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09/19/1968 RM4 0 4 I 9 0 KODIAK ISLAND BOROUGH ASSEMBLY METING - September 19, 1968 I CALL TO ORDER The meeting was called to order at 7 :50 p.m. by Presiding Officer Jo Hajdu in the Courtroom of the New State Office Building, Kodiak, Alaska. II ROLL CALL Present Absent Sam Best, Borough Chairman Mrs. Jo Hajdu, Presiding Officer Don Arndt Jim Barr Don Bullock Mrs. Betty Springhill Also present: Jan Metzker, Assessor; Jim Stansbury, Building Inspector; Howard Keiser, General Sanitarian; Harry Carter, Seafood Sanitarian; Sharon Ham, Secretary; Roy Goodman, City Manager; Rev. Robert Childs, Hospital Board Chairman; and approx. 25 people in the audience. III MINUTES OF PREVIOUS MEETINGS A. Special Meeting - 8/29 - 30/68. There were no comments and minutes were approved es written. B. Regular Meeting - 9/5/68. Mr. Barr commented that it is stated in the September 5 minutes on page 5 that his firm did not do the engineering for Mr. Jackson's new sewer line, but since the meeting his firm has agreed to do the actual engineering. There were no other comments, and the minutes were approved as written. IV OTHER. , ThUTES A. School Board - 9/9/68. Mr. Best reviewed the minutes. Mrs. Springhill asked if it had been determined whether the Akhiok School Building meets the Building Code. Mr. Best stated that the building had not yet arrived, but that the contracts had been signed. B. P &Z - 9/11/68. There were no comments. V CORRESPONDENCE & APPEARANCE REQUESTS A. Introduction of Sharon Ham, Secretary. Mr. Best introduced Mrs. Ham to the Assembly. B. Petition for Fire Protection Service Area and Reading of Emergency Ordinance 68 -19 -EO Creating Same. The emergency ordinance was read. Mr. Best explained that the service area is the same one that had been proposed for annexation. Mr. Barr moved for adoption of the ordinance, seconded by Mr. Arndt. Mrs. Hajdu asked why only the real property owners had been included in dying for the service area, since personal property owners also had much to lose from fire. It was agreed that it was the intent to also include personal property owners, and Mrs. Hajdu suggested that the ordinance be so revised. Er. Barr asked why the cost had been determined by the number of parcels of property instead of by the total assessed value of the property. Mr. Best replied that there was no specific reason for this. Mr. Barr moved that Section 4 of the ordinance be amended to read that collection of the assessments therefore be based on the assessed valuation of the property lying within the fire protection district, both real and personal. Motion seconded by Mr. Bullock, and carried by unanimous roll call vote. Mrs. Springhill stated for the record that she had no objection to the presentation of this emergency ordinance. Mr. Barr stated that he did not wish to be included in the fire protection, since the fire truck could not get to his property, and would request that his property be excluded from the permanent ordinance. He stated that there would probably be other property in a similar situation. Motion to adopt ordinance carried by unanimous roll call vote. C. Petition for Water Service Area and Reading of Fang Ordinance 68 -20 -EO Creating Same. The ordinance was read. The area included was the Island Lake area only, due to the contamination of the water. Mr. Arndt moved for adoption of the ordinance, seconded by Mr. Barr. Mr. Bullock inquired as to the mechanics of the billing. It was explained that it will be similar to a local improvement district, and only those people who are served by the water line will sustain the cost. It was explained that if more employees 1 ASSEMBLY MEETING - September 19, 1968 2 are needed to administrate the service area, the assessments will cover that cost also. No other Borough funds could be expended. Mrs. Hajdu asked if the City intended to cut off the Spruce Cape water also. Mrs. Springhill stated that the City Council was still awaiting a recommendation from Mr. Goodman concerning this. Mr. Frederickson asked if steps would be taken to bury the Island Lake temporary water line before winter. Mrs. Hajdu replied that the Borough is aware that immediate steps are necessary, and that is why an emergency ordinance was being adopted. Motion to adopt the ordinance carried by unanimous roll call vote. D. Letter from Ivor Schott re School Board Resolution 689 -2, Revising 1968 -69 School Budget. The letter and resolution were read concerning the receipt and payment of additional insurance adjustments. Mr. Bullock moved, seconded by Mts. Springhill, that the Borough Chairman be directed to have the proper documents prepared to amend the 1968 -69 school budget as presented by resolution of the School Board. Motion carried by unanimous roll call vote. Kodiak Bar Association re Law Library. Mr. Best stated that the Bar Association