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08/15/1968 RMs 1 7 KODIAK ISLAND BOROUGH ASSEMBLY MEETING - August 15, 1968 I CALL TO ORDER The meeting uas called to order at 7 45 p.m. by Deputy Presiding Officer Jim Barr . in the Courtroom of the New State Building, Kodiak, Alaska. II ROLL CALL Present Absent Sam Best, Borough Chairman Mrs. Jo Hajdu, Presiding Officer Jim Barr, Deputy Presiding Officer Don Bullock Don Arndt Mrs. Betty Springhill Also present: Jim Stansbury, Building Inspector; and approx. 6 people in the audience III MINUTES OF PREVIOUS MEETING - 8/1/68 There were no additions or corrections, and minutes were approved as presented. TV OTHER MINUTES A. School Board - 8/12/68. The minutes were read. Mr. Barr inquired as to whether or not the new carpet had been included in the budget, since this is an item of capital expenditure. Mr. Best will check on this with the School Board. B. P &Z 8/7/68 - No quorum. C. Comprehensive Planning Committee - 7/31/68. There were no comments. V COMMUNICATIONS AND CORRESPONDENCE A. Letter from Ivor Schott re School Board Resolution No. 1 (68 -69) Calling for . Bond Issue for School Building Program. The Resolution, calling for a 4 -1/4 million dollar bond issue to be placed on the October 1 ballot for construction of a new school in Ouzinkie, an addition to the East Elementary School, and a new high school complex, inlcuding a gym, swimming pool and auditorium, was read. Mr. Barr and Mr. Arndt felt that placing this question on the October ballot was poor timing, since everyone is upset over the large mill rate increase this year. They agreed that all of this construction is needed now, but felt that the question might fail. It was thought that the question could not be placed on the ballot again, if it failed, for one year. They felt that a very good sales campaign would be needed to pass the bond issue. Mrs. Springhill felt that the bond issue shouldn't be given up just because morale is low now. The School Board has been very anxious to get this question before the public. She felt that the bond issue would pass. Mrs. Springhill was in favor of putting the whole bond issue before the publid as one package. Mr. Best, Mr. Barr and Mr. Powell were in favor of splitting . the issue into three questions: 1) classrooms for Ouzinkie, the East Elementary School Addition, and the high school,2) the gym and auditorium, and 3) the swimming pool. They felt that the educational facilities are essential, whereas the gym, auditorium and swimming pool could be postponed if necessary. It was pointed out that Juneau had received Federal money to help construct their swimming pool. It was agreed that construction on the new high school should be complete by the fall of 1970, since by that time the Voca- tional School dormitories will be complete and the BIA will cancel the contract for use of their facilities. Mr. Barr felt that it would be difficult to convince the public of the necessity for a nea high school when the children now are using the excellent facilities of the Vocational School, and people might not realize that these facilities are only being used temporarily on contract. then the contract is cancelled, if a new high school is not ready, the high school would have to completely double shift. He felt that public support could be obtained under such circumstances. After further discussion, Mrs. Springhill moved, seconded by Mr. Arndt, that a resolution be drawn up to place the question of the school bond issue on the ballot for the October 1 election in three separate parts! 1) educational facilities, 2) high school gymnasium and auditorium, and 3) high school swimming pool. Motion carried by unanimous roll call vote. 1 ri 0 1 I 7 ASSEMBLY MEETING • August 15, 1968 2 B. Terms of School Board flembers. The terms were reviewed. . rrs . Horn's term expires this year and 7 1rs. Cannon has resigned. At least these two positions << *ill be on the October ballot. Also, the Assembly concurred in having ?r. Best question the possible vacancy created by r Tr. Podli ' s departure from Kodiak. C. Telegram from L. R. Durkee of HUD re Sale of Aleutian Hanes. The telegram, requesting the Borough Assembly's comments on the proposed sale in the form of a resolution,, was read. It vas pointed out that it is the intention of HUD to sell the Hanes