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09/21/19671 I KODIAK ISLAND BOROUGH ASSEMBLY MEETING - September 21, 1967 I CALL TO ORDER n Norman Sutliff, the Presiding Officer, was not present, and no Deputy Presiding Officer had been elected. Mrs. Hajdu nominated NIr. Barr as Deputy Presiding Officer and made a motion that the nominations be closed. Motion seconded by Mr. Arndt, and carried by unanimous voice vote. Mr. Barr called the meeting to order at 7:50 p.m. in the Magistrate's Courtroom, Donnelley Building, Kodiak, Alaska. II ROLL CALL Present Absent James Barr, Deputy Presiding Officer Norman Sutliff Donald Arndt Donald Bullock Mrs. Jo Hajdu Also Present: Borough Chairman Eldon Lester: Borough Clerk Doug Preston; Attorney Roy Madsen; Building Inspector Jim Stansbury; Sanitarian Harry Carter: Ordinance Committee Chairman Sam Best, Auditor George Hedla:, Secretary Sally Hendrix, Secretary, taking minutes; and 6 people in the audience. III MINUTES OF PREVIOUS E'TINGS A. Regular Meet - 9/7/67. There were no additions or corrections, and minutes were approved as received. IV OTHER MINUTES A. School Board - 9/11/67 B. P &Z - 9/13/67 There were no coiiiuents . V COMMUNICATIONS - CORRESPONDENCE --- PEOPLE TO BE HEARD A. Richard Costello re Proposed Location of B&B Bar. Mr. Costello stated that he wished to object to the proposed location of the B&B. Mr. Lester explained that the Assembly had no authority over this matter and that it would have to be taken up with the City Council. VI PUBLIC HEARINGS A. Ordinance 67 -17 -0 Rezoning Kilarney Hills Subdivision from Industrial and Unclassified to R -2 - St. Mary's Catholic Church (Case 126 -D). The ordinance was read by title. Mrs. Hajdu made a motion, seconded by Mr. Arndt, that the ordinance be adopted. The meeting was recessed and the public hearing opened. There were no comments, and the hearing was closed and meeting reconvened. Motion carried by unanimous roll call vote. VII PLANNING & ZONING A. Resolution 67 -26 -R Approving Vacation of Alley and RepLAt of Lots 1 -16, Block 37, East Addition - Pete Deveau et al (Case 179 -A). The resolution was read. Mrs. Hajdu made a motion, seconded by Mr. Arndt, that the resolution be adopted. The approval from KEA was read, and it was stated that there were no objections from the City. Motion carried by unanimous roll call vote. B. Resolution 67 -25 -R Approving Hospital Subdivision - Lots 1 - -4, USS 3511 & 1822 - Borough Initiative (CAse 75 -B). The resolution was read. Mr. Arndt made a motion, seconded by Mrs. Hajdu, that the resolution be adopted. Mr. Barr questioned the access to the cemetery area. Mr. Best suggested that after this plat is recorded, the cemetery area be replotted further to include the access and the cemetery plots. Mr. Barr agreed that the City should undertake this. Motion carried by unanimous roll call vote. C. Recommendation from P &Z re Request by Leonard Robinson for Rezoning of Lot 3, Block 17, Townsite, from R -3 to Business (Case 187 -A). The recommendation that the application for rezoning be denied was read. Mrs. Hajdu moved, seconded by Mr. Arndt, that the recommendation of P &Z to deny the application be approved. Mrs. Hajdu commented that it would be better to rezone the whole block, as discussed by P &Z, than only the one lot. Motion carried by unanimous roll call vote. p 1 1 0 1 ASSEMBLY MEETING - September 21, 1967 2 D. Jackson Trailer Court. Mr. Lester reported that pursuant to Assembly action, the required actions to be taken as outlined by the Borough Engineer are being complied with The as- builts are being completed. Mr. Lester recommended that no further action be taken until the as-- builts are received. Mrs. Hajdu suggested that the next action be taken by P &Z instead of the Assembly, since the original request approved by P &Z was for 7 trailers only. She quoted the trailer park ordinance on expansion of courts. Mr. Lester suggested that in the future the Assembly accept the reports of the staff and act on them, since that is what they were hired for. He also suggested that there are other courts that need discussion. Mrs. Hajdu stated that she had discovered in reviewing the Jackson Court file that letters had been sent directly from the State Sanitarian to Mr. Jackson which were in conflict with Assembly action. She suggested that since the State relinquishes the authority to issue permits to the Borough, and since the sanitary aspect of a court is only a part of the requirements of our ordinance, that the Sanitarian report to the building inspector instead of directly to the