would undertake to provide a law library for Kodiak, and bring it up to acceptable standards. Since the Borouugh had earlier considered offering $5,000 toward obtaining a District Attorney for Kodiak, the Bar Association hoped that the Borough could contribute toward this library. Books could be purchase - jointly by the Borough and the State for a nominal fee. The State would then keep the books up. This costs as much each year as the original purchase. Since no one was present to represent the Bar Association, Mr. Bullock moved to table this item of business, seconded by Mr. Arndt, and carried by unanimous *dice vote. F. Letter from Claud Hoffman re Bells Flats and Russian Creek Area Sewer Systems. The letter was read, stating that if the Borough wished to attempt utilization of the existing sewer lines in Bells Flats, it was recommended that the sewer system be sketched into the survey plats, that statements be placed on the plats for a blanket easement of the system, and that building on top of the system be restricted. M. Barr felt that this was a good suggestion. He stated that the lines back in the brush are in better shape than in exposed areas, that the manholes are good, and that even if the entire line is damaged, it could be dug up and re-laid, which would he less work than an entirely new line. After further discussion, Mr. Bullock moved, seconded by Mr. Arndt, that the Borough concur with the recommendations of Claud Hoffman. Motion carried by unanimous voice vote. G. Copy of Letter from Claud Hoffman to Sam Best re 30 -Dad Extension for Drafting on Russian Creek Subdivision. The letter was read, stating that because of additional work required, the State would agree to a 30 -day extension for drafting of this subdivision if the Assembly concurred. Mr. Barr moved, seconded by Mr. Bullock, that the Assembly express no objection to the extension. Motion carried by unanimous voice vote. E. VI PUBLIC BEARINGS A. Ordinance 68 -17 -0 Amending Code to Permit One Budget Document. The ordinance was read by title only. There were copies available for the audience. It was explained that this ordinance eliminates some paperwork by taking care of the levying of taxes and appropriation of funds in one document. Mr. Barr moved for adoption of the ordinance in the second reading and further that the rules be suspended and the ordinance read by title only if no objections are expressed. Motion seconded by Mr. Bullock. The meeting was recessed and the public hearing opened. There were no comments and the hearing was closed and meeting reconvened. Mr. Barr suggested that a legal opinion be obtained from the attorney as to the correotness of the procedure of reading the ordinance by title in the second reading. Motion carried by unanimous roll call vote. B. Ordinance 68 -18 -0 Amending Election Ordinance. The ordinance was read by title only. Copies were available for the audience. It was explained that numbers had been added to the Borough voting precincts; the qualifications of voters had been amended to agree with the State Statutes; and the number of petition signers had been updated from 50 to 10. Mr. Bullock moved for adoption of the ordinance in the second reading, and suspension of the rules to allow reading the ordinance by title only. Motion seconded by Mr. Barr. The meeting was recessed and the public hearing opened. There were no comments and the hearing was closed and meeting reconvened. Motion carried by unanimous roll call vote. 4 9 ') ASSII i3LY % Tfl G - September 1 , 1 68` VII PLANNLi G & ZONING ITL11S 3 A. Approval of Revised Lotting in Bells Flats Alaska Subdivision - State Division of Lands (Case 196 -A) . A letter was read from Claud Hoffman describing thee three changes proposed: adding three tracts of land along water bodies so that they can be described for Borough retention as public lands; one boundary was changed to follow the natural meanders along Sargent Creek; extra lots were added along a road on the ridge between the Russian Creek and r•';i.ddle Bay Road. Mr. Barr stated that he would abstain from voting due to his personal interest in the subdivision. It was agreed that the Borough Chairman could further negotiate with jr. Barr and r. Hoffman concerning the proper lotting of Lots 4 -6 of Block 1, which are located on a steep hill. After further discussion concerning the tracts that will 1e withheld fray sale to protect Lake Orbin and incoming and outgoing streams, lir. Bullock moved for acceptance of the revision of this lotting, with the proviso that the Borough Chairman work out the necessary agreements for Lot 4, Block 1. Lotion seconded by Nr. Arndt and carried by unanimous roll call vote, with Nr. Barr abstaining. E. ile o from P &Z Recommending Denial of Rezoning of Allman Addition, Bik 2, Lots 22-25, from R•l, and Allman Lalande, Lots 1 -7, from Unclassified, to Business - Ron Chase and P &Z Cat (Case 202-A). The memo from P &Z was read recommending denial of this rezoning due to the small lot sizes in the area, and the lack of parking space. rr. Bullock moved, seconded by =Sr. Barr, that the recommendation of P &Z be accepted. Motion carried by unanimous roll call vote C. Erdman Trailer Court. A proposed letter of agreement with the Frarans concerning the trailer court was read, stating that by June 1, 1969, there would be only 15 units, properly spaced, and that all of the trailers will he connected onto the city sewer line 90 days after it is constructed. If necessary, a request could be made to extend the 90-day time limit. 