07/07/1966 RMKODIAK ISLAND BOROUGH ASSEMBLY MEETING
JULY 7 z 1966
I CALL TO ORDER
The meeting was called to order in the Magistrate's Courtroom, Donnelley Building,
Kodiak, Alaska, by Borough Chairman Wilton White at 8:25 p.m.
II ROLL CALL
Present
Wilton White, Borough Chairman
Fred Brechan
Mrs. Jo Hajdu
Norman Sutliff (alternate for
Eldon Lester)
Also Present: Attorney David Ruskin; Borough Clerk Doug Preston; Building
Inspector Jim Stansbury; Borough Secretary Sally Hendrix,
taking minutes; and approximately 15 people in the audience.
III MINUTES OF PREVIOUS MEETINGS - June 16 and June 30, 1966
Copies were available to everyone and minutes were not read. Mrs. Hendrix corrected
Par. VI -A of the June 16 minutes to read Ord. 66 -12 -0, instead of Ord. 66 -11 -R.
There were no further additions or corrections and minutes were approved as
corrected.
IV OTHER MINUTES - None
V COMMUNICATIONS - CORRESPONDENCE - PEOPLE TO BE HEARD
VI PUBLIC HEARINGS
Absent
Russell Wright, Presiding Officer
Sven Haakansen
Eldon Lester
A. Letter from Chris Berg. Inc. Requesting BOE Hearing. During discussion, it was
brought out that Chris Berg, Inc. sent a letter to the Assessor requesting that
an adjustment be made on their assessment, but that they did not formally request
a B.O.E. hearing in May. Mrs. Hajdu moved that their request for a special
B.O.E. hearing be denied. The motion died for lack of a second. After further
discussion, Mr. Brechan moved that the Attorney find out the legality of opening
a second B.O.E. for hