11/16/1967KODIAK RdUG
ASSEMBLY MEETING - November 16, 1967
I CALL TO ORDER
II ROLL CALL
III MINUTES OF PREVIOUS MEETING - 11/2/67
IV OTHER MINUTES
The meeting was called to order at 7:35 p.m. by Presiding Officer Jo Hajdu in the
Magistrate's Courtroom, Donnelley Building, Kodiak, Alaska.
Present Absent
Sam Best, Borough Chairman None
Mrs. Jo Hajdu, Presiding Officer
Don Arndt
Jlnm Barr
Don Bullock
Mrs. Betty Springhill
Staff Members also present: Doug Prestcn, Clerk Ralph Valkama, Assessor;
Jim Stansbury, Building Inspector; Harry Carter,
Sanitarian; Sally Hendrix, Secretary.
Mr. Bullock moved and asked unanimous consent that the minutes be approved as presented.
There being no objections, it was so ordered. Mr. Barr asked if any progress had been
made regarding the clearing of trees off the Monashka lots. Mr. Best stated that the
matter had been turned over to the Attorney and there was no report as yet.
A. P &Z - 11/8/67. There were no comments.
B. Comprehensive Pla-ning & Economic Development Committee - 11/7/67. Mrs. Hajdu noted
the estimated population of Kodiak and environs 1 , - by the Committee at 6000 and
asked Mr. Valkama if he had obtained any further information. Mr. Valkama reported
that after checking with various sources such as KEA, the schools, water service,
and the assessment records, his estimate was 6000 within the City Limits, 2000 outside
the City in the surrounding area, and 1000 in the villages, excluding the Military.
V COMMUNICATIONS - C0R'ES'_'ONDENCE - PEOPLE TO BE HEARD
A. Attorney's Opinion re Combination of Borough Chairman and Clerk /Treasurer Positions.
The opinion was read stating that the Statutes provide that if the Assembly shall
elect a clerk or appoint the chairman or another administrative officer to serve
as the clerk. The Clerk's duties, to be performed under the supervision of the
Assembly,r: -, listed. The opinion further quotes the Statutes and the Borough
Code, providing for the Chairman to appoint or remove Borough employees, subject to
the review of the Borough Assembly, and for what reasons they may be removed.
After discussion, Mr. Bullock moved, seconded by Mr. Barr, that the Assembly does
not concur with the Chairman's action of November 2, based on the Attorney's opinion,
and the Clerk shall remain in his position. Mrs. Hajdu commented that perhaps this
matter would bring the public's attention to the possibility of adopting the Borough
Manager plan, so that it could be put on a ballot. Motion carried by unanimous
roll call vote.
There was discussion as to whether a personnel problem should be discussed publicly
or in an executive session. Mrs. Hajdu said she thought it should be discussed in
public. Mrs. Springhill and Mr. Barr thought that such a matter should be discussed
in an executive session. Mr. Preston said he would just as soon have the matter
discussed in public. It was pointed out that no action could be taken in an
executive session, and must be done publicly. Mr. Barr made a motion, seconded
by Mr. Arndt, that a ten - minute executive seesion be held before returning to open
meeting, and discuss the Borough Clerk's position. Motion carried by unanimous
roll call vote. A recess was called while the Assembly went into Executive Session.
The meeting was then reconvened and Mrs. Hajdu reported that the Assembly discussed
the action contemplated by the Borough Chairman, and with the concurrence of the
Borough Chairman, the Clerk will not be terminated but will instead be given a
90-day probationary period to bring his performance where it is lacking up to those
standards that are desired and that at that time if there is any reason for it or
if there are any complaints about his performance, it will be reviewed. Mr. Preston
stated that there is an implication that his performance is unsatisfactory. He
explained that he had completed the business for which he went to Anchorage, concerning
the Karluk Land Co. Certificate of Public Convenience. Mrs. Hajdu suggested that
Mr. Best and Mr. Preston discus this and other matters. Mr. Barr said he felt
that a lack of communication exists and that the action taken was premature. He
suggested that time to work it out moy be all :.;hat is necessary.
ASSEMBLY R TI G NoTember 6, 196 I 7
2
B. Bjarne Olsen re Acceptance of Hospital Bid. J. B. Warrack was the apparent low
bidder at $1,030,000. Including the other increased costs, an additional $218,000
is needed over the origin]. $1,000,000 figure. The architects have offered to
donate their additional fee of $5,000 to the hospital. Together with other donations,
this makes a total of $35,000 donated, which provides $116,667 when matched. If
the Borough can provide an additional $35,000, $116,667 would be created by matching
funds, which would be sufficient and would provide a $15,334 contingency surplus.