to 7SI . It was felt that in addition to including covenants in the sale for drainage, paving, and yard grading, that structural upgrading should also be included. -Tr. Etanshury stated that he had written to ITUD concerning this, and they replied that no money was av Table for it. r1r Stansbury felt that this did net relieve them from the responsiJ ility. He recomlended that the Assembly go on record as re ju: ring that the Homes be brought up to minimum safe standards prior to the sale. Barr felt that clarification should also be made as to whether FUD intends to provide Raving and drainage with Federal funds, or to provide them and then charge the local community for them over a ten-year period. Tr. Best will look into this further. D. Letter from L. T. i1?ain re Leite Addn Blk 3 Part Lot 17. The letter was read, stating that a survey was necessary to straighten out the legal descriptions of both parts of Lot 17, and asking if the Borough would be telling to assume cart of the survey cost. This is one of the lots ehich the Borough is interested in Obtaining in order to trade it for one of mr, Erdman lots which is desired for the I- Street Playground. Mr, Best felt that if the Borough acquires part of the lot, which is noe under foreclosure Aroceedings, a physical survey right not be necessary to acquire title to it Posst a suit should be filed for quiet title with a metes and bounds description. This matter was brought up for information only VI PUBLIC HEARINGS A. Ordinance 68-13-0 Providing for Two Year Assemblyman to be Elected in October 1968. The ordinance was read. rTr. Arndt moved for its adoption, seconded by Mrs. Springhill. The meeting was recessed and a public hearing opened. TT. Powell questioned the intent of the ordinance, and ^r. Best explained its purpose was to create a vacancy on the Assembly each year, since an election had not been held the Se1oed year, which caused no vacancies sane years. There were no other comments, and the hearing was closed and meeting reconvened. notion carried by unanimous roll call vote. B. Ordinance 68.15 -0 Rezoning Baranof Heights ]3]k 4 Lots 7-9 and Blk 7 Lots 6-9 fran R-2 to R.3 Derald Schoon (Case 204- A) . 'Jr. Best stated that due to an oversight, proper notices had not been sent on this ordinance, and it would have to be readvertised. Mrs. Springhill moved, seconded by Vre Arndt, to table action on the ordinance until the next meeting. Motion carried by unanimous voice vote. C. Ordinance 68 -16 -0 Rezoning Various Parcels to Public Use.J'r. Best stated that the same situation was true of this ordinance as that of Ordinance 68 -1580. Nrs. Springhill moved, seconded by ir. Arndt, to table action on the ordinance until the neat meeting. Notion carried by unanimous voice vote. VII PLANNING & ZONING ITEMS A. Decision on Preliminary Plat of Resubdivision of Lot 19, USS 3099 into Sargent Subdivision, Blk 1, Lots 1.4, for Exception on Lot Width - Neil Sargent (CAse 25 -B). Mr. Arndt stated that his previous question on this subdivision had been caused by a misunderstanding, and he na•r had no objection to it Mr. Best reviewed the case. Pins. Springhill moved, seconded by Mr. ARridt, that the exception for lot width under Section IX of the Subdivision Ordinance be granted. Motion carried by unanimous roll call vote. B. Decision on Time Extension for Powell Trailer Court, USS 3099, Lot 3. The case was reviewed and a memo from the Sanitarian and Building Inspector listing the discrepancies in the court, and recommending that only an additional 30 days extension be granted for these items to be corrected, due to the number of extensions previously granted, and that it be understood that if the discrepancies are not taker. care of in this period, that the Borough will take action to force the court to close, was read. sir. Powell stated that 30 days would not be adequate time to correct the discrepancies, and requested an extension of 60 days. There was a discussion as to whether or not sewer risers are required by the National Plumbing Code. .Tf'ex further discussion, Firs. Springhill moved, seconded by Mr. Arndt, that Mr. Powell be granted 60 days from this date to correct the deficiencies listed in the Sanitarian and Building Inspector's memo dated August 15, based on an inspection of August 1. ASSa1BLY r -_ ETR G August 15, 1968 3 