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06/06/1968ASSEMBLY G Ju ne 6, 1968 ' CORREC'T'ED COPY I CALL TO ORDER II DOLL CALL III NINU ES OF PREVIOUS MEETINGS IV OPHER MUTES The meeting was called to order at 7:45 p.rn. by the Presiding Officer, Jo hajdu in the Magistrate's Courtroom, Donnelley Building, Kodiak, Alaska. Present Absent Sam Best, Chairman Don Bullock Mrs. Jo Hajdu, Presiding Officer Jim Barr Don Arndt Mrs. Betty Springhill Also present: Roy Goodman, City Manager; Ivor Schott, School Supt.; Roy Madsen, Attorney; Jim Stansbury, Building Inspector, Howard Keiser, Sanitarian; Robert Summers, Assistant CityEriginser, Doug Preston, Clerk/Treasurer; and Ruth Croney taking minutes. A. Regular Assembly meeting - May 16, 1968 B. Special Assembly meeting - lay 20, 1968 C. Special Assembly meeting - Hay 27, 1968 Comment: it is to reflect in the minutes of the lay 16, 1968 Assembly meeting, a correction as follows: Mrs. Jo Hajdu voted against the 1968 -69 School Board Budget because as she stated the Budget for the past three years has been presented erroneous. Mfrs. Hajdu said that since the Assembly had received the new Budget only the day be- fore the meeting, she felt the only way to approve it with fairness, was to adopt a central accounting system. A. P & Z meeting - May 29, 1968 B. School Board meeting - flay 14, 1968 C. School I3oarci meeting - May 20, 1968 D. Ordinance Committee meeting - June 4, 1968 V c 1JNICATIcIS - CORRESPOMENCE - PEOPLE TO BE HEARD City Manager's letter re: proposed sale of Sub lots 1 -7 of Lot 18 ( Thorsheim Subdivi- sion) and all of Blk 15 Townsite. Mr. nest read a letter fran Roy Goodman, City Manager, stating that f}r. Thorsheim has proposed to sell the above land to the City for a total amount of $115,000.00. This area has been designated for a future Borough/ City complex under the new comprehensive plan now being prepared. Mr. Goodman asked if the Borough would want to participate in the cost of the acquistion. sirs. Hajdu and dr. Best felt that it would not be wise to buy the said property at this time, be- cause 1. shortage of Capital Improvemment irony, 2. Borough has land that could be used, 3. Lease arrangement might be more satisfactory until some of the present Capital Improvement Plans are completed. Mr. Barr stated that he could see a lot of advantages to this property, however he felt that buying this property jointly with the City might present some problems. Mrs. Springhill made a motion that the Borough enter into a joint ownership with the City on the Thorsheim property anti it was seconded by Mr. Barr. Motion failed by unanimous roll call vote. B. Division of Lands letter re: additional survey of Port Lions area. A letter was read by Mr. Best from Vt. Hoff man, Chief Cadastral State Engineer, regarding the re- quest from Iir. Reed Oswalt to have additional survey work to be included in the sc)edulec, Port Lions survey contract , 2nd addition. ±fir. Hoffman stated that since the Port Lions survey contract had .already beeft .„ e c tiafed the submitted, the said survey could not be accomplished under the same contract, and would need a separate contract. Chairman best stated that he felt Mr. Oswalt would have more than the normal amount of land for a saw mill since at this time he has requested approximately 80 acres as to the usual mexiit un 15 acres, given by the State. It was also noted that Mr. Oswalt already has adequate access to the beach area as per present easement along the air- field and could select a site in the 2nd addition survey. Mr. Arndt then made a motion to have a separate survey made as the Division of Lands had suggested. Motion did not carry as there was not a second. After further discussion by the Assembly, it was suggested that the City Of Port Lions give an opinion and recommendation on this matter. Mr. Barr made motion and seconded by Mrs. Springhill that the Borough Chair- man write a letter to the Port Lions City Coundil requesting written notification to the borough of their desires and reccm nations of the 2nd addition of Port Lions, survey and Oswalt's saw mill application. Motion carried unanimously by voice vote. KonimumND130RouGi 4 1 ASSEMBLY MEETING - June 6, 1968 C. Letter from T. T. Jackson re: Building Inspector. The