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01/18/1968) :. ,,. 1 fl 1 I KODIAK ISLAND BOROUGH ASSEMBLY ME'T'ING - January 18, 1969 I CALL TO ORDER The meeting was called to order at 7;55 p.m. in the Magistrate's Courtroom, Donnelley Building, I:odiak, Alaska, by Presiding Officer Jo Hajdu. II POLL CALL Present Sam Best, Borough Chaff_ een Mrs. Jo Hajdu, Presiding Officer Don Arndt Jim Barr i +irs. Betty Springhill III NINUI'ES OF PREV:tOuS MEETINGS Absent Don Bullock (excused) Also Present: Doug Preston, Clerk /Treasurer, Ralph Valkama, Assessor; Roy Madeen, Attoreoy; Jim Stansbury, Euilding Inspector; Howard Keiccr, Sanitarian; Sally Hendrix, Secretary, taking minutes; and approximately 15 people in the audeince. A. Regular - 1/4/69. Mr. Best made a correction under Par. VI -A. The minutes should state "the rotary C.lth is p'.r ning to supply labor and materials for the Ouzinkie playground, and it is e:.pected to cost less than $1000," rather than "it is not expected to cost less than $1000." firs. Ha stated that she had requested a legal opinion concerning the use of raw fish tax, and there were no opposing comments. This had been anitted the minutes. There were no further additions c :' c ;cti ons , and the minutes were approved as corrected. IV OTHER MINUTES A. P &Z - 1/10/68. There were no comments. B. School Board - 1/8/68. The minutes were read. Mrs. Springhill made a motion, seconded by Pair. Bar that the proper documents be dr, -a .up approving the supplemental school budget based on School Board Resolution No. 678 -4. Motion carried by unanimous roll call vote. Mts. Hajdu inquired about the charges made for use of the Armory. She under- stood that the Armory was supposed to be open for community use in exchange for the land they received for the building. and suggested that this be looked into. Mrs. Hajdu noted that the School Board minutes should be corrected to state that the ACS trailer court funds were donated by the Borough, and not by the City. C. Planning Con nit'.-ce - 1/9/68. There were no comments. V QOf'it 7NICATIONSS - CORRESPONDENCE - PEOPLE TO LE HEARD A. Letter from Mr. Schott re Resolution 68 -3 -R Authorizing Application for PL 815 Funds. Letter and resolution were read. ILir. Schott explained that it was necessary to re- submit this application, since the amount of funds avai:lablb •tb :Kodiak had not . been . pr- vicrw:: y. } , ,,m ,but has now been determined. Vr . Barr moved, seconded by Mrs. Springhill, that Resolution 68 -3 -R be approved. Notion carried by unanimous roll call vote. B. Request from Chamber of Commerce Oceanographic Committee for Matching Funds. The minutes of the last meeting of the Committee were reviewed, stating that these funds will be raised through local effort, over and above the funds donated by the City. However, there was no Committee representative present, and no revised budget had been submitted as previously requested by the Assembly. Mr. Barr moved, seconded by Mr. Arndt, that the matter be tabled, but that the Chairman encourage the Committee to submit a budget and to send a representative to the next meeting. Motion carried by unanimous voice vote. C. Mir. Brechan re Borrow Pits D. Request from Podiak Bloch and Agjjregate Co. for Borrow Pit E. Request frem R"="3 Welborn for Barrow Pit Mr. Brechan tai t he had e eginally applied to the State for the entire area in Eel)e I ; _rich h-d ban rejected by the Assembly and P &Z. However, 1 0 1 1 3) 4 9 ASSEMBLY MEETING - January 18, 1968 2 the State divided the area into 3 sections because they had received several requests for borrow pits. ir. Brechan asked that the Borough's previous rejection of the requests be reconsidered, since tests showed that this was a good source of a suitable quantity, and that the sewer and water lines could not be feasibly salvaged and used. He felt that Bells Flats is the only logical area for an aggregate source, and that it is important to Kodi.ak's economic growth to provide this source to local contractors, since it would help hold down the cost of building. he further requested that each area be 22 acres, since 7 acres, as suggested by the State, would not be at all sufficient for one company to use. Et. Stover and Mr. Welborn agreed with Fir. Brechan. Hr. Best reported that he investigated the area and the material is available. He recommended that it be left up to the applicants to decide if the material is of suitable quality. He said that if it was agreeable, he would proceed to investigate the area and have the pits mapped out. He suggested setting aside 4 or 5 areas of 15 to 20 acres each. Mt. Barr was concerned about reserving a part of the area for future Borough and City use. Pits. Hajdu suggested that another area suggested by the State be kept for this purpose. Pic. Madsen stated that the arrangements could be made either through the State or under the Borough ordinance for land sale and lease. It was agreed that a lease negotiated with each applicant would be the best arrangement. Mt. Barr moved, seconded by hr. Arndt, that the Borough Chairman delineate the areas suitable for borrow sites and, working with the Attorney, draw up appropriate leases to take care of the requests, and that the land be appraised within 90 days of the lease agreements. It was requested that the leases be finally approved by the Assembly when they are prepared. Motion carried by unanimous roll call vote. F. Letter from Dr. Johnson to U.S. Surgeon General re Medical Care for Natives. The letter was read. After some discussion, it was agreed that the Assembly members should personally contact Dr. Johnson concerning their views on this matter. G. Karl Armstrong re Postal Delivery Service. Mr. Armstrong spoke about the possibility of obtaining this service for Kodiak. He suggested that the Assembly pass a resolution encouraging this. It was pointed out that the first step would be to provide street names and house numbers. Fir. Best stated that he had discussed this project with the City, the Rotary Club, and the Chamber of Commerce, and had offered the support of the Borough to complete this project. PossibLy the City will be able to do it when their second engineer joins the staff. Mrs. Springhill suggested that :fir. Armstrong contact Agnes Suryan, who is working on this project with the Business and Professional t.'cnen's group. VI PUBLIC HEARINGS - None VII PLANNING & ZONING ITEF S A. Ordinance 68 -1 -0 Rezoning Thorsheim Lot 18 Sub Lots 20 -28 from R -3 to Business - P&Z and Assembly Initiative (Case 192-A) - First Reading. The ordinance was • read by title only, and copies distributed to the Assemblymen. tir. Best reported that the Cannons had no objection to their property being included in the rezoning. Firs. Springhill moved, seconded by i'r. Barr, that the ordinance be adopted in the first reading. Motion carried by unanimous roll call vote. B. Tentative Final Approval of rilarney Hills Subdivision of Tr. R, USS 3218 - St. Diary's Catholic Church (Case 126 -C). Mr. Barr stated that his firm had reviewed the plat and approved it. Fair. Best explained that this is the first stage of development of the original preliminary plat. Fair. Barr moved, seconded by Mir. Arndt, that the plat be given tentative final approval. Rion carried by unanimous roll call vote. C. Confirmation of New Planning & Zoning Commission Members. Mr. Best asked confirmation of his appointments of Ernie Brothers and Phil Anderson to P &Z. Mts. Springhill so moved, seconded by Mr. Barr, and carried by unanimous voice vote. D. Review of Proposed Trailer Park Ordinance. This was postponed until later in the agenda. VIII CCD BUSINESS A. Resolution 68 -2 -R Approving Agreement with DHUD re PILOT Payment for Aleutian Homes. The resolution was read. It was pointed out that the City and the Borough object in principle to the deduction made by DHUD on the warehouse building, but it was felt that it would cost more to pursue the matter than it would to accept the loss. Mr. Darr moved, seconded by Mir. Arndt, that the resolution be approved. Motion carried by roll call vote as follows: Firs. Hajdu - Yes, Mr. Arndt - Yes, Mr. Barr - Yes; Mrs. Springhill - No. { 4. 1 6 ASSEMBLY MEETING - January 18, 1968 3 IX NEW BUSINESS A. Authorization for Legal Action Against Inadequate Sewage Systems. Letters from the Sanitarian concerning the situation at Island Lake and the Brunstad Trailer Court were read, as well as Mr. Best's letter to Mr. Curley, Manager of the Brunstad Court. Mr. Best requested permission to take legal aetion against the court if it is not closed down as requested by the Sanitanian. tars. Springhill moved, seconded by Mr. Barr, that legal action against inadequate sewer systems at the Brunstad Trailer Court be authorized, if required. Mr. Curley asked if az arrangement could be made for water to be carried to the court. tar. Keiser stated that it would be impossible to improve the sewerage conditions for a reasonable amount of money, and felt that no more temporary arrangement„ should be made. It was agreed that the fastest way to provide sewer and water to the area would be through annexation, but that although the City is already working on it, none could be provided for at least a year. Motion carried by unanimous roll call vote. Letter to ir. Copsey from the sanitarian and one from the Chairman and Building Inspector concerning the sewerage situation at his trailer, were read. Mr. Arndt stated t It Mr. Copsey had told him he would take care