It was agreed that Item 7 in the memo, concerning the risers and cleanouts on the sewer connections, mould be adjudicated by the Borough Chairman from the Plumbing Code. Motion carried by unanimous roll call vote. VIII OLD BUSINESS None IX NE T1 BUSDISS A. Contract with Grey Huns for Operation of Hospital. , .;r. Best stated that he had spent some time with Piro %adsen putting together specific items of the contract. He reviewed the contract, which is for a 55-year lease at an annual rent of $1.00. The lease will have to be reviewed every 5 years to meet the requirements of the Borough ordinance concerning leases. The contract provides for. a yearly audit to be submitted to the Borough, and gives the Borough the right to suggest a revision of rates should there be a deficit. Further, the Borough would rake up any deficit incurred by the lessee re_elting from the operation of the hospital on a yearly basis in an amount not to exceed 75% of the previous _year's unoollectible accounts receiveable being held by the lessee, providing that the accounts receiveable are first assigned to the Borough for collection in an attempt to make up the deficit. The Borough would nay the fire coverage and for coverage of the personal property. The Nuns would obtain other insurance, and would pay for utilities and licenses. If the Nuns so desired„ they could give notice and the lease mould be terminated in one year. ■qtr. nest explained that the involvement of the Borough in a deficit is something nee', but that it is necessary since the Nuns might be forced to discontinue operation of the hospital in case of a deficit. After a 10• minute recess during which the Assembly studied the proposed contract further, 'Rr. Barr suggested that the Borough Chairman be instructed to investigate the possibility of a time period on the deficit so that any profits can be carried forward to offset a one -year deficit before we are obliged to reimburse. Also, the legality of the method by which we can collect the accounts receiveable should be investigated. f Springhill asked if the Hospital Eoard mould be permitted to review the contract, and 'Ir. Best said that they definitely would. X B. Approval of Tax Adjustments P 68-4, P 68-5, P 68-6, P 68-7, P 68-8, R 6S• -•4, R 68 5, R 68-6. The adjustments were reviewed. 'rs. Springhill moved. seconded by 4r. Arndt that the adjustments be anxhroved as presented. Motion carried by unanimous roll call vote. X CHAIRMAN'S FOR July A. Expenditure and Voucher reports. These were presented to the Assembly, together with explanations of the three vouchers questioned at the previous meeting. B. Transfer to Borough of Old Afognak School Site, USS 3886. i "r. Best reported that a deed transferring the school and property to the Borough had been received and recorded. Nost of the equipment is no longer there. 2\ question was raised as to the status of the houses at that site. The State was to have destroyed them. Mr. Best mill write a letter to the State and inouire as to what happened to the houses and to the equipment listed on the deed. C. PL 874 Funds. A note had been received from 7 1r. Schott explaining that if there is a reduction in PL 874 funds during the current year, the State foundation program would not pic}., this up until next year. Tiro Hest will pursue this matter further. D. Municipal League Annual fleeting on October 23 -26, Mr. Lest stated that he will be attending this meeting, as well as the pre -c 'omen's conference preceding it. He invited the Assembly to attend the meetings if they wish. E. Applications for Borough Attorney. Mfr. Best stated that two other applications had been received for this position. One was from an individual who has not yet passed the Alaska Bar, but who has an extensive background. The other applicant would act as a consultant firm and is considering opening a branch office in Kodiak. A form letter is being sent to all applicants telling them that all applications will be reviewed within 60 days and notification of the Borough's choice will be sent to them at that time. fir. Best suggested that the Assembly have a work session to review the applications. Copies of the applications will be sent to the Assembly. F. I Street Playground. _Jr, Best spoke to Dennis Cessna, and he mould be willing to sell the 8 lots which are desired for the