Various methods were discussed of raising the $35,000, including use of land sale
funds, with a bank loan providing the necessary cash until the funds are received.
Mrs. Hajdu suggested using the portion of the land sale receipts which had been
earmarked for the Nuns' living quarters. Rev. Childs stated that they would prefer
not to delay construction of the quarters. Mr. Barr asked if a study had been made
on eliminating a substantial cost in the construction. Mr. Olsen replied that no
large saving could be made in this way. He said that if cuts were made totaling
more than five percent, all bids must be thrown out and the process started again.
The results of a re -bid probably would not be as good as they were this time. Mrs.
Springhill moved, seconded by Mr. Bullock, that the Borough Chairman be instructed
to approach this in the most expedient and economical way to get funds using
anticipated land sale funds. Motion carried by unanimous roll call vote. Mr.
Bullock moved, seconded by Mr. Arndt, that the J. B. Warrack low bid of $1,030,000
for construction of the Kodiak Island Hospital be accepted when the necessary paper-
work has been completed and that Mr. Olsen be instructed to take all the necessary
steps to complete the contract. It was pointed out that use of the additional
matching funds will have to be approved by Dr. Chapman, the Commissioner of the
Department of Health and Welfare. Motion carried by unanimous roll call vote.
C. Report from Tryck, Nyman & Hayes. A report was distributed to the Assembly of the
data gathered so far. Mr. Nyman reported that the final draft of the OEDP application
will be ready in the next week. This application must be submitted by January 1,
in order for Kodiak to maintain a current status for receipt of EDA funds. The
data gathering for the Comprehensive Plan should be completed within the next
several weeks. Mrs. Hajdu asked about the population estimate and Mr. Nyman replied
that they will be making a 'windshield survey,. using their map which shows every
house and building in Kodiak and making a note of how many families each house
contains. He felt that they would probably come up with figures similar to Mr.
Valkama's. Mrs. Springhill asked if parks would be included in the Plan. It was
suggested that she contact a member of the Comprehensive Planning Committee with
this suggestion. Mr. Nyman assured the Assembly that they will have final approval
of everything included in the Plan.
Resolution 67 -34 -R Establishing Area Redevelopment Committee and Confirming Members.
Mr. Nyman explained that his office had prepared this resolution, using the standard
form on the EDA application. He suggested that it be reviewed by the Borough
Attorney and passed at the next meeting. Mr. Bullock moved to table action opt the
resolution and refer it to the Borough Attorney. Motion seconded by Mrs. Springhill
and carried by unanimous voice vote.
D. John Burnham. Mr. Burnham introduced the Pastor of the Assembly of God Church.
The Pastor explained that the Church is located on 6 lots, and he did not feel that
this property should be taxed. He stated that the Church wished to contest the
1966 and 1967 taxes. Mrs. Hajdu explained that the time limit for Board of
Equalization hearings had been exceeded, and that no action could be taken until
the next BOE in May, 1968. It was suggested that the Pastor speak to the Assessor
about this matter. He replied that he already had. After discussion as to whether
the BOE could legally be re- opened at this point, Mr. Bullock moved, seconded by
Mr. Arndt, that this request be referred to the Attorney for his recommendation.
Motion carried by voice vote as follows: Mrs. Hajdu - Yes Mr. Arndt - Yes; Mr.
Barr - No, Mr. Bullock - Yes; Mrs. Springhill - Yes.
E. Memo from Sanitarian Recommending Borough Dog Control. Memo was read recommending
that the Borough hire or assign the job of dog control. Chief Rhines commented
from the audience that the City dog ordinance is enforceable for 20 miles outside
the City Limits, but that there is no one to enforce it in this area. It was
suggested that control of dogs and rats be assigned to the same individual, and
that possibly this could be assigned to the Sanitarian. After further discussion,
Mr. Barr moved, seconded by Mr. Bullock, that this matter be tabled until the next
meeting and a more complete recommendation be brought back from the staff at that
time. Notion carried by unanimous voice vote.
F. Letter from State re Taxes on Relinquished Lots. Letter was read stating that
the attorney's opinion that the taxes against the lots be collected at that land
sale had placed the State Division of Lands in the untenable position of being a
collector of borough tax claims, and urging that this be recondidered and the
taxes attach to the individuals who had lost the lots, or that they be waived.
