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07/21/1966 RMKI I LAND BOROUGH ASSEMBLY MEETING JULY 21, 1966 I CALL TO ORDER The meeting was called to order in the Magistrate's Courtroom, Donnelley Building, Kodiak, Alaska, by Borough Chairman Wilton White at 7:45 p.m. II ROLL CAA Present Absent Wilton White, Borough Chairman Sven Haakansen Fred Brechan Eldon Lester Mrs. Jo Hajdu Norman Sutliff (alternate for Eldon Lester) Russell Wright (late arrival) Also Present: Borough Clerk Doug Preston; Attorney David Ruskin; Building Inspector Jim Stansbury; Borough Secretary Sally Hendrix, taking minutes; and approximately 25 people in the audience. III MINUTES OF PREVIOUS MEETING - July 7, 1966 Minutes not read since copies available to everyone. There were no additions or corrections. IV MINUTES OF SCHOOL BOARD - July 11, 1966 Minutes not read since copies were available to the Assembly. There were no comments. V COMMUNICATIONS - CORRESPONDENCE - PEOPLE TO BE HEARD A. Letter from School Board re Water and Sewer for New Elementary School. This letter and a letter from the Architect to Mr. Schott were read, recommending that the Assembly approve a contrast with Karluk Land Co. to hook onto theit proposed sewer and water system. Mrs. Hajdu moved that the proposal be accepted, providing that there is no legal reason not to accept it, and that the Attorney be instructed to draw up an agreement with the Karluk Co. which incorporates the Architect's suggestions. Seconded by Mr. Brechan. During discussion, Mr. Sutliff and Mr. Wright were dissatisfied with the proposal, and suggested that the school board accomplish the sewer and water system on its own, and put the project up for bid. Mr. Norton, representing the School Board, and Mr. Best, representing Karluk Co., answered questions on the proposed system. Motion finally was not carr&Eed, due to a tied roll call vote as follows: Mrs. Hajdu - Yes; Mr. Sutliff - No; Mr. Brech Yes; Mr. Wright - No. Mrs. Hajdu suggested that the Assembly meet with Mr. Crittenden's associate, who was arriving in Kodiak the following day, to discuss the matter further. It was agreed that Mrs. Hajdu; Mr. Sutliff; Mr. Wribht's representative, Mr. Hickman; Mr. Brechan; Mr. Norton; and the Karluk Co. representative would meet on July 22 or 23. VIII E. Legal Opinion re Chris Berg. Inc. Request for BOE Hearing. The opinion was read stating that the BOE could not be reconvened to hear the case since no written appeal had been filed at the time of the regular BOE Hearings. V B. Letter from David Wodlinger Requesting BOE Hearing. Letter was read and Mr. White explained that Mr. Wodlinger had only recently received his assessment notice from the Russian Church, from whom he rents his property. Mrs. Hajdu suggested that aletter be sent to Mr. Wodlinger explaining that the BOE is closed, and that he seek recourse with the Church. There were no objections. C. Letter from T. T. Jackson re Trailer Court. The letter was read stating that Mr. Jackson had made many improvements in the court, and that further study should be made before court action is taken against him. Mr. Stansbury showed pictures , he had taken that day showing the work that was still required to be accomplished.. A lengthy discussion followed, with various members of the audience stating that Mr. Jackson had made good progress in the court, and that more time should be given him to complete the required improvements. Mr. Jackson stated that it would take him two to four years to meet all the requirements of the trailer park ordinance, but that he could complete the sewer and water system by the middle of October. Mr. Sutliff moved that Mr. Jackson be allowed until October 15, 1966, to bring his trailer court up to the State and Borough sanitation codes, and that he present the Assembly with a resume of what he has done at that time. Seconded by Mr. Brechan and carried unanimously by roll call vote. Mr. Brechan moved that the trailer court ordinance be amended to allow each trailer court one year and four months to meet the sanitary standards. Motion died for lack of a second. ASSEMBLY MEETING - July 21, 19 6 VI PUBLIC HEARINGS - None VII PLANNING & ZONING ITEMS VIII OLD BUSINESS 2 'A. Tentative Approval of Final Plat - USS 3218, Lot Q - Argo Corp. - Subdivision - (Case 152 -A) Mr. Best explained that this was to be a 3 -1/2 acre tract for the Kodiak Bible Chapel, and that such tracts were not specifically covered in the Subdivision Ordinance. Mrs. Hajdu moved that tentative approval of the plat be given, provided that it meets the engineering requirements when it is reviewed by an engineer. Seconded by Mr. Sutliff and carried unanimously by roll call vote. B. Approval of Preliminary Plat - USS 3100, Lots 19 & 20 - Woodrow J. Phillips Subdivision (Case 151 -A) This plat had not yet been reviewed by an engineer. After perusing it, Mr. Sutliff moved for its approval pending meeting the engineering requirements. Seconded by Mrs. Hajdu and carried by unanimous roll call vote. A. Resolution 66 -28 -R Approving Final Plat of Subdivision, USS 3218, Tr. M - Leroy Wittich (Case 136 -A) Resolution was read. Mr. Brechan moved for its adoption. Seconded by Mrs. Hajdu and carried by unanimous roll call vote. B. Resolution 66 -20 -R Approving Final Plat of Subdivision, USS 3218, Shahafka Acres - Argo Corp. (Case 121 -A) Resolution was read. Mrs. Hajdu moved for its adoption. Seconded by Mr. Sutliff and carried by unanimous roll call vote. C. Request for Permanent Trailer Park Permit - USS 3099 Lot 3 - Jack Brisbane (Case 99 -A) Letter from Building Inspector was read recommending that a public hearing be held on this request, so that a permit could be granted or denied, and that Mr. Brisbane has been cooperating well. Mrs. Hajdu moved that a public hearing be set for the next meeting. Seconded by Mr. Brechan and carried by unanimous voice vote. D. Request for Business Exception in Unclassified Zone - Airpark Blk 4 Lot 8 - Erich Mueller (Case 153 -A) Mr. Mueller explained that he wanted to go ahead with this application in case the rezoning of the entire block was not approved. It was suggested that the public hearing be scheduled after the hearing on the rezoning, so that it could be cancelled if the rezoning were passed. Mr. Brechan moved that the exception application be accepted and that the public hearing date be set for the next meeting. Seconded by Mrs. Hajdu and carried by unanimous voice vote. F. Legal Opinion re Statute Requirements for P &Z Commission The opinion was read, stating thet the Statutes require a Planning and Zoning Commission to be a body independent of the Borough Assembly, and that it must be one group, and not two separate ones. Mr. Ruskin suggested that a Planning & Zoning Commission be appointed with a minimum of three members, as required by Statute, and that the present Comprehensive Planning Group be an advisory body to the P &Z Commission. Chairman White stated that he would appoint a commission, and asked for suggestions of possible members. There was some discussion of revising the ordinance so that variances could in some cases be handled by Staff. G. Ordinance 66 -14 -0 Rezoning Island Bay Subdivision, USS 3469 - Unclassified to R2, R3 and Business - Karluk Co. (Case 108 -C) First reading of the ordinance was held, and plat was reviewed. After discussion, Mrs. Hajdu moved that the ordinance be adopted in the first reading. Seconded by Mr. Brechan and carried by unanimous roll call vote. ASSEMBLY MEETING - \y a, a96e ? . 3 H. Ordinance 66 -15 -0 Rezoning Airpark Sub, Blk 4, from Unclassified to Business - Assembly Initiative (Case 150 -A) First reading of the ordinance was held. Mr. Brechan moved for adoption of the ordinance in the first reading. Seconded by Mrs. Hajdu and carried by unanimous roll call vote. I. Election Ordinance Revision Mr. Preston made the following suggestions in revising the election ordinance: that only three judges be required for the City precincts, instead of three judges and two clerks; that absentee voting be incorporated into the ordinance; that five days after the election be allowed for receipt of absentee ballots; that the number of petition signers be reduced to 25. The Assembly concurred in these suggestions. Mr. White also requested that the Attorney research the requirements for absentee voting in remote sites, and that if a notary was required to witness the ballots, that pilots be made notaries to accomplish this. J. Personnel Ordinance and Resolution Mr. Preston explained that the ordinance calls for an annual resolution each April to set the pay scale and personnel policies. The Assembly members had been mailed copies of the proposed resolution, and Mrs. Hajdu made several suggestions for additions to it such as a probationary period of 3 months befove leave could be taken; prohibited activities such as political activity and nepotism, add outside employment. It was agreed that overtime should be paid to the secretary for'taking minutes, or that compensatory time off could be taken as an alternate. The ordinance, No. 66 -16 -0, was read by title only in the first reading, since copies were available to all Assembly members. Mr. Brechan moved that the ordinanc be adopted in the first reading. Seconded by Mrs. Hajdu and carried by unanimous roll call vote. K. Appropriation and Tax Levy Ordinance No. 66 -17 -0 - First Reading Ordinance was given first reading. Mrs. Hajdu moved for its adoption in the first reading. Seconded by Mr. Brechan and carried by unanimous roll call vote. IX NEW BUSINESS A. Recommendation from Building Inspector for Legal Action Against Randle Trailer Recommendation was read stating that the Randles' permit had been cancelled due to their installing and inhabiting their trailer prior to proper installation of sewer and water as requested by the Sanitarian. Mrs. Hajdu moved that the Borough Attorney be instructed to take action as recommended by the Building Inspector. Seconded by Mr. Sutliff and carried by roll call vote as follows: Mrs. Hajdu - Yes; Mr. Sutliff - Yes; Mr. Brechan - No; Mr. Wright - Yes. X CHAIRMAN'S REPORT A. School Bond Anticipation Notes. Word was received fi m Mr. Sassara of GSC that the notes had been placed at 5 -1/2% in Los Angeles, and the money would arrive about August 1. The J. B. Warrack Construction Co. was advised by Mr. Sassara that the next payment on the school contract may be delayed, pending receipt of the money. B. Accounting. The accounting was moved into the Borough Office on July 1, and was believed to be a much better arrangement than contracting it to an accounting firm. The audit, conducted by Mr. George Hedla, has been completed, and Mr. Hedla will be in town to present the report in September. C. Sanitarian. Mr. White discussed the proposed arrangement with the State for a sanitarian with Ron Cecile of Local Affairs, and told him that the proposed territory was too large. The State has now agreed to send a sanitarian to Kodiak to cover only the area within the Borough boundaries. He is to be paid 50% by the State; acid 25% each by the City and the Borough. D. Penalty and Interest on Taxes. The auditor suggested that the Borough should receive the entire amount of penalty and interest collected on taxes, rather than sharing it with the City, since the Borough must absorb the collection costs. The Assembly concurred in this suggestion. E. Unpaid Telephone Calls to Nome. Mr. Ruskin requested a list of dates and amounts of the unpaid telephone calls to Nome left by Mr. Cole. /) XI ASSEMBLY COMMENTS - None r XII The meeting adjourned at 11:40 p.m. ji) ki∎ 1,A C1ei Item VIII -B Resolution 66 -20 -R adopted, approving final plat of Subdivision, Shahafka Acres, USS 3218 9 9 TO: ALL DEPARTMENTS AND DIVISIONS FROM: BOROUGH CLERK SUBJ: ASSEMBLY MEETING OF JULY 21, 1966 Assembly Action Action Needed by Administration V -A Assembly failed to approve School Staff to schedule meeting Board proposal for hooking up to Karluk Land Co. water and sewer. Meeting with Karluk Co. set for 7/22 or 7/23 VIII -E Legal opinion read on impossibility Chris Berg, Inc. to be so notified of reconvening BOE V -B Staff directed to send letter to Staff to prepare letter Wodlinger's explaining that BOE is closed V -C T. T. Jackson given until 10/15/66 Staff to follow through to improve his trailer court VII -A Tentative approval given to final Plat to be submitted to Engineer for review plat of USS 3218 Lot Q, provided it meets engineering requirements VII -B Preliminary plat of Subdivision, USS 3100 Lots 19 & 20, approved pending meeting engineering requirements VIII -A Resolution 66 -28 -R adopted, approving final plat of Wittich Subdivision, USS 3218, Tr. M VIII -C Public hearing set for next Staff to schedule hearing and send notices meeting on Brisbane Trailer Court VIII -D Public hearing set for next meeting on Erich Mueller's request for exception, Airpark B1k4 Lot 8 VIII -H Ordinance 66 -15 -0 adopted in 1st reading, rezoning Airpark Sub, Blk 4 from Unclassified to Business VIII -I Assembly concurred in Clerk's suggested revision of election ordinance and directed Attorney to research absentee voting requirements in remote sites KODIAK ISLAND BOROUGH ASSEMBLY ACTION SUMMARY Plat to be submitted to Engineer for review Plat to be recorded Plat to be recorded Staff to schedule hearing and send notices VIII -F Legal opinion read requiring P &Z Chairman to appoint Commission to be one body VIII -G Ordinance 66 -14 -0 adopted in Public hearing to be scheduled and notices 1st reading, rezoning Island Bay sent Subdivision, USS 3469, from Unclassified to R2, R3 and Business ft Attorney to write ordinance and do research VIII -J Personnel Ordinance 66 -16 -0 Public hearing to be scheduled for ordinance; adopted in 1st reading. Assembly resolution to be re- written made suggestions for Personnel Resolution. ASSEMBLY ACTION SUMMARY - July 21, 1966 2 Item Assembly Action VIII -K Appropriation and Tax Levy Ordinance 66 -17 -0 adopted in 1st reading X -B Chairman reported accounting moved to Borough Office and audit was completed by Mr. Hedla X -A Chairman reported school bond Clerk to follow up anticipation notes placed in Los Angeles at 5 -1/2% X -D Assembly concurred in the Borough receiving all penalty and interest on taxes, since Borough absorbs collection costs Action Needed by Administration Public hearing to be scheduled IX -A Borough Attorney instructed to Attorney to take proper action take legal action against Randle trailer None required X -C Chairman reported arrangements Chairman to follow up had been made with the State for a Sanitarian None required X -E Attorney Ruskin requested list Staff to send list to Mr. Ruskin of unpaid Nome telephone calls left by John Cole