1lr. Erdman stated that they may need additional tines. 1 -3r. Best suggested that it also be added that if there is a delay in the State Health Department's approval of the utility plans, that a further extension would also be granted in that case. Mrs. Hajdu asked if the court operators decide that development of the courts are not feasible economically, would they be able to phase them out? Pin Best replied that the courts could be voluntarily closed at any time. I•lrs. Springhill moved to accept the agreement as proposed, seconded by Mr. Barr, and carried by unanimous roll call vote. D. Pratt Trailer Court. A letter from the Pratts was read outlining their plans for reducing the court from: 29 to 22 trailers to allow proper spacing, and requesting sufficient time to acct rplish this. The Pratts are preparing a drawing showing the proposed location of the trailers. i.'lr. Best stated that a similar agreement as the one with the Erdirans will be worked out with the Pratts. After further discussion, Tar. Bullock moved, seconded by tor. Arndt, that the Borough Chairman proceed with a similar agreement with the Pratts as the one with the Erdnans. Lotion carried by unanimous roll call vote. E. Jackson Trailer Court. A letter from Nr. Best to Nr. Jackson was read, stating that legal action would be taken against tar. Jackson, due to the placing of . two trailers in unapproved spaces, and because of a lack of approved plans for construction, unless ir. Jackson could show that such action would not be justified. i•ir. Jackson presented a financial analysis of his trailer court. i•ir. Best stated thadt ho failed to see the relevance of this analysis. lir. Jackson then reviewed the requirements of the Trailer Park Ordinance, with regard to his trailer court. He stated that he does not have walks, and that sane ; :of the corner markers are missing due to continual construction work. He stated that as- built plans, showing water and sewer lines and location of trailers, had been approved by the Assembly on November 2, 1967. He felt that the item concerning expansion or alteration of a court was not relevant. Lc. Best stated that the question of alteration and expansion was indeed the whole question, Jackson stated that he is working on the court according to the accepted as -built plans. he stated that certain items are being required of him that are not included in the Ordinance. Stop waste valves, which he said are not required by the National Plumbing Code, are being required by I ir. Stansbury, A Also, his plans and specs called for a 24`° cover over the sewer lines, but he is being required to provide 36" cover. Tlrs. Hajdu stated that she understood that as-built plans only express a situation as it exists, not the ideal situation and that approval had not been given for construction on the basis of the a-- built plans. Air. Barr stated that there had been two sets of as- builts, and one set did include proposed sewer and *water lines and had specs attached. ilr. Jackson stated th.Ae fire plugs were not required by the Trailer Park Ordinance either, nor by the State Code. He further stated that the Borough has no jurisdiction over sewer lines. They are covered by the National Plumbing Code which includes requirements only up to the property line. AS EllittY EETINd - SeptI l , 2 4 At. Barr quoted Section?' of the Trailer Park Ordinance, which requirees that plans must be approved by the Sanitarian and Borough Engineer before the Assembly approves a trailer court. :it. Jackson reviewed the history of the sewer lines in his court, and the plans for them. iie stated that the latest sever line was included on plans presented to the Planning and Zoning Commission' in 1960. The Commission requested the approval of the Borough Engineer, but=the Engineer refused to review the plans. At that point, Hr. Jackson went ahead with construction. Also, he was told he needed approval of the Public Service Commission. Iir. Jensen of the Commission told hire that he did not need approval as long as he made no charges for utilities. However, he did apply to the Commission and is waiting for approval. Also, the plans for the new sewer line have been sent to the State health Department in Juneau for approval, but this may take some tine. A question had been raised on the crossing of the sewer and water lines, but iir. Britt of the State Health Deparmtnet had approved of the arrangement. Mr. Jackson stated that the reason that other constructions was done without plans being approved was that the clans which he submitted to the local State Sanitarian'e office had never been sent to Juneau due to the local Sanitarian being removed from Kodiak. The plans were subsequentlyr sent to Juneau, but no reply was rec Ived., i4r. Jackson stated that the last two trailers in question were placed on spaces which had been previously approved, namely Spaces 5 and 24. iir. Bullock questioned the lack of testing the water pressure. Mr. Jackson stated that iir. Britt had been satisfied on this point. A further review of these matters was conducted, including the memo from the Borough Engineer in whidz he refused to review the latest plans. Mir. Jackson stated that the sewer line will not be covered until it is inspected. A further review was held of the status of the two trailers which received no approval. ir. Stansbury stated that he had never been requested to make a final inspection of these spaces, and that trailers had been placed there regardless. iir. Stansbury also stated that additional wort on the new sewer line had been accomplished the previous day. I?r. Jackson stated.:. that this had been done in order that the road could be re-opened. He stated that if there is a delay in the approval of the plans by the State, it will be too late for construction before winter. After further discussion, nr. Barr stated that the new sewer line had been surveyed to Iir. Jackson's line and grade, had been engineered, and had been inspected to date by his firm. The question of water tight joints where the water and sewer lines cross has not yet been resolved with the State Health Department. sir. Reiser stated that he felt the new sewer line should he completed and used, since even though it might have to be abandoned later, it would be better than continuing to allow raw sewage to run over the ground. He stated that he could not give any official approval for this, but that this is not a problem, since none of the courts have State approval. He was of the opinion that Ht. Jackson's court and ACS were the only two courts that would approach meeting State minimum standards. Iir. Jackson stated that the sewer line could be made operational in a couple of hours, and could be completed in a week. It would be inspected by Mr. Barr's firm if they were requested to do so. Is. Edris also spoke in favor of putting the line into use immediately. '1rs. Hajdu felt that it would be impossible to require others to follow the proper procedures in such matters, and to allow Mr. Jackson to follow the procedure after the fact. It was also pointed out that the Borough Engineer editorialize on plans, and not on the person submitting them. J•fter further discussion, Liss. Springhill moved, seconded by cr. Bullock, that in view of the fact that Mr. Jackson had presented sufficient documentation to resist the threat of legal action, that it be lifted, and further that the sewer line be put into immediate service,_ with the understanding that charges on it can only be made after approval by the Public Service Coruission. tiotion carried by unanimous roll call vote, with Mt. Barr abstaining. After a recess, the question of what trailer spaces the trailer court actually consists of,was raised. There were 52 trailers in the court at the time that it was closed by attrition, and subsequently 5 trailers left. Therefore, when the as -built plans were submitted, there were 47 trailers in the court. Mr. Best stated that this was the nui er that he and Or. Jackson had agreed upon for the present court. Or. Best stated that it was the intent that if a trailer moved off of one of these 47 spaces, that the space must be improved and approved. before another trailer would be permitted there. Also, no trailers could be', added to spaces which did not previously have trailers on them. After the 47 spaces had been brought up to standards, then Mr. Jackson would be able to apply for a permit to expand the court. lirs. Hajdu stated that the reason for this is so that further expenditures are made on improving the portion of the court that already exists. If money were spent instead o£ expanding the court, the older portion might not be improved. Iir. Jackson replied that if he were putting in new water and sewer lines, to old trailer spacC.I it would be cheaper to add more trailer spaces along the way at the -;amo ti n•o_ i' - ir_ Jackanrl also stated that his financial obligations were based on income from 52 trailers, rather than 47. He stated that his nlnimate• goal fnr the court is to expand rt 11 ASS BLY i Tr.