that this set would give all the Supreme Court decisions, federal cases and laws fran all courts in the United States. The second set, Fmerican.iarine Cases, would give de- cisions on such matters as fishing violations and taxing of vessels. The third set, Atlantic Second, deals primarily with cases from the New England States. Also a set on Planning and Zoning would be valuable in the library as Anchorage does not even have this. Tr. Vogt stated that these would be used books costing as log as $2.00 'a piece where new ones would run from $12.00 to $20.00. The amount needed loould be around $5,000. These sets would be purchased by the Borough and be maintained by the State at a cost of approximately $250.00 a month for these sets. ?:r. Vogt also em- phasized the fact that getting these sets would help us get a Superior Court in Kodiak. MMrs. Hajdu stated that she felt it was very worth while, but that the Assemb1y,couid not fit it into the budget until the next fiscal year in July of 1969. It was ; =ugi `.' -,-T that the City and the Bar Association share in the cost. Mr. Bullock moved, sew by l-irs. Springhill, to have the Borough Chairman contact the city manager and the Association to work out a possible three way agreement as to possible p urchase of the necessary books for the law library. notion carried by unanimous voice vote. VI PUBLIC HEARINGS- -None VII PLANNING AND ZONING rrJ tAS A. Mr. Stansbury re T.T. Jackson Trailer Court. Mt. Stansbury's letter to _r. Jackson was read outlining the requirements for obtaning approval on various trailer spaces. fir. Best stated that he is in the process of getting a map completed with Mt. Jackson showing the 47 units and marking the five units previously approved. At present only one is approved. Mr. Stansbury asked the Borough Assembly to either enforce his s*,p work order or to rescind it. Firs. Hajdu stated that at the last meeting the Assembly gave approval to iir. Jackson to utilize the sewer line. fir. Stansbury stated that.the sewer line was not in use and work was not in progress. Fars. Springhill stated that she felt the Assembly had rescinded iir. Stansbury's ono I order in the motion of the previous meeting. '.'ir. Best read the minutes of , concerning Mr. Jackson. At present Hr. Jackson is waiting for State approval on his plans. After further dis cussion, Mir. Barr roved, seconded by 1Ir. Bullock, to revoke the stop work order and to go on to other business. Motion carried by unanimous roll call vote. Mr. Barr stated that he could see no reason why he sould not vote on this motion. VIII OLD BUSINESS A. Fire Protection Contract. ;_ ir. Best reviewed the letter from <r. Jadsen concerning his views on the proposed fire contract between the City and the Borough. 'sr. Barr re- viewed the situation as it now stands. An Emergency Ordinance was passed after re- ceiving a petition from the people outside of the city requesting fire protection. Mars. Hajdu raised the question if it would not be cheaper for the Borough rather than the city to provide this service. A discussion was held on leaving out sane areas which it would be impossible to provide service for. r 0 1 2 () ' ASSIlTELf 1 - October 3, 19G8 3 The people outside the city asked for an extension of fire protection service. The City Council agreed to grant this extension but their decision was revoked by the Mayor of Kodiak. Mr. Best and iir. Goodman discussed the cost of full maintenance of equipment and the building and reached a figure of $3,000 per ironth for this service. Hr. Best has been trying to obtain the pumper from the Naval Station fire department, but they will not release it until their new pumper has arrived. sir. Best stated that an Ordi- nance will be prepared at the next meeting which will give an alternate in contracting the service from the city. The Emergency Ordinance provides for a temporary contract with the city to have them provide the service for a fee to be negotiated with the charges to be assessed to the people receiving the protection of real and personal property value which would amount to an additional mill levy. sir. Schreiner stated, that he wiazd to be put on record as opposing fire protection of any kind outside the cil B. Hospital Staff Quarters. Mr. Best presented to the Assembly the proposed plans for the hospital staff quarters. Lir. Best also read the letter from the Hospital Advisory Board recommending the Assembly's approval of the plans even though a formal Advisory Board meeting was not held because of a lack of quorum. Mfrs. Springhill moved, seconded by i'Ir. Bullock, that the hospital plans be approved. After further discussion the motion carried by unanimous roll call vote. C. 1st Reading of Ordinance 68 -21 -0 Revising 68 -69 School Budget. The Ordinance was read. ilr. Barr moved, seconded by lirs. Springhill, for approval of Ordinance 68 -21 -0 Revising 68 -69 School Budget in the 1st reading. lir. Barr amended his motion to include that the Ordinance be amended to show the orginal expenditure of the previously approved school budget. •irs. Springhill concurred. Motion carried by unanimous roll call vote. D. Review of Audit. Mr. Bullock moved, seconded by iir. Barr, to table the review until the next meeting. M ±ion carried by unanimous voice vote. E. 1st Reading of Ordinance 68 -22- -0 Authorizing the purchase of Land for I Street Play- ground. The Ordinance was read. Tars. Springhill brought out the point that the Ordinance was being passed after the fact. She raised the question that if the Ordi- nance does not pass the two people, fir. Best and Hrs. Hajdu, would be held responsible for the purchase of the property. is. Hajdu stated that she is willing to stand bie- hind the purchase. The tape of Assembly fleeting August 15th was reviewed. Mr. Bar moved, seconded by lir. Bullock, for approval of Ordinance 68 -22 -0 approving the ur- chase of Cessna and Pratt's property in the 1st reading. Motion carried by roll c 1 vote with i irs . Hajdu abstaining due to her financial interest in the matter. IX NEW BUSINESS A. Amendent to Tax Ordinance for Senior Citizens. lir. Best read the Amendment. Mr. Best stated that the Eorough Attorney said it was not legal for the .Assembly to pass this contract. Mrs. Springhill stated she was willing to take the chance of being challenged. Mrs. Hajdu stated that she did not think the Assembly would. Pr. Arndt raised the question of holding the property as if it had a lien against it for back taxes. Hr. Best stated that legally we could not do this either. iirs. Springhill then suggested that when the property passes on to the heirs that they pay the accumalated taxes before obtaining title to the land. The Assembly concurred to table for one month. B. Resolution 68 -33- -R Amending Amount of PILOT from City for 1967 Personal Property. Resolution 68 -33 -R was read. Hrs. Springhill stated the city has suggested lifting their exemptions on the personal property within the city which would allow the Borough to collect taxes on this personal property. The problems and high cost of personal property taxes were discussed. Hr. Barr moved, seconded by lir. Arndt, for approval of Resolution 68- 33 - -R. Motion carried by unanimous roll call vote. C. Proposed Revision of Code, Chapter 2, Borough Organization and Employees. The proposed Revision was read. Tir. Best reviewed the changes in the personnel bonding schedule. He stated that the pay days are on the 15th and the last working day of the month at 1 /24th of the annual extablished rate of pay. Mr. Barr moved, seconded by Nir. Bullock, to have an Ordinance drawn up following the proposed Ordinance. Motion carried by n sous roll call vote. D. Approval of Expenditures and Checks. I'rs . Springhill asked who the new Assessing Clerk \\ was and her salary Mr. Best stated the new Assessing Clerk was Uendy Mickle. Mr. \ Best stated that he had asked Air. Schott to hold up on paying Northland Camps until had submitted plans for the Akhiok School. The Assembly concurred with the ex- penditures as presented. E. Proposed Ordinance Amending Building Code. The Proposed Ordinance was read. This, Ordinance would permit the construction of storage structures, cabins and dwellings for recreational purposes. Question was raised as to the meaning of the word "group occupancy ° . Mr. Stansbury explained group occupancy" as meaning to refer to group J as sheds, or group I as dwellings. lir. Bullock moved, seconded by rrs. Springhill, ASSE tY aG -- dcteberl, 566" 4 to have an Ordinance drawn up. iir. Bullock amended his motion by strik out the words ''short term" in the Ordinance. Mrs. Springhill concurred. Motion carried by unanimous voice vote. F. Approval of Agreement with DHUD for PILOT for Aleutian Hares. The Department of Housing and Urban Development's letter was read. The Assembly agreed to ser.d the Proposed Agreement to the City Council for their recommendation. G. Recommendation from Assessor for 1965, 1966, 1967 Foreclosure. Vogt stated that the State of Alaska files a lien against the property in welfare cases until the death of the owner. He stated that legally the State could not just excuse the taxes. The Assembly agreed to add to