playground at a figure of $2,000 per lot now (which is the assessed value of each lot , with the remaining balance to be paid 1at: r make the price of each lot equivalent to the prices of the other lots which are purchased for the playground. Also, $300; 1 11 I 0 , 1 ASSEMBLY MEETING ° August 15, 1968 4 to $400 per lot would be added to cover the cost of upgrading and clearing the lots. He would like the original $2,000 per lot applied to his tax bills. In the end, the price for each lot would probably be about $3900. The asking price in the area has been between $5,000 and $6,000 per lot. The Assembly concurred in having Mr. Best check into the legality of the Borough's purchasing these lots. All of this property has been included in the Comprehensive Plan as being needed for school purposes by 2000, and therefore Mr. Best felt that it should be acquired as soon as possible. G. Pratt and Erdman Trailer Courts, rr. Best stated that the Pratts and Erdmans . had agreed to decide by September 1 whether or not they will ue rade and continue their t_ei er courts. flr. Pest reviewed L•:e probable costs of improving the co vrts with them. Mrs. Springhill cbccted to telling them how to arrange their finances. She felt that since they ueec opeezting under grandfathers right that they should not be asked to r:a_e these improvements since they can't afford theia. Mr. Arndt asked if this were true even when there are severe sewerage probl =ins and fire hazards, Mr. Barr stated that he felt it was much better for the Pratts and Erdman to realize now everything that will have to be demo, If they were required to make improvements only a little at a tiscc, they might go so far into debt that it would lead thorn into bankruptcy. Mr. Stansbury otated that the_-e cannot be grandfather's rights where health and safety are concerned, Grandfather's rights pertain only to the use of property. When there are broken se -ter and water lines that exist in the same ditch, the :.situation must be corrected for the sake of the individuals who live in the trailer court. Mrs. Springhill still objected to the possibility of forcing these courts to close down. H. Contract with Will Ross, Inc. for Hospital Eauipmnnt. The hospital equipment is now estimated to cost $95,000. The original figure was to be $90,000, but the excess had been anticipated in the capital improvements fund.. The equip went will all be shipped to Eodiak together at the lowest rate possible. Some of the items-•- renovated instead of new to keen the expenses to a bare minimum. Matching funds for contingency items have been requested from Hill Harris and Hill - Burton. I. Nuns' Quarters- Mr. Best asked if the Assembly wished to authorize the architects to complete the plans for the Nuns' quarters so that a contract could be negotiated with the barrack Co. for their construction. It would be less expensive if they could be constructed at this time. These rooms could be converted to offices in the future, if desired. i'tr. Arndt moved, seconded • by Mrs. Springhill, that the architect be authcrized to draw u plans for the Nuns' quarters. motion carried by unanimous roll call vote. Mt. Best will bring the rough plans to the next meeting. J. Possible Adoption of Parks and Recreation Power. Mr. Best asked the Assembly if they wished this question to be placed on the ballot. He stated that there are matching funds available which could be obtained to provide recreation and tourist facilities which would help boost Kodiak's economy. Pars. Springhill stated that she was opposed to the Borough having any more power. She felt that the inequities of the tax structure should be considered first. The people living outside the City are not paying the taxes they should be paying. Annexation would help, but it does not appear that it will succeed because of the additional 2% sales tax proposed by the City. She felt that either the possibility of becoming a third class Borough should be considered; or else thought must be given on how to divide the responsibility of the tax load. tier. Best spoke in favor of merging the Borough and City governments, since two forms of government are too expensive for the numher of people here. He stated that the mi.ntates of the Juneau Charter Commission and the draft of their document are available at the Borough Office. He