Mr. Barr moved, seconded by Mr. Bullock, to table action on this matter until the
attorney is present. Motion carried by unanimous voice vote.
ASSEMBLY MEETING November 26,10
G. Copy of Letter from Public Service Commission to Karluk Land Inc. re Certificate
of Public Convenience and Necessity. Letter was read suggesting to Karluk Land, Inc.
that they request that the area of their franchise be lessened. Mr. Best suggested
that immediate action be taken on the appraisal and sale of the sewer line in USS
3469. Mr. Bullock moved that the staff take steps to contact the available
engineering firms to submit estimates on the cost of the appraisal. Mr. Best
explained that the firms could not submit such estimates, and that the Borough
should choose a firm and negotiate with them. Mr. Barr suggested that he discuss
this matter with Mr. Nyman and that they decide between them which firm will offer
to do the appraisal. Mr. Bullock withdrew his original motion and moved instead
that the Borough Chairman be instructed to meet with both of the engineering firms
to complete the arrangements for the necessary appraisal of the Karluk Land, Inc.
sewer service. Motion seconded by Mr. Arndt and carried by voice vote with Mr.
Barr abstaining due to financial interest.
There was a ten - minute recess.
3
H. Mr. Barr re Necessity of Being Placed on Agenda.. Mr, Barr felt that anycne wishing
to speak at the assembly meetings on any matter which was nct included on the agenda
should wait and be placed on the agenda for the followin g meeting, and that no
requests to speak from the audience on a new subject be permitted. Mr. Bullock did
not think that anyone should be denied the right to speak in this way. After some
discussion, Mr. Barr moved that the Assembly not hear people unless they are on
the agenda or have appealed the decision of a staff member. Notion seconded
by Mrs. Springhill and failed by roll call vote as follows: Mrs.Hajdu - No Mr.
Arndt - No, Mr. Bullock - No; Mr. Barr -• Yes; Mrs. Springhill - Yes.
VI PUBLIC HEARINGS
A. Ordinance 67-18-0 Rezoning Monashka Bay Subdivision from Conservation to Unclassified
(Case 170 - -B). The ordinance was read. Mr. Barr moved, seconded by Mr. Bullock,
that the ordinance be adopted in the second reading. The meeting was recessed and
the public hearing opened. There were no comments and the hearing was closed and
meeting reconvened. Motion carried by unanimous roll call vote.
B. Ordinance 67 -19 -0 Rezoning Townsite Blk 18 Lots 19 & 20 from Urban Renewal Classifica-
tion of "Water Oriented Business to Borough Classification of ''Business" _. Gottschalk,
Wilson, Ball and Owens (Case 155 -D). The ordinance was read. Mrs. Springhill moved,
seconded by Mr. Arndt, that the ordinance be adopted in the second reading. The
meeting was recessed and public hearing opened. There were no comments and the
hearing was closed and meeting reconvened. Motion carried by unanimous roll call vote.
VII PLANNING & ZONING ITEMS
A. Recommendation from P &Z re Request by Kodiak Land Co. for Borrow Site and Plant
Site in Bells Flats. The recommendation and applicable minutes were read. Mrs.
Hajdu asked why the Kodiak Land Co. was being given a preference for these sites.
Mr. Best explained that a special use permit had been previously granted to them
with the agreement that they would eventually be able to purchase the land. Mr.
Waller stated that the agreement had originally been made in the late 1950's and
that a considerable amount of money had been spent in finding the best aggregate
and in putting in a road which had been left open to the public, although they did
have the right to close the road. After further discussion, Mr. BArr moved, seconded
by Mr. Bullock, that the land use permit for the plant site be approved with the
condition that no additional land be cleared. Mr. Walser stated that this would be
agreeable. Mr. Barr added to the motion, with concurrence by Mr. Bullock, 'that no
additional land be cleared without prior approval of the Borough Assembly." Motion
carried by unanimous voice vote. It was felt that it would not be worthwhile to
select the area of the gravel sale. Mr. Barr mulled, seconded by Mr. Bullock, that
the Borough Chairman direct a letter to the Division of Lands indicating non-
objection to the granting of the negotiated material sale within Sections 35 and
36, T.28S., R.21W., S.M., and further that the Division of Lands be informed that
the Borough has no present intentions of selecting this land. Motion carried by
unanimous voice vote.
