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05/18/1967 RM1 I 1 3 1 1 9 9 KODIAK ISLAND BOROUGH ASSEMBLY MEETING - May 18, 1967 I CALL '10 ORDER The meeting was called to order at 7 :40 p.m. in the Magistrate's Courtroom, Donnelley Building, Kodiak, Alaska, by Presiding Officer Lester. II ROLL CALL Present Absent Wilton T. Wht, Chairman Donald Arndt Eldon Lester, Presiding Officer James R. Barr Mrs. Esther B. Hajdu Norman Sutliff Also Present: Doug Preston, Clerk; Roy Madsen, Attorney; Jim Stansbury, Building Inspector; Emil Norton, School Board President ; ; John Welch, Zoning Commission Member; Bob Childs, Hospital Board Chairman; Sally Hendrix, Secretary, taking minutes; and approximately 20 people in the audience. III MINUTES OF PREVIOUS MEETINGS A. Regular Meeting - 4/20/67 B. Special Meeting - 5/3/67 C. Regular Meeting - 5/4/67 D. BOE - 5/8/67 Mr. Preston made two corrections in the Assembly minutes of April 20. Under the minutes should read "the bonds will be called after 15 years at 102 %," instead of "this is a 15 -year call bond at 1.02." Also, the last sentence in Par. X should be stricken out. There were no other additions or corrections, and minutes were declared approved as corrected. IV OMER MINUTES A. School Board 1. Special Meeting - 4/17/67 2. Regular Meeting - 5/8/67 Minutes were read. The stipulations of the approval of the supplementary budget were questioned and reviewed. No word has yet been received on the application for PL 815 funds. Mrs. Ha questioned whether the School Board intended their resolution to approve a Central Treasury arrangement, or Central Accounting. Mr. Norton said the intent was for a Central Treasury. B. Special Joint Meeting - Assembly and Zoning Commission - 4/24/67. There were no comments. C. Zoning Commission 1. Regular Meeting - 4/26/67 2. Regular Meeting - 5/10/67 There were no comments. D. Ordinance Committee 1. Regular Meeting - 4/25/67 2. Regular Meeting - 5/9/67 Mrs. Hajdu questioned why Clinics and Professional Clinics were being allowed in R-1 and R -2 zones, but not in Unclassified zones. She also questioned the use of concrete and cement products manufacture in Unclassified zones, when no other similar uses were listed. Mr. Barr suggested that "Unclassified" be changed to "Residential Unclassified" and listed with R -1, R -2 and R -3. He was also concerned with allowing high density units in areas without water and sewer systems. ! 0 7 9 9 ASSEMBLY MEETING - May 18, 1967 2 E. Hospital Board 1. 4/21/67 2. 5/17/67 There were no comments. V COMMUNICATIONS - CORRESPONDENCE - PEOPLE TO BE HEARD A. Rev. Childs re 1. Recreation Program. Mr. White read City Council minutes concerning the program. Rev. Childs described the program, which will be for 6 weeks during the summer for children and adults, to include arts and crafts, judo, archery, art, marching and baton twirling, softball, and improved playgrounds. The Recreation Advisory Council is requesting $6400 for the program. Since the City won't have its half of the funds available until the next fiscal year, the Council is requesting that the Borough fund the first half of the program this year. He suggested that in the future the program could be funded by the School Board. Mr. Norton thought that this would be possible. After further discussion, Mr. Sutliff moved, seconded by Mrs. Hajdu, that the Borough fund the first half of the recreation program in the amount of $3200 from the contingency fund through the School Board, understanding that the City will fund the second half of the program. Motion carried by unanimous roll call vote. 2. Quarters for Hospital Staff. Rev. Childs showed the plans for the hospital and staff quarters. He stated that the construction may go out to bid in August, and that construction may not start until next spring. Mrs. Hajdu suggested that might be b'st, since no solution has yet been found for the water problem. It is estimated that housing for the Sisters will cost $70,000. The Sisters have indieated that they cannot provide money. A decision is needed whether the Borough wishes and will be able to fund the housing. Funding out of general taxation or future land sale revenues was suggested. It was agreed that the quarters should be built at the same time as the hospital is. After further discussion, Mrs. Hajdu moved, seconded by Mr. Barr, that the. Asserhbly go on record as approving the addition of a housing area as proposed .by the Chairman of the Hospital Board, with the method of funding the $70,000 to be determined. After some discussion, motion carried by unanimous voice Vote. Further discussion was held on the possible uses of future land sale receipts. None will be received until next fiscal year, since all survey costs must be paid first, which will now include the