the proposed Amendment to Tax Ordinance for Senior Citizebs a paragraph excusing the taxes and letting them become a lien. J :Ir. Barr moved, se Ended by Lrs. Springhill, that the Assessor and Chairman proceed with the other statutory requirements necessary for the 1965, 1966, 1967 foreclosure. (lotion carried by unani- mous voice vote. H. Approval of Tax Adjustments R68 -25 and R68 -26. :Jr. Bullock moved, seconded by Mr. Arndt, for approval of tax adjustments. Motion carried by unanimous voice vote. X CHAIR •IAN'S REPORT A. Appointment of Clerk/Treasurer. tIr. Best reported that he had appointed firs. Sally Hendrix to the position of Clerk/Treasurer. B. List of Hospital Equipment. tar. Best stated that the total cost of the hospital c uip- ment is $94,784.62. Ie stated that it might be necessary to borrow some money from the bank. Mr. Best has received a request for $145,000 from the contractors. He stated that he had wired Lowell Swartz for the money and was told $132,000 was on its way. At present 50% of the conktruction is completed and we are at 47% of the total contract with $36.+00 lacking to reach 50%. Mr. Best also stated that the first school payment of $92,000 was made on October 1st. C. Parks and Recreation. !ir. Best stated that the Kodiak Parks and Recreation Advisory Board will h :a a public hearing on October 29, 1968 at KFA auditorium at 7:30 p.m. D. Bond Council. Or. Best read the letter from the Bond Council asking for a proposed time table for selling the bonds. He stated that they were very optimistic about the bond sale. Anchorage recently sold bonds at a 5.05% interest rate. E. Munci League Conference. %1r. Best stated that the 1968 i•Iuncipal League Conference will held in anchorage on October 23rd through the 27th. He stated that Jan letzker, Sally Hendrix and himself were planning to attend. Ir. Barr contented that he would also go. Tir. Best stated that a full program has been planned. Also that an Assessor's Meeting has been planned on October 23rd and 24th and a Borough Chairman's Conference will be held prior to the league Conference. F. ASCAP. A letter from ASCAP was read. Mr. Best stated that the Bristol Bay, Kenai, Kodiak, and i atanuska -- Susitna Boroughs will each be represented on the Eoard of Directors for one year alphabetical order, with Bristol Lay Borough to be represented for the 1st year. Mr. Best stated that he had no objections and thought it was a good approach. XI ASSEflBLY COM`IIENTS A. Mrs. . Hajdu Absence. Ars. Hajdu stated that she would be out of town in November and wished to be excused from attending the Assembly meetings. The Assembly stated that they had no objections and to let the minutes show accordingly that she is excused. B. Mr. Barr re Qualifications for Voting on Bond Issues. Ir. Barr stated that people, who's names are listed on the property roll as corporation owners rather than individuals are not allowed to vote on bond issues. _1r. Barr stated that the Assembly should male this clear before it becomes an issue next year. C. Convassing of Ballots. Jr. Bullock asked when the Election will be convassed. Mr. Best replied at the next meeting. D. Boundaries of the Borough. Mr. Bullock asked what could be done about drawing in the boundary lines of the Borough. Jr. Best stated that if unification takes place, the government would have the power to eliminate areas as well as to annex them. lir. Barr stated that there was a provision in the Statutes for exclusion of areas by local petition and election. However, the Boundary Commission may have the authority to restore the areas to the Borough if they wished. Mrs. Springhill suggested the possibility of a third class Borough. It was pointed out that in this case arrange- ments mould have to be made for another agency to take over the hospital. It was agreed that todiak has a unique situation in that the outlying villages may not fit ) 1 0 4 2 fi,1 ASS IBLY =DIG - October 3, 1: the stated conditions in the Statutes for belonging to the Borough. jr. Vcgt felt that some attempt will be made locally to cut down the area of the Eorough so that the over- head can be lessened. VIII ALUJGURYl9Ei'iT - The meeting adjourned at 12A0 4. • ATTEST APPROVED'. Sally Hendry, Clerk/Treasurer G. . Best, Borough airman R68 -25 William Haugland R68 -26 William Yurioff 2 1 ADJUSTMENTS FOR THE ASSEMBLY MEETING OF 10/3/68 - $56.45 - 65.50 Page 1 of 1 10/3/68 Error in recording valuation. Valuation was listed as $8000, should have been $800. Tax should be s6.27 instead of $62.72. Error in computation of tax. Tax should be 62.39 instead of $67.89.