court owner. She said that the Borough could not function properly if the State writes letters in conflict with the Assembly. Mr. Carter stated that he had used whichever code was the most convenient in accomplishing his work, and that there was always a reason for his action and he was not trying to conflict with the Assembly. Mr. Jackson stated that the Sanitarian had not been easy on him. Mr. Barr read the recommendation from the Sanitarian, Building Inspector and Attorney that the following procedure be followed, as required by the ordinance: as -built plans and plans for future expansion of a court should be submitted, the application should be reviewed by P &Z and their recommendation then sent to the Assembly. In the meantime., no further expansion of the courts should be permitted. The Assembly concurred in this procedure. VIII OLD BUSINESS -- None IX NEW BUSINESS A. Approval of Election Judges. The list of proposed judges was read. Mrs. Hajdu moved, seconded by Mr. Arndt, that the list of judges be approved as submitted. It was reported that Mr. Preston will deliver the ballots and other information to the villages the following week by mail flight. Motion carried by unanimous voice vote. B. Approval of Tax Adjustments. The adjustments were presented separately instead of in list form. Mrs. Hajdu moved, seconded by Mr. Arndt, that action on this matter be tabled until the adjustments are presented in list form. Motion carried by unanimous voice vote. C. Municipal League Convention. The announcement of the convention, to be held in Sitka in October, was read. Mr. Lester recommended that Mr. Preston attend it. Mr. Preston suggested that Mr. Valkama also attend the Assessor's conven- tion. There is sufficient travel money in the budget to cover both trips. The Assembly concurred in sending both to the convention. D. Funds from ACS Trailer Court. I;ir. Lester explained that the Borough had obtained the responsibility of the ACS Trailer Court from ASHA so that the income could be used locally, and that the City had been requested to act as collection agent for the Borough, but that no motion had been passed as to the use of the money. The development of the old garbage dump site into a recreation area had been discussed, and the money could be used for that. Mrs. Hajdu suggested that the money be appropriated to the school to use for their recreation program. Mr. Norton suggested that the money be dedicated for purchase of equipment as well as site preparation. Mr. Hedla suggested that the Assembly pass a supplemental budget ordinance appropriating the money for school capital outlay for playground equipment. Mrs. Hajdu made a motion, seconded by Mr. Arndt, that the Attorney be instructed to draw up an ordinance for a supplementary budget which earmarks ACS trailer court funds through the school system for site development and equipment purchases for recreational purposes for the former dump site area. Mr. Lester suggested that the area not be designated in case another area was desired. Mr. Barr suggested that a plan be submitted before the money was released. Mrs. Hajdu amended her motion to read that the money be released only upon presentation of an approved plan, and that the site not be specified. Mr. Arndt concurred. Mr. Hedia suggested that the appropriation ordinance be continuing to continue over the life of the income. Motion carried by unanimous voice vote. ASSEMBLY MEETING -- September 21, 1967 3 X CHAIRMAN e S REPORT A. Appointments to P &Z Commission. Mr. Lester reported that Dal Valley and harry Wallace had been appointed to P &Z. B. Assistants to Building Inspector. Mr. Lester reported that he had appointed Ed Kozak and Jim Poulos of KEA as assistants to Mr. Stansbury to make electrical inspections. C. Audit Report. Mr. hedla stated that he intended to suggest that foreclosure proceedings be started, but that he noticed from the minutes that this has already been done. The City is now passing an ordinance authorizing the Borough to collect old City taxes. The audit report was discussed at length. A discrepancy was noted in the School figures which Mr. Hedla will investigate. Mr. hedla also stated that the Borough ownerships must be inventoried. The legal description of the land and buildings should be given, and the office equipmqpit listed. Mr. hedla also suggested that the School and Borough budgets be int rated into one budget document in the future. XI ASSEMBLY COMMENTS - None XII ADJOURNMENT The meeting was adjourned at 9:40 p.m. ATTEST: APPROVED: Douglas J. P on, Clerk/Treasurer Eldon Lester, Chairman