Monashka and Bells Flats subdivisions. Besides the possibility of funding the hospital staff quarters and other capital improvements, the possibility of constructing rough access roads was discussed. B. Mr. Schreiner Requesting Extension of Time to Post Bond or Install Utilities for Subdivision of Lot 14, USS 3100 (Case 14 -A). Mr. Schreiner and the Assembly agreed that he should re-file the final plat of the subdivision, accompanied by a new filing fee, since the time limit had expired on the original filing. Mr. Schreiner also inquired about a possible new owner using his property as a business location. He was advised to ask the Zoning Commission for an exception. He also inquired as to whether Gulf Construction Co. had permission from the State to use the old dump site as storage space for trailers. This matter is to be checked out in the Borough Office. C. Vernon Berns re Access Road at Miller Point. Mr. Berns inquired whet/tel.-Vie Borough would be putting in the roads platted for the new subdivisions. Mr. White explained that at the present time the Borough has neither the power nor hhe funds to put in roads. It may be possible later on when funds become available from the land sales, and after an election is held which would give the Borough this power. However, the land owners would still be assessed for the cost of the roads. After considerable discussion, it was agreed that the Borough will investigate whether or not an election is required to begin a special service district. The group was advised to petition the Borough for a service district. The Borough will also inquire about the possibility of the Pioneer Access Road Program. Mr. White also suggested that the group ask the Highway Department for assistance. It was pointed out that if the people put the roads in themselves., the two -year limit for development required by the Borough will still apply. The required improvement must be a dwelling. Mrs. Hajdu stated, speaking only for herself, that she felt if an honest intent to build were shown, and it was delayed by lack of financing, an extension would be granted.It was also mentioned that the future water line J 1 ) 1 1? i 9 ASSEMBLY MINUTES - May 18, 1967 3 from Pillar Creek will probably eventually serve the Miller Point area, although it will be several years before it will be completed. D. Kay Horton re Bells Flats. Mr. Horton stated that he was interested in acquiring Mrs. Nixon's interests in Bells Flats. He would like to purchase the Nixons' herds and improvements, and lease the land to keep them on. He would also attempt to raise small grain crops for cattle feed. He would like to eventually obtain title to the land. It was pointed out that at present the State has tentative approval to Bells Flats from BUM, and that they cannot pass a deed on the land, but could recognize a selection by the Borough, which has already been made. Mrs. Nixon has inquired as to the present status of her lease and application on file with the State, but has not yet received any reply. Mr. Madsen explained that in order for Mr. Horton to lease the land from the Borough, it would have to be designated as suitable for grazing by the Zoning Commission, and would then have to be advertised for a public auction. Mr. Horton was advised to appear before the Zoning Commission with his proposed plans. E. Map from Baptist Mission Showing Unused Areas of Their Land. Mr. Stone was not present. He will be invited to appear at the next meeting. F. Sanitarian's Report for April. Report was perused by Assemblymen. VI PUBLIC HEARINGS - None VII PLANNING & ZONING ITEIN.S - None VIII OLD BUSINESS A. Emergency Ordinance 67 -8 -E0 Approving $300,000 Hospital Bond Anticipation Notes. Emergency Ordinance No. 67 -8 -E0, an ordinance of the Kodiak Island Borough, Alaska, confirming the result of the special election held on May 24, 1966, within the Kodiak Island Borough to authorize the Borough to construct, maintain and operate a hospital and to enter the health and sanitation fi.ld, and, further, to authorize the issuance of general obligation bonds of the Borough in the principal amount of $300,000 for the purpose of providing part of tIc italics necessary to pay the cost of constructing a hospital for the Borough and for other capital expenditures in connection therewith; providing for the issuance of a note in the amount of $300,000 in anticipation of the issuance of said bonds; fixing the date, form, terms, maturities and covenants of said note and creating a special fund for the payment of the principal thereof and interest thereon; creating a construction fund; confirming the sale of said note; and declaring an emergency, was read. Mr: Barr moved for adoption, Mrs. Hajdu seconded, and roll call vote was as follows: Mr. tester - Yes; Mr. Barr - Yes; Mrs. Hajdu - Yes; Mr. Sutliff - Yes. B. Ordinance 67 -9 - -0 Approving $300,000 Hospital Bonds - First Reading. Ordinance 67 -9 -0, an ordinance of Kodiak Island Borough, Alaska, providing for the issuance and sale of $300,000 of general obligation bonds of the Borough for the purpose of providing funds to pay the principal of the Bond Anticipation Note of the Borough dated May 24, 1967; providing the date, form, terms and maturities of said bonds; providing for unlimited tax levies to pay the principal thereof and interest thereon; and confirming the sale of said bonds, was read. Mrs. Hajdu moved, seconded by Mr. Sutliff, that the ordinance be adopted in the first reading. Motion carried by roll call vote as follows: IYIr. Lester - Yes; Mr. Barr - Yes; Mrs. Hajdu -- Yes; Mr. Sutliff - Yes. It was then announced that there would be a special meeting on Monday, May 29, at 7:30 p.m., at which time the second reading and public hearing will be held on the ordinance. C. Discussion of Nuns Contract for New Hospital. Mr. Preston explained that the present contract with the State requires the Sisters to pay for the fire insurance, plus a token fee of $1 per year. A mutual termination clause, by which either party could terminate the contract after a year's notice, was suggested. The Hospital Board has recommended that the Borough enter into a contract with the Sisters for the new hospital, similar to the present contract. After some discussion, it was agreed that the Attorney would draft a contract for the Assembly's and the Sisters' approval. AS. EI•BLY MEETING! - May ! 8, 196 7 'l f 4 IX NEW BUSINESS A. Engagement of Auditor for Fiscal Year 1966 -67. After some discussion, Mr. Sutliff moved, seconded by Mrs. Hajdu, to retain Mr. Hedla as auditor. Motion carried by unanimous voice vote. B. Central Treasury. It was reported that on his last visit, Mr. Hedla had been of the opinion that a central treasury arrangement would cost more than it would gain because of the Borough ai.d School being in separate offices. The advantage of a central treasury would be keeping all monies in one account and being able to let them draw interest until they were needed. However, the arrangement might require central accounting. Mr. Hedla will come to Kodiak to discuss the matter with the Assembly and School Board. C. Vacation of Personal Property Bills with Addresses Unknown. The Assemblymen presented current addresses of several individuals listed, and requested that fubther attempts be made to locate these people. X CHAIRMAN'S REPORT A. Budget for FY 1967 -68. The budget will be presented in draft form at the next meeting, and will be scheduled for adoption at the meeting on June 15. B. Meeting with State Division of Lands. It was decided that the primary concerns in the Bells Flats Subdivision would be to choose the portion which is easiest to survey and has the best access. It is hoped that the subdivision will be ready for sale in December or January. The Monashka Subdivision may be ready by October or November. In regard to the survey of the Port Lions School and Cemetery sites, it was decided that the State should collect the sale money, sinee the survey costs will probably exceed the revenue. If the reverse if true, the Borough will collect the money in order to turn it over to Port Lions. C. Warehouse for Aleutian Homes. Mr. White stated that he felt it is unfair for a governmental agency to require Kodiak to have a comprehensive plan in order to get financing, and then to construct a building in defiance of the zoning ordinance. Mr. Madsen stated that legally the government is not required to follow local zoning regulations, but that he agreed that it was unfair. Mr. White felt that the Borough should protest the matter. XI ASSEMBLY COMMENTS A. Salary for Borough Chairman. Mrs. Hajdu suggested that the Borough, Chairman's position be salaried. There then followed a discussion on the possibility of adopting the Borough Manager plan, which would have to be approved by election. The selection of the Manager could be made by the Assembly, so that they could choose a man who could carry out their desired policies. B. Planner. Mr. Madsen inquired as to the status of hiring a planner. He received a letter from a professional planner in Seattle who is interested in Kodiak. He will turn the letter over to Mr. Preston. Mr. White reported that the City Manager had met with a planning firm in order to obtain suggestions as to how to approach a comprehensive plan. A study is now being made on the cost of a private firm in comparison with ASHA, since the Borough application for ASHA funds has apparently bogged down. XII ADJOURNMENT - The meeting adjourned at 11:40 p.m. A'l'lEST : APPROVED: tii)LO TT, Wilton T. White Borough Chairman