Borough Chairman read a letter from Mr. Jackson requesting an additional building inspector be on hand at all times in the next few weeks for the purpose of inspecting underground improvements on his trailer court. Er. Jackson felt it was necessary due to the fact that time in- volved in waiting for an inspection caused undue cost. Mrs. Hajdu suggested that fir. Jackson schedule his work so that the Building Inspector would know when he would be ready for the inspection. Mr. Jackson stated that he would be willing to pay for the service. Mr. Stansbury said he and Mr. Keiser mere ready available to do the inspection if they were given notice a short time ahead of said action. It was suggested that another engineer be hired for this particular inspection and Mrs. Springhill suggested that a registered engineer could alternate with Jim Stansbury. The Chairman said that if the Assembly went this route, the individual would have to be approved by the Borough and that the building inpector would still be responsible for the trailer court. He also said the inspector would have to be responsible to the Borough aid would be paid by the Borough and the Borough would be reimbursed by J1r. Jackson. Mr. Best stated that he thought the inspection could be handled by the staff especially since thatis what they were hired for. It was stated that if the Borough acted upon this, it would in no way be reprimanding the Borough Building Inspector. It was also agreed uponlby the members that the additional inspector be only responsible for the underground utilities. Mrs. Springhill made a motion to honor Hr. Jackson's request that the Borough be allowed to hire Gerald Fausset to do his underground utilities inspection at his expense. It was seconded by Mr. Arndt. Motion carried unanimously by roll call vote. sir. Barr abstained because of personal interest. D. Review of plan for Larsen Bay School. Plans for the Larsen Bay School was shown to the Committee members by Mr. Best. The Chairman felt that the only change in the plans should be to put an aluminum or galvanized covering over the flooring in the generator building. He feels that a concrete flooring would be too expensive and the only alternative would be the proposed metal covered floor , which would provide the necessary fire protection. The building inspector, Mr. Stansbury and the Sani tarian, Mr. Keiser reviewed the plans also and they both have noted a change in the septic systems that the School Administrator has recommended. It was suggested that they get together with the School Board and make arrangements to solve this problem. Mrs. Springhill moved to approve the plans for the Larsen Bay School, subject to the Sanitarin and Building Inspectors discussion concerning the septic system along with the Borough Chairman suggestion for the metal covering of the wood floor in the generator building. It was seconded by Mr. Barr. Motion carried unanimously by roll call vote. E. Borough Endorsement of School Capital Improvement for LEA. I1r. Best stated thaf in order to expedite Federal Planning funds on the School Program, Mr. Merrill with the EDA, suggested that copies of rough drafts of the Comprehensive Plan be sent along with the letter of transmittal stating the Borough endorses the School Capital Im-e provement plans and establishes it as priority # 1 on the Comprehensive Plan now be- ing prepared. Also that there is no conflict with the Land Use Plan and to include a report of the status of the Comprehensive Plan. It was suggested that the Borough. continue the use of the State Vocational School as long as possible. Hrs. Hajdu stated that the estimated cost of $750.00 plus per each student enrolled in the school, should be considered by the Borough, since cost of operating and maintaining the up- keep of the school will increase with the expanded Capital Improvements Program. Mrs. Springhill made a motion for the Borough to approve the endorsement for the School Capital Improvement Program to establish it as priority # 1 on the Capital improvements Plan. Seconded by Mr. Arndt. Motion carried unanimously by roll call vote. F. Dick Berg re: VFW Site. Mr. Berg gave a report as to the progress of the 30 acres VFW Recreational Site at M,nashka Bay Area. He stated that the road is in and up to minimum standards. Also that the Trap House and Rifle Range are under construction and will be completed very shortly. The Lodge will soon be under construction and:- the deposit to the builders has already be given to them. There is a minor diffi -' culty regarding the agreement with the Borough inasmuch as the land is not ready tt survey as yet. However, Auras noted by Mr. Berg that this too_should be ready for survey in the very near future. Mr. Berg stated that there has been quite a lot of vandalism lately at the Site, and in order to protect their interest and the Borough interest, the VFW will file complaints and advertise license numbers and names in the paper to protect this area. Mr. Madsen suggested that the VFW post No Trespassing' signs. Mrs. Springhill made a motion, seconded by Mr. Barr, that the Borough authbr- ize the VFW the jurisdiction over the particular land that has been designated for the VEW Recreational Site, in so far as the Borough is legally empowered. Motion carried unanimously by voice vote. 2 KODIAK IS2AJ BOIUH 0 1 1 1 3 ASSEMBLY MEETING - June 6, 1968 VI PUBLIC HEARINGS A. 2nd Reading & Public Hearing - Ordinance 68 -10 -0 re: loan to School Board Account of $38,093,00. The Borough Chairman read Ordinance 68 -10-0. Mrs. Springhill made a motion to adopt the Ordinance as read at the 2nd reading, seconded by Hr. Arndt. L'eeting was recessed and opened for Public Hearing. There were no dents. The meeting was then reconvened. Lotion carried unanimously by roll call vote. VII PLANNING & ZONING NONE VIII OLD BUSINESS A. Exception for Sanitary Fill Site at Monashka Bay (Case 199-A). After a review for exception for the Sanitary Fill Site at Monashka Bay it was moved by Mrs. Springhill that the Borough approve the action of the P & Z granting the exception of the Sanitary Fill Site at Monashka Bay (Case 199-A), seconded by mr•. Harr. Motion carried unani- rcously by voice vote. After further discussion, the motion was again confirmed and approved. B. Property conveyance to Port Lions - Res. 68 -15 -R. There was no discussion. Par. Barr move to adopt Res. 68 -15 -R and seconded by Mr. Arndt. Motion carried unanimously by voice vote. C. Kodiak Land Company request for change in Plant Site Lease. It was requested by Mr. Fulp that since the necessary papers were not available, the item be removed from the Agenda and was tabled. D. Reconsideration of Mater Resources. Since the City Council did not see fit to contribute to the USGA Water Resources Study, it was brought up to the Assembly for reconsideration for their action. It was stated by Mrs. Springhill that the City had already spent a lot of money on water resources in the past and they felt that it was not a wise expenditure at this time. It was also noted to the Assembly that the City felt that the water was needed now and not in five years, and that they wbuldnot want to spend the money on such a long range plan. It was stated by Mr. Madsen that the City Council felt the proposed rivers such as Buskin River, Russian River, and Sargent Creek could not benefit the city because of being too far away from the city itself. Lir. Barr said that to tile best of his knowledge no study of water resources had ever been made by the city. It was moved by Mr. Barr and seconded by Mrs. Spring- hill that the Chairman write the USGS to inform them that the Borough Assembly was not able to convince the city that a long range plan study is necessary, and inas- much as the study would be primarily beneficial to them, there shall be no further' action on the part of USGS that might involve expense to the Borough. P' 1r. Barr stated that the minutes should reflect that the city action is very ill advised and that he feels we need this study and need to know where water is available. Motion carried by roll call vote. Yes NO Mrs. Jo Hajdu Don Arndt Jim Barn 6- at r , L < firs. Springhill ; , e � fi , ,.,_ ! -F( /1,,_t c w --ti -�� ,. IX NEW BUSINESS e, S t t�c o , . r i : k . 1 1, a it t, �ti ���� C � , ' & c.e _ .- > t A. Samuel and Oliver Selvog re: additional extension of payment. Miller Point Blk 7 Lot 1 1st addition - Blk 10 Lot 6 1st addition. Mr. Best read the letter from Mr. Samuel and Oliver Selvog requesting an additional extension of payment on Blk 7 Lot 1 1st addition - Blk 10 Lot 6 1st addition. It was moved by Mr. Barr and seconded by Mrs. Springhill that the Borough Assembly grant the 60 day additional extension for payment of Samuel and Oliver Selvog. Motion carried unanimously by voice vote. B. request for extension of payment for Kenneth Forster re: Miller Point Lot 6 Blk 5 1st addition. A letter was read by the Borough Chairman regarding the request for an extension of payment from Mr. Forster. Mrs. Springhill made a motion to grant a six months extension of payment with the stipulation that only one lot be involved, since there was a question on the amount of lots involved. It was seconded by Mr. Barr. Motion carried unanimously by voice vote. C. Fixture Site for Chiniak School. A map of the proposed site was shown to the Assembly members. It was stated that the Borough designate this area as the future site of the Chiniak School. Mr. Madsen said a resolution changing the zoning map would have to be drawn up. Mrs. Springhill made a motion to authorize this partic- ular site. It was seconded by Mr. Barr. Motion carried by voice vote unanimously. KODIA 11 t(SRO& H 0 1 1 2 4 ASSEMBLY MEETING - June 6, 1968 D. Okey Chandler re: Trailer Lot 3 USS 3099. Chairman Best read a letter franMr. Chandler regarding a fence to be put up between his property and that of Chuck Powell's Trailer court, and that a time limit be put on this action. It was suggested by Mrs. Hajdu that this was not an unreasonable request and Mt. Chandler's request should be granted. After some discussion, Mrs. Springhill made a motion that the Borough Chair- man take action and direct Et. Powell to erect a fence between the two properties and also remind him of the dealine of August 1, 1968 to bring the trailer court up to standards. It was seconded by Mr. Arndt. Hbtion carried unanimously by voice vote. E. 1st Reading Ordinance 68 -9-0 re: Borot h Health Powers. Ordinance was read by Mr. Best. After some discussion as to what the Borough Health Powers include it was suggested by Mrs. Springhill for this item to be tabled until such time as the Ordinance 68 -9 -0 is amended to include all powers of the Alaska Administrative Code - Article 7 Division 1 - Chapter 2 - Subchapter 1 -14. It was seconded by Don Arndt. Upon further dicussion firs. Springhill and i'iir. Arndt withdrew the motion. It was felt by Hr. Keiser that the Ordinance as written did not allow enough jurisdiction for him to act in full if necessary. Mr. Best suggested that he and hr. Keiser review the Code for those items which were compatible, desirable and which could be enforced for a later Ordinance. It was moved by Mrs. Springhill and seconded by Mr. Barr that Ordinance 68 -9 -0 be passed . in the first reading. Motion carried by roll call vote as follows: Mrs. Hajdu - Yes; Mr. Arndt - Yes; Mr. Barr -- No. F. Expenditure Report for 1968. The 1968 Expenditure report was read by Mr. Best. There was no comment. Auction was made by Mrs. Springhill and seconded by Ate'. Barr that the Expenditure Report for 1968 be accepted as presented to the Assembly. motion carried . unanimously by voice vote. X CHAIRMANS REPORT' A. Assembly meetings: Mr. Best stated that it had been suggested that the meeting of June 20th be postponed until the 88th of June because two Assemblymen would be gone on the 20th, but he suggested that there be two Assembly meetings for this month due to the fact there has to be an approval of the judges and clerks for the Tax Elections, on the 20th. It was suggested by Mrs. Hajdu that the major part of the Agenda for the meeting of June 20th be put on the Agenda for the meting of June 28th. It was agreed to by all the members. B. What is a Trailer? Chairman Best said that the question of what determines a trailer and what doesn't will be coming forth in the near future and he suggested that all assembly ntianbers think about this and be adversed on the subject for future reference. C. Use of New Court Roam for Meetings. Air. Best met with Mr. Goodman, City Manager, Mr. Reynolds, and Mr. Mason and an agreement was reached for Borough use of the New Courtroom for the Borough meetings. XI ASSEMBLY NO COViviEN S XII AU3OURMNT The meeting was adjourned at 12:30 p.m. Attest APPROVED BY G. S. Best, Borough Chairman