of the necessary improvements. Mrs. Springhill moved, seconded by Mr. Barr, that the Assembly concur with they action of the Borough Chairman regarding the Copsey trailer that the corrections be made or the trailer be vacated by January 29, and that legal action be instituted if necessary. ter. Jackson inquired if the Champion line was a ilable for hook -ups. It was explained that the City is in the process of acquiring the line, and that the present owners are not accepting hook -ups at this time. Hook -ups could have been made previously, however. Potion carried by unanimous roll call vote. Mt. Barr asked if the Borough should be the instigator of action against the Pratt and Erdman courts, but Mr. Mddsen replied that any necessary action could be taken by the City. IX B. Authorization for Borough Chairman to Sign Annexation Petition. Mr. Best read the list of areas owned by the Borough which are to be included in the proposed area -wide annexation. Tars. Springhill moved, seconded by Mr. Barr, that the Chairman be authorized to sign the annexation petition. Motion carried by unanimous roll call vote. C. Exclusion of Election Officials from Social Security. Mr. Preston requested they tie Assembly approve this exclusion, as required by the State, if they so wished. Mrs. Springhill moved, seconded by I5r. Arndt, that the election officials be excluded from social security. Motion carried by unanimous voice vote. VII D. Review of Proposed Trailer Park Ordinance. It was agreed that a special meeting should be set up with the Assembly, Ordinance Committee, and Trailer Park Owners, for a work session on the proposed revision of the ordinance, and that copies of the proposed ordinance be mailed to the park owners. Mrs. Springhill moved, seconded by Mr. Barr, that this item be tabled pending a work session with the trailer park owners, Ordinance Committee, and Assembly. Notion carried by unanimous voice vote. X CHAIRMAN'S REPORT A. Property for Boy Scouts. Mr. Best requested that the property at Island Lake requested by the Boy Scounts be declared surplus and available for disposal's() that the Borough can proceed with the necessary arrangements to dispose of the property to them. ham'. Arndt so moved, seconded by Mr. Barr, and carried by unanimous voice vote. B. Economic Development District. Mr. Best requested that the Assembly review the material on this which had been mailed to them, so that they would be prepared to discuss it with Mr. Booher at the meeting on February 1. He explained that 2 or more election districts could join together to form an economic development district. The district would have an office and a director to study the needs of the area,such as roads, transportation routes, etc. Kodiak could join with Bristol Bay or the Kenai Borough. This program would assist the area in obtaining loans from various agencies. Mrs. Hajdu said that she would invite the webers of the board of directors of the Kodiak Island Improvement Corp. to the meeting, since they have had experience with SBA loans. C. Comprehensive Plea. Mr. Bet reported that the Committee and Tryck, Nyman and Hayes have just finished the OEDP application and will submit it immediately to EDA, after which we will receive copies of the completed application. The ASSEMBLY MEETING - January 18, 1968 4 Committee will now work on the Comprehensive Plan. The Federal Water Pollution Laboratory people are now working on a study of pollution in the harbor. krs. Springhill commented that the most urgently needed planning is for water and sewers. Dar. Best stated that this is in the first stage of the Plan. D. BOE. Fir. Best reminded the Assembly that the B.O.E. on the 1967 Supplemental tax roll will be held on Tuesday, January 23. He reported that other Boroughs use their DOEE's as a time to take action on writing off of small tax amounts or of those bills for whom the recipients cannot be located, for personal property. Since the Statutes make no provision for this, it was felt that the B.O.E. is the best time to take care of this. Personal Property Forms. The forms had been ordered from the printer on November 18 but had not yet been received. In order to be fair to the taxpayers, hr. Best asked the Assembly's concurrence on extending the deadline of filing the forms from February 15 to February 29. The Assembly concurred. XI ASSEMBLY OOrS A. Mr. Barr re Parks. Nr. Barr inggtred as to whether a meeting had been held with the State Park Department. It was reported that a greeting will be held in the near future. B. Executive Work Session - Assembly and City Council. It was agreed that this meeting would beheld on Saturday, anuary 20, at 10 ;00 a.m. XII ADOCU - The meeting was adjourned at 10:50 p.m. ATTEST: APPROVED: