05/18/1967 RM1 I 1 3 1 1 9 9
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING - May 18, 1967
I CALL '10 ORDER
The meeting was called to order at 7 :40 p.m. in the Magistrate's Courtroom,
Donnelley Building, Kodiak, Alaska, by Presiding Officer Lester.
II ROLL CALL
Present Absent
Wilton T. Wht, Chairman Donald Arndt
Eldon Lester, Presiding Officer
James R. Barr
Mrs. Esther B. Hajdu
Norman Sutliff
Also Present: Doug Preston, Clerk; Roy Madsen, Attorney; Jim Stansbury,
Building Inspector; Emil Norton, School Board President ; ;
John Welch, Zoning Commission Member; Bob Childs, Hospital
Board Chairman; Sally Hendrix, Secretary, taking minutes;
and approximately 20 people in the audience.
III MINUTES OF PREVIOUS MEETINGS
A. Regular Meeting - 4/20/67
B. Special Meeting - 5/3/67
C. Regular Meeting - 5/4/67
D. BOE - 5/8/67
Mr. Preston made two corrections in the Assembly minutes of April 20. Under
the minutes should read "the bonds will be called after 15 years at
102 %," instead of "this is a 15 -year call bond at 1.02." Also, the last
sentence in Par. X should be stricken out. There were no other additions
or corrections, and minutes were declared approved as corrected.
IV OMER MINUTES
A. School Board
1. Special Meeting - 4/17/67
2. Regular Meeting - 5/8/67
Minutes were read. The stipulations of the approval of the supplementary
budget were questioned and reviewed. No word has yet been received on
the application for PL 815 funds.
Mrs. Ha questioned whether the School Board intended their resolution
to approve a Central Treasury arrangement, or Central Accounting. Mr.
Norton said the intent was for a Central Treasury.
B. Special Joint Meeting - Assembly and Zoning Commission - 4/24/67. There were
no comments.
C. Zoning Commission
1. Regular Meeting - 4/26/67
2. Regular Meeting - 5/10/67
There were no comments.
D. Ordinance Committee
1. Regular Meeting - 4/25/67
2. Regular Meeting - 5/9/67
Mrs. Hajdu questioned why Clinics and Professional Clinics were being
allowed in R-1 and R -2 zones, but not in Unclassified zones. She also
questioned the use of concrete and cement products manufacture in
Unclassified zones, when no other similar uses were listed. Mr. Barr
suggested that "Unclassified" be changed to "Residential Unclassified"
and listed with R -1, R -2 and R -3. He was also concerned with allowing
high density units in areas without water and sewer systems.
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ASSEMBLY MEETING - May 18, 1967 2
E. Hospital Board
1. 4/21/67
2. 5/17/67
There were no comments.
V COMMUNICATIONS - CORRESPONDENCE - PEOPLE TO BE HEARD
A. Rev. Childs re
1. Recreation Program. Mr. White read City Council minutes concerning the
program. Rev. Childs described the program, which will be for 6 weeks
during the summer for children and adults, to include arts and crafts,
judo, archery, art, marching and baton twirling, softball, and improved
playgrounds. The Recreation Advisory Council is requesting $6400 for
the program. Since the City won't have its half of the funds available
until the next fiscal year, the Council is requesting that the Borough
fund the first half of the program this year. He suggested that in the
future the program could be funded by the School Board. Mr. Norton
thought that this would be possible. After further discussion, Mr.
Sutliff moved, seconded by Mrs. Hajdu, that the Borough fund the first
half of the recreation program in the amount of $3200 from the contingency
fund through the School Board, understanding that the City will fund the
second half of the program. Motion carried by unanimous roll call vote.
2. Quarters for Hospital Staff. Rev. Childs showed the plans for the hospital
and staff quarters. He stated that the construction may go out to bid in
August, and that construction may not start until next spring. Mrs. Hajdu
suggested that might be b'st, since no solution has yet been found for the
water problem. It is estimated that housing for the Sisters will cost
$70,000. The Sisters have indieated that they cannot provide money.
A decision is needed whether the Borough wishes and will be able to fund
the housing. Funding out of general taxation or future land sale revenues
was suggested. It was agreed that the quarters should be built at the
same time as the hospital is. After further discussion, Mrs. Hajdu moved,
seconded by Mr. Barr, that the. Asserhbly go on record as approving the
addition of a housing area as proposed .by the Chairman of the Hospital
Board, with the method of funding the $70,000 to be determined. After
some discussion, motion carried by unanimous voice Vote.
Further discussion was held on the possible uses of future land sale
receipts. None will be received until next fiscal year, since all survey
costs must be paid first, which will now include the Monashka and Bells
Flats subdivisions. Besides the possibility of funding the hospital staff
quarters and other capital improvements, the possibility of constructing
rough access roads was discussed.
B. Mr. Schreiner Requesting Extension of Time to Post Bond or Install Utilities
for Subdivision of Lot 14, USS 3100 (Case 14 -A). Mr. Schreiner and the
Assembly agreed that he should re-file the final plat of the subdivision,
accompanied by a new filing fee, since the time limit had expired on the
original filing. Mr. Schreiner also inquired about a possible new owner
using his property as a business location. He was advised to ask the Zoning
Commission for an exception. He also inquired as to whether Gulf Construction
Co. had permission from the State to use the old dump site as storage space
for trailers. This matter is to be checked out in the Borough Office.
C. Vernon Berns re Access Road at Miller Point. Mr. Berns inquired whet/tel.-Vie
Borough would be putting in the roads platted for the new subdivisions. Mr.
White explained that at the present time the Borough has neither the power
nor hhe funds to put in roads. It may be possible later on when funds become
available from the land sales, and after an election is held which would give
the Borough this power. However, the land owners would still be assessed for
the cost of the roads. After considerable discussion, it was agreed that the
Borough will investigate whether or not an election is required to begin a
special service district. The group was advised to petition the Borough for
a service district. The Borough will also inquire about the possibility of
the Pioneer Access Road Program. Mr. White also suggested that the group
ask the Highway Department for assistance. It was pointed out that if the
people put the roads in themselves., the two -year limit for development required
by the Borough will still apply. The required improvement must be a dwelling.
Mrs. Hajdu stated, speaking only for herself, that she felt if an honest
intent to build were shown, and it was delayed by lack of financing, an
extension would be granted.It was also mentioned that the future water line
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9 ASSEMBLY MINUTES - May 18, 1967
3
from Pillar Creek will probably eventually serve the Miller Point area,
although it will be several years before it will be completed.
D. Kay Horton re Bells Flats. Mr. Horton stated that he was interested in
acquiring Mrs. Nixon's interests in Bells Flats. He would like to purchase
the Nixons' herds and improvements, and lease the land to keep them on. He
would also attempt to raise small grain crops for cattle feed. He would
like to eventually obtain title to the land. It was pointed out that at
present the State has tentative approval to Bells Flats from BUM, and that
they cannot pass a deed on the land, but could recognize a selection by the
Borough, which has already been made. Mrs. Nixon has inquired as to the
present status of her lease and application on file with the State, but has
not yet received any reply. Mr. Madsen explained that in order for Mr. Horton
to lease the land from the Borough, it would have to be designated as suitable
for grazing by the Zoning Commission, and would then have to be advertised
for a public auction. Mr. Horton was advised to appear before the Zoning
Commission with his proposed plans.
E. Map from Baptist Mission Showing Unused Areas of Their Land. Mr. Stone was
not present. He will be invited to appear at the next meeting.
F. Sanitarian's Report for April. Report was perused by Assemblymen.
VI PUBLIC HEARINGS - None
VII PLANNING & ZONING ITEIN.S - None
VIII OLD BUSINESS
A. Emergency Ordinance 67 -8 -E0 Approving $300,000 Hospital Bond Anticipation
Notes. Emergency Ordinance No. 67 -8 -E0, an ordinance of the Kodiak Island
Borough, Alaska, confirming the result of the special election held on May 24,
1966, within the Kodiak Island Borough to authorize the Borough to construct,
maintain and operate a hospital and to enter the health and sanitation fi.ld,
and, further, to authorize the issuance of general obligation bonds of the
Borough in the principal amount of $300,000 for the purpose of providing part of
tIc italics necessary to pay the cost of constructing a hospital for the
Borough and for other capital expenditures in connection therewith; providing
for the issuance of a note in the amount of $300,000 in anticipation of the
issuance of said bonds; fixing the date, form, terms, maturities and
covenants of said note and creating a special fund for the payment of the
principal thereof and interest thereon; creating a construction fund;
confirming the sale of said note; and declaring an emergency, was read.
Mr: Barr moved for adoption, Mrs. Hajdu seconded, and roll call vote was as
follows: Mr. tester - Yes; Mr. Barr - Yes; Mrs. Hajdu - Yes; Mr. Sutliff -
Yes.
B. Ordinance 67 -9 - -0 Approving $300,000 Hospital Bonds - First Reading. Ordinance
67 -9 -0, an ordinance of Kodiak Island Borough, Alaska, providing for the
issuance and sale of $300,000 of general obligation bonds of the Borough for
the purpose of providing funds to pay the principal of the Bond Anticipation
Note of the Borough dated May 24, 1967; providing the date, form, terms and
maturities of said bonds; providing for unlimited tax levies to pay the
principal thereof and interest thereon; and confirming the sale of said bonds,
was read. Mrs. Hajdu moved, seconded by Mr. Sutliff, that the ordinance be
adopted in the first reading. Motion carried by roll call vote as follows:
IYIr. Lester - Yes; Mr. Barr - Yes; Mrs. Hajdu -- Yes; Mr. Sutliff - Yes. It was
then announced that there would be a special meeting on Monday, May 29, at
7:30 p.m., at which time the second reading and public hearing will be held
on the ordinance.
C. Discussion of Nuns Contract for New Hospital. Mr. Preston explained that the
present contract with the State requires the Sisters to pay for the fire
insurance, plus a token fee of $1 per year. A mutual termination clause, by
which either party could terminate the contract after a year's notice, was
suggested. The Hospital Board has recommended that the Borough enter into a
contract with the Sisters for the new hospital, similar to the present contract.
After some discussion, it was agreed that the Attorney would draft a contract
for the Assembly's and the Sisters' approval.
AS. EI•BLY MEETING! - May ! 8, 196 7 'l f 4
IX NEW BUSINESS
A. Engagement of Auditor for Fiscal Year 1966 -67. After some discussion, Mr.
Sutliff moved, seconded by Mrs. Hajdu, to retain Mr. Hedla as auditor.
Motion carried by unanimous voice vote.
B. Central Treasury. It was reported that on his last visit, Mr. Hedla had been
of the opinion that a central treasury arrangement would cost more than it
would gain because of the Borough ai.d School being in separate offices. The
advantage of a central treasury would be keeping all monies in one account
and being able to let them draw interest until they were needed. However,
the arrangement might require central accounting. Mr. Hedla will come to
Kodiak to discuss the matter with the Assembly and School Board.
C. Vacation of Personal Property Bills with Addresses Unknown. The Assemblymen
presented current addresses of several individuals listed, and requested that
fubther attempts be made to locate these people.
X CHAIRMAN'S REPORT
A. Budget for FY 1967 -68. The budget will be presented in draft form at the
next meeting, and will be scheduled for adoption at the meeting on June 15.
B. Meeting with State Division of Lands. It was decided that the primary
concerns in the Bells Flats Subdivision would be to choose the portion which
is easiest to survey and has the best access. It is hoped that the
subdivision will be ready for sale in December or January. The Monashka
Subdivision may be ready by October or November. In regard to the survey
of the Port Lions School and Cemetery sites, it was decided that the State
should collect the sale money, sinee the survey costs will probably exceed
the revenue. If the reverse if true, the Borough will collect the money in
order to turn it over to Port Lions.
C. Warehouse for Aleutian Homes. Mr. White stated that he felt it is unfair for
a governmental agency to require Kodiak to have a comprehensive plan in order
to get financing, and then to construct a building in defiance of the zoning
ordinance. Mr. Madsen stated that legally the government is not required to
follow local zoning regulations, but that he agreed that it was unfair. Mr.
White felt that the Borough should protest the matter.
XI ASSEMBLY COMMENTS
A. Salary for Borough Chairman. Mrs. Hajdu suggested that the Borough, Chairman's
position be salaried. There then followed a discussion on the possibility of
adopting the Borough Manager plan, which would have to be approved by
election. The selection of the Manager could be made by the Assembly, so
that they could choose a man who could carry out their desired policies.
B. Planner. Mr. Madsen inquired as to the status of hiring a planner. He
received a letter from a professional planner in Seattle who is interested in
Kodiak. He will turn the letter over to Mr. Preston. Mr. White reported
that the City Manager had met with a planning firm in order to obtain
suggestions as to how to approach a comprehensive plan. A study is now being
made on the cost of a private firm in comparison with ASHA, since the
Borough application for ASHA funds has apparently bogged down.
XII ADJOURNMENT - The meeting adjourned at 11:40 p.m.
A'l'lEST : APPROVED:
tii)LO TT,
Wilton T. White
Borough Chairman