$ tG - Septtfbe 1 , 1 613` VIII OLD BUSINESS 5 as far as is physically possible, as long as there was a demand for more spaces. As it is planned now, the court could eventually accommodate 71 spaces. There was then a question raised as to which of the 47 trailer spaces included on the as-builts had been approved. rir. Stansbury stated that he had approved only 5 of these spaces. fir. Jackson stated that the other 42 spaces had been approved by other sanitarians and individuals previously. It was pointed out, however, that the Assembly is responsible for all of the installation accomplished since the trailer park ordinance was passed. After further discussion, fr. Arndt moved, seconded by fir. Bullock,, that the Assembly go on record tharThe number of trailers be established as 47. He felt that the Assembly would either have to do this, or fire the building inspector. tr. Schneider, speaking from the audience, stated that as a contractor he felt that 1.71r. Stansbury is a very good building inspector; that he stands behind what he says, and requests what is right; and that the Borough should stand behind him and enforce the ordinances. i2otion carried by unanimous roll call vote. It was pointed out that the miinutes should reflect that there are two trailers now on spaces which have not been approved by the building inspector. i•ir. Jackson stated that this was not true. He also asked if he would be required to install shut out (stop waste) valves on the other 42 trailers. He stated that their use is contrary to the requirements of the National Plumbing Cede and that they are unsanitary. sirs. Springhill felt that i:'ir. Jackson should be instructed to bring the two spaces in question up to acceptable standards. She asked 'Jr. Stansbury if he would refuse to approve them, and he said that he would not refuse. nts. Hajdu asked i -7r. Stansbury to inspect the two spaces on the following day, and to report back to the Assembly on this matter at the next meeting. It was finally decided that the 47 spaces on which trailers may be placed would be settled administratively. A. , •proval of Phase I of C. •rehensive Plan. Mts. Iajdu felt that two changes in e ▪ . • use p an were . - cost perative before Phase I could be adopted. Gne of these was the location of the sewage treatment plant. She suggested that it be moved to the old dump site on Spruce Cape road, rather than on the suggested point, which is populated and would require re- location of those homes, as well as the cost of acquiring the property. Also, it was pointed out that the land on the point is washing away. fir. Barr stated that it would have to be located sorewhere along the coast, since it must be as low as possible to lower the amount of pupping required, and the site will have to be fairly large. fits. Hajdu' s - other point was that of the present business area on i gill Bay Ztoad being proposed for residential use in 1999. She felt that since it had been. found impossible to enlarge the downtown business district, due to the pressures of the present businesswen locates there, and of the property owners nearby, and since therefore many businesses had located on All Bay Road, that the area should be disignatcdfor business use in the future. This should include at least the strip presently zoned Business. Mrs. Hajdu also felt that the policy of leniency for granting business exceptions in Unclassified zones should be; continued. Yr. Barr stated that he is opposed to the Nall Bay Road business area, but since there are already so many businesses located there, these people's investments should be protected. This may not be the ideal plan, but it wu'iid seem to be tho befit for Kodiak. He felt that the Island Bay Subdivision area would be the best area for business zoning, but that perhaps the mill Bay Road area could become a service type business area, since most of the businesses there are of that type. The Zoning Ordinance could be amended to include this type of business area. i:rs. Hajdu suggested that the Mill Bay business area be extended to meet with the Island Bay Subdivision business area. hr.. Barr, felt that it should be kept as small as possible. i'ir, Arndt did not feel that Kodiak could live with the Plan, and that it would have to be passed only because of the Borough's being forced into it by the Federal government's funding requirements. After further discussion, hrs. Springhill moved, seconded by 1r, Bullock, that the area on the present zoning map which is now zoned Business . be changed to neighborhood Commercial on the 1999 Land Use Plan. hr. Barr again felt that it should be for service businesses only. Lotion carried by roll call vote as follows: airs. Hajdu - Yes; i1r. Arndt - Yes; hr. Barr - No; hr. Bullock - Yes; firs. Springhill - Yes. The discussion then returned to the matter of the sewage treatment plant location. The possibility of locating it closer to the center of town was discussed, but it was pointed out that the closer to town the plant is, the more treatment the sewage must be given. hr. Barr moved, seconded by Lrs. Springhill, that the' future sewage treatment plant site on the 1999 Land Use Plan be extended to ASSE1 BLY IiETIi G - September 19, 1968 6 include the old dump site. notion carried by unanimous roll call vote. hr. Bullock moved, seconded by ir. Barr, that Phase I of the Comprehensive Plan be adopted as amended. rs. Hajdu stated that the special flavor of Kodiak is its uniqueness and that this Plan should not be used rigidly, but should be flexible and changed as required. Motion carried by roll call vote as follows: firs. Hajdu - Yes; hr. Arndt - io; To Barr - les; mr. Bullock - Yes; firs. Springhill - Yes. IX YErfr BUSI1 ESS B. Approval of Hospital Lease agreement. Some revisions had been made in the lease agreement, including the Hospital Board's recommendations concerning insurance, and a provision for staff quarters. iir. Best stated that everyone concerned had found the lease agreement satisfactory. hr. Barr moved for approval of the hospital lease agreement as presented. notion seconded by hrs. Springhill and carried by unanimous roll call vote. C. Discussion of Hospital Staff Quarters. Ir. Barr moved to table discussion on this item until after a recommendation is received from the Hospital Board. Lotion seconded by hrs. Springhill and carried by unanimous voice vote,. A. Approval of Election Judges. irs. Springhill moved for approval of the election judges as listed. Motion seconded, by Ir. Barr and carried by unanimous roll call vote. B. Approval of Tax Adjustments.R68 -12 through R68 -24, irs. Springhill moved for approval of the tax adjustments as presented. motion seconded by rr. Barr and carried by unanimous roll call vote. C. Approval of June 30, 1968, Audit Report. sir. Barr raised the question of the differences between the Borough records and the Audit Report.. irs. Springhill moved seconded by i:r. Bullock, that a..roval of the audit resort be tabled pending further study. Motion carried by unanimous voice vote. D. Appointment of and Searing In of New Clerk. i.r. Barr stated that everyone had assumed that firs. Hendrix would be appointed Clerk - Treasurer, but he suggested that she be appointed Clerk and Acting Treasurer. A man or wor.an with a solid accounting background could then be sought for the position of Treasurer so that the Borough could continue to move toward a joint accounting system with the school. iir. Best stated that it was the Chairman's perogative to appoint a treasurer. mrs. Ilajdu stated that the individual who keeps the books should not also sign the checks. Ir. Barr felt that the move toward a central treasury system should be made as soon as possible, and he did not feel that a Treasurer should be appointed and then immediate recruitment for a replacement for the position of Treasurer be initiated. Besides, it was agreed that hrs. Hendrix is not a financial advisor type of person. ors. Hajdu and i.r. Best felt that when and if a central treasury system is adopted, this question could be discussed again. A CPA would set up the system and would give his recommendations as to how it should be accomplished. Mr. Barr stated that this individual would not have to be hired right away, but that the position should kept vacant for this eventuality. After further discussion, hrs..Springhil.l moved for the appointment of Sally Hendrix as Borough Clerk. hotion seconded by "hr. Barr and carried by unanimous roll call vote. X REPORT A. Status of Land Previously Purchased by Karluk Land Co. ir. Best reported that there is now no question on the status of this land. The sewer and water lines are owned by the City, and the land by the Borough. The only question remaining is that of the delinquent taxes. B. I Street Playground. Mr. Best reported that he had entered into agreements for purchase of lots owned by Dennis Cessna and the Pratts for the playground, and had signed earnest money receipts for these purchases. He had gone ahead with this so that the earnest money received by i;r. Cessna and the Pratts could be applied to their taxes, which would have become delinquent on September 16. Proper legal documents must now be prepared to cover the purchases. He recommended that the ACS trailer court receipts above the amount already dedicated in the school budget, be used for these purchases. hrs. Springhill stated that the Assembly had only concurred in exploring the legality of these purchases, and had never voted to actually make them. She felt that :.r. Best should have reported back to the Assembly and questioned the writing of the checks without the formal agreement of the Assembly. ors. Hajdu felt that the Assembly was now doing the same thing as they have done to the Building Inspector. They encouraged the Chairman to pursue the matter, and then refuse to stand behind the action taken. The appraised value of the lots is $2,022 each, 1 .4 1 9 ASSE iBLY i;.EETI G - September 19, 1968 7 and the purchase price is $3,500 each. i:ir. Bullock felt that the appraised value should have been the price. ,„r. Barr stated that although at least two of the Assemblymen felt that .ir. Best overstepped his authority, he (i.lr. Barr) felt that iir. Best acted in good faith. He felt that the Borough should not throw the earnest money out the window and proceed with condemnation of the lots. irs. Hajdu stated that she had also signed the checks when she had been satisfied that the money had been budgeted. .r. Arndt suggested that the tape of the meeting. at which this matter was previously discussed be played at the next meeting. After further discussion, Ir. Barr moved that the purchases at these prices be approved and the proper documents prepared. Lotion seconded by ir. Arndt. li.r, Arndt stated that he thought the Borough had gotten a good buy on the lots. ir. Barr said that lots usually cannot be purchased at their appraised value. Also, it was pointed out that the Borough probably could not have obtained the lots for less through condemnation, since the prices probably would have been set between the asking price Rnd the price offered, and legal fees would have been added on. i.otion carried by roll call vote as follows: Mrs. I Iajdu - Yes; i.r. Arndt - Yes; r. Barr - Yes; r. Bullock - lo; ..rs. Springhill - io. C. Letter from Tom Dowd of Foster a iarshall re School Bond Issues. This letter suggested that the bond issue amounts be changed so that they would be divisible by $5,000, since bonds are issued in denominations of $5,000. ur. Best stated, that due to an oversight, it was too late to change the figures, but that if the issues pass, the figures will be corrected when the bonds are sold. D. Letter from Harry Hulsing of U.S.G.S. re Cooperative Agreement for Investigation of ?-Water Resources. The letter was read requesting that the agreement be signed and returned to i-ir. Hulsing. The U.S.G.S. will• contribute $6,000 toward the study, and the Borough will contribute $5,000 in cash, and $1,000 toward installation of a streamgaging station. iir. Best reported that two representatives of U.S.G.S. had arrived in Kodiak to be in work on the study. E. Abandoned Buildings in Afognak. Ur. Best stated that he had been unable to find out the ownership of the buildings, except for the school buildings which belong to the Borough. ir. Shaw of Port Lions had requested the plumbing and wiring from the school buildings for the new Port Lions fire hall. The Assembly concurred in ilr. Best advising ir. Shaw to proceed with this. F. Attendance at 0E0 Meeting. iir. rest reported that the administration of the OEO programs had been discussed at this meeting, and that the Assembly would be requested to adopt a resolution designating the existing unit as the agent which will administer OEO programs. in this area. G. Appointment of Jan ietzker as Assessor. iir. Eest reported that he had appointed irs. i_etzker as Assessor. The actual assessing will be accomplished by a professional assessing firm. He is now negotiating with two Anchorage firms. The contract will be for a re- assessment over a 5 -year period, and the firm will attend all BOE meetings. The Anchorage Borough is also considering this type of arrangement. ir. Barr suggested that an announcement of this procedure be made to the people of the community. :r. Best stated that the cost of the assessment work by the firms and iirs. i.etzker's salary should be approximately equal to the budgeted salary for the assessor.. H. Forgiving of Taxes. Best stated that in past years certain individuals had been forgiven for their taxes if a welfare situation existed. This was declared illegal by the Borough Attorney, hut other Boroughs have found methods of accomplishing it. iir. Barr suggested that this taxplorod ai d a 7 c%a1 ;nmthc found of accomplishing it. It was agreed that each case would have to be individually approached by the Assembly. I. Sales Tax. lir. Best reported that the Borough sales tax could not be. ed a ballot again until after 12 months. The City is now discussing the possibility of lifting the personal property exemptions on boats and on retail furniture and fixtures located within the City. The owners of these items would then pay personal property taxes directly to the Borough, which would create a higher cost to the Borough for sending these bills. This cost would then have to be supported by the real property owners. r. Best felt that this might be a partial step in the right direction, but he preferred that no piecemeal changes in the tax structure be made, and that instead a study be made of the entire tax base, or that unification be actively pursued. ur. Reso ff w;as also dubious about the success of piecemeal tax changes. la's. Springhill