VIII OLD BUSINESS
A. Promotion for Location of Oceanographic Center in Kodiak
1. Letter from Mr. Hedla re Budgeting. The letter was read.
2. Budget Proposed by Committee. The budget was available to the Assembly members.
It was noted that this was a different budget than had been presented to the
City Council. Mr. Best suggested that the Assembly offer funds to the Committee
on a matching fund basis --that the committee raise money and the Borough match
these funds on a fifty fifty basis up to an agreed amount of perhaps $5,000.
Mr. Bullock stated that he understood that the City Council acted on a budget
a) • 1
ASSEMBLY ME 1 ETING - N 16, 1967
4
which half of the Committee members had not seen, and that he didn't think
money should be put into a program which is not organizedd. He suggested that
the budget receive the full committee's recommendation before it is acted upon.
Mrs. Springhill commented that the brochure, which is the most urgent, has
already been financed by the City and that there should be time available to
make sure that this is a solid budget made up by the Committee. Mr. Bullock
moved, seconded by Mrs. Springhill, that further action be tabled until a
report is received from the full committee. Motion carried by unanimous voice vote.
B. Trip to Ouzinkie and Old Harbor on November 18. It was reported that Ouzinkie
and Old Harbor were expecting the Borough representatives. It was decided that
Mr. Best, the Assembly, and the School Board President and one other School
Board member would make the trip. A departure time of 8:30 a.m. was suggested.
IX NEW BUSINESS
A. Determination of Population for Municipal League Dues. This item was tabled until
the next meeting.
B. Approval of Tax Adjustments. It was pointed out that these adjustments were clear
cut and not controversial. Mrs. Springhill moved, seconded by Mr. Arndt, that the
Assessor's recommendations be approved. Motion carried by unanimous voice vote.
C. Forgiveness of Penalty and Interest on Gerald N. Pearson Taxes. Memo from Secretary
was read explaining that according to the Pearsons, someone in the Borough Office
had given them an extension to pay their taxes late because this estate would not
be settled by the deadline date. The bookkeeper had not been notified of this,
and had charged them penalty and interest. Mrs. Hajdu suggested that this matter
be referred back to the Assessor for clarification. There were no objections and
it was so ordered.
X CHAIRMAN'S REPORT -- None
XI ASSEMBLY COMMENTS
A. Discussion of Proposed Revision of Trailer Park Ordinance. P &Z has re- worked the
revision, but the Ordinance Committee has not yet submitted their recommendations.
It was suggested that after the Assembly, P &Z and the Ordinance Committee has
gone over it, that the proposed revision be sent to the trailer park owners for
their recommendations. It was pointed out that anyone is welcome to submit
recommendations to the Borough Office. The Assembly work session was tabled due to
the lateness of the hour.
B. Mr. Bullock re Proposed Raise in Airline Fares. Mr. Bullock stated that he read
in the newspaper that Northwest Airlines is asking for a fare increase from Seattle
to Kodiak, Kenai, Homer and King Salmon on behalf of Western Airlines, and that
the hearing has been scheduled for February 16. He suggested that the Borough
write and ask to be notified of the hearing. Mr. Bullock will find the article
and will turn it over to Mr. Best.
XII ADJOURNMENT -- The meeting was adjourned at 11:45 p.m.
ATTEST: APPROVED:
g
c,/,( 61-
Douglas G✓ Pres n, Clerk /Treasurer G. S. est, Borough Chairman
PERSONAL PROPERTY ADJUSTMENTS
# NAME &ADDRESS REASON
98915 -001 Waage, Clarence S. Not Here 1 /1/66
R-&,;- 16----- GweteelessT- Beenetia&- 8areIT- $ea- 894 - -Ga -4 katake --
P 67 -6 Heitman, August, Box 356, City Inside
P 67 -5 Kodiak Bait Co, Box 365, City Inside
P 67 -3 Pulaski, Ludwig,& Doris, Box 2642, City Military
P 67 -4 Tenny, Gene & Janyce, Box 536, City Inside
P 6 Kodiak Freight & Towing, Inc, Box 605, City Inside
R 67 -16
R 67 -17
R 67 -18
R 67 -19
REAL PROPERTY ADJUSTMENTS
Grotecloss, Bennett & Carol, Box
Kizhuyak Bay Cattle, Co., B
Ponchene, Herman, Box 397, City
Ponchene, Herman, Box 397, City
894, City On roll by mistake
Lease Cancelled
Land owned by BIA
Land owned by BIA
AMOUNT
3.27
88 :88
2.32
96.28
16.60
29.54
95.54
243.55
28.28
33.84
145.48
58.12
265.72