suggested that the Borough work toward putting this question on the ballot a year from October. Mr. Barr did not feel that the tax structure was inequitable between those inside and outside the City, since those living outside pay City sales tax and the only direct benefit they receive is fire protection. He felt that it was unfair for the City to propose a policy of assessment for utilities only for those outside the City, since they mould then be paying City taxes plus the assessments if they were annexed. It was also pointed out that tax monies from renters is being nursed, and that a sales tax such as the one proposed by the Borough would have spread the tax base out more evenly. K. Withdrawal of Supplemental Sal <: ry for Seafood Sanitarian and Secretary by City. The City notified Mr. Best that as of August 15, they were no longer *participating in these salary supplements. They did not feel that the City has been receiving enough services from the Seafood Sanitarian to warrant the supplement. The General Sanitarian now feels that he should turn down his salary supple- ment, and plans to so notify :he City and Borough, in which case there would no longer be tit City and forou h Senitarian, but e State Sanitarian only. This )•f) "! 1 7 1 ASSEMBLY MEETING _. August 15, 1968 5 would mean a curtailment of sanitary inspections for the City and Borough. Mr. Barr agreed with the withdrawal of the Seafood Sanitarian°s salary, but felt that the supplement to the General Sanitarian °s salary should be continued. Mr. Best will attempt to negotiate with the State concerning the Sanitarian positions as requested by the Assembly at the time of the adoption of the budget. L. ACS Trailer Court. Since several trailers had to be removed from the BIA property, Mir. Best felt that the coct . ?_ e paid out of the receipts from the trailer court rental-. $34,000 is anticipated from these rentals for this year, and only part of this .:..mount was dedicated to school playground improvement in the school budget. Mr. Arndt moved, seconded by Mrs. Springhill, that this bill for 4,;60, be ;said out of the ACS trailer court receipts. Motion carried by unanimous roll call vote. XI ASSEMBLY COM TINTS A. Mr. Barr re Revision of Trailer Park Ordinance. Mr. Barr suggested that the proposed new trailer park ordinance be finalized as soon as possible. Mr. Zest stated that he is working on a Camper Park section, and that he is also anxious to have the ordinance finalized. XII AUDIENCE COMMENTS A. Mr. Stansbury re Camper Park. Mk. Stansbury suggested that if the area originally withheld from a land sale to be used as a camper park is not feasible, that the Borough choose another site and go ahead with this idea. any people cane to Kodiak with campers and when they find no place for camping, a bad name is created for the area. Mr. instated that a proposed school site adjacent to the Ram area is now being considered by the Comprehensive Planners. This might be a good location for a camper park, and could probably be so used for at least 10 years until it would be needed for the school site. Mr. Best said that the status of this land would be explored. The land could be leased to a private individual for a camper site at a very nominal rate. Water and power are available in the area ..III ADJOURNMENT -- The meeting adjourned at 11.05 p.m. ATTEST: G. S. Best, Borough Chairman (/ ix, Acting Clerk APPROVED- Adj. No. P 68 -4 P 68 -5 P 68 -6 P 68 -7 P 68 -8 R 68 -4 R 68 -5 R 68 -6 ADJUSTMENT TO BE APPROVED BY ASSEMBLY ON AUGUST 15, 1968 Name Amount Williams, Ralph I 21.17 & Lila R. Kenneth M. 97.22 & Lorraine A. Casey Hajdu, George A. Esther B. Horton, Kay P. & Lorena A. Burch, Alvin R. 1,118.38 & Barbara G. Wakefield Fisheries 17.41 & Richard C. White Sautner, John & Cloe 32.62 Richmond, Maxine Reason Property located inside City. Amount removed from Borough roll and placed on City Pilot list. Property located inside City. Amount removed fran Borough Roll and placed on City Pilot list. 77.60 Error in calulation of taxes. Tax should be 8.62 instead of 86.24 43.90 Plane is located on the Navy Base and is exempt from taxation. Remove from tax roll. Was assessed in duplicate. Error in valuation. Should be $8,360 instead of 10,580 Error in calculation. Tax should be $50.30 instead of $82.92. .78 Grazing lease cancelled 7/6/66.