stated that the reason for the City discussing this is that under the present tax arrangement, wherein City businesses are exempt from personal property taxes, money is leaving the community that should be kept here. AssgLEgi hEtTiiG 1 Septet eic1191 1 XI ASSEMBLY CONAEi TS 8 A. ix. Bullock re Establishment of Community Health Center. Nir. Bullock stated that if the Borough wishes to have such a center established, the Assembly will have to agree to becoming the sponsoring agent. Funds would then have to be applied for from the National Institute of mental health. The application would have to be completed by November. The Center would cost a total of $52,000. The Fed -,1 government would finance 75. of the cost, and the State might transfer the $12,000 psychologist's salary which they offered, toward staffing the center. The Borough has already budgeted $4,000 as its share of the psychologist =s salary. After further discussion, Er. Bullock moved, seconded b firs. S•rinhill, that the Borough Chairman be instructed to take a•,ro•riate action to formulate the Kodiak Island Borough hental Health Program. The program probably would not start until next summer, and the Borough would only be obligated to participate in the program for one year. Lotion carried by unanimous roll call vote. B. Er. Barr re Progress on Guidelines for Relationship Between Assembly and School Board. ir. Barr inquired as to progress on the guidelines, and hr. Best replied they had not yet been completed. C. Er. Barr re Notification to Individuals on Agenda. Or. Barr stated'; that the Staff should be sure to notify individuals ahead of time if they were Scheduled on the Assembly Agenda. D. Harry Carter re Participation in Seafood Sanitarian's Salary. ir. Carter inquired as to the status of Borough participation in his salary. i,r. Barr stated that the money which had been included in the budget was intended to be used by the Chairman for negotiating with the State. ix. Best stated that there could be no negotiation with the State in this matter, but that he could see no reason why the Borough should not participate in i:r. Carter's salary at this time. An agreement had been reached with lir. Carter as to his availability to the Borough. E. hr. Stansbur re Enforcement of Ordinances, ir. Stansbury asked what the Assemb y's intentions were toward enforcing the ordinances, since a stop work order issued by him with the consent of the Borough Chairman had been ignored and no action taken concerning this. lir, Stansbury seed that he was also in favor of getting sewerage under ground, but that there laws which do require plans for sewer lines. It was suggested that the Building Inspector, Sanitarian and Borough Chairman discuss the areas of responsibility which each should under- take in enforcing the ordinances. Fr, Schneider, speaking from the audience, felt that the Stop Work Order should have been enforced when the first violation occurred. Ir. Carter stated that previously there were not sufficient personnel at the Heatlh Department Office in Juneau so that plans could be reviewed and approved, but that is no longer true. He said that in cases where the local sanitarians have waived plans, the State has objected to this. It was agreed that permits cannot be issued which violate the ordinances. XII AUDIE10E CMEEI' TS - None XIII ADJOURN ,ENT - The meeting adjourned at 2 :05 a.m. ATTEST: APPROVED: /A Sally Hendrix, Clerk G. S. Best, Borough Cha 0 1 R68 -13 Wright, Russell R68 -14 Bolden, Ben R68 -15 A. S. H. A. R68 -16 A. S. H. A. R68 -17 A. S. H. A. R68 -18 A. S. H. A. R68 -19 A. S. H. A. R68 -20 A. S. H. A. R68 -21 A. S. H. A. R68 -22 A. S. H. A. R68 -23 A. S. H. A. ADJUSTMENTS FOR THE ASSEMBLY MEETING OF 9/19/68 Page 1 of 2 9/19/68 R68 -12 Corp. of the Catholic - 79.68 Error in evaluation. Archbishop of Anchorage Church should have 1 or more acres of land for a cemetery. Church had only 0.6 acre for the cemetery. 16.53 Error in computation of tax. Tax should be $62.75 instead of $46.22. .40 Error in computation of tax. Tax should be $46.22 instead of $46.62. - .79 Error in computation of tax. Tax should be $263.34 instead of $264.13. .79 Error in computation of tax. Tax should be $263.34 instead of $264.13. .79 Error in computation of tax. Tax should be $263.34 instead of $264.13. - .79 Error in computation of tax. Tax should be $263.34 instead of $264.13. .79 Error in computation of tax. Tax should be $263.34 instead of $264.13. 2.65 Error in computation of tax. Tax should be $267.32 instead of $264.67. - 8.65 Error in computation of tax. Tax should be $307.97 instead of $316.62. 20.66 Error in computation of tax. Tax should be $321.51 instead of $300.85. 19.05 Error in computation of tax. Tax should be $296.41 instead of $277.36 R68 -24 A. S. H. A. - 100.00 Page 2 of 2 9/19/68 Error in computation of tax. Tax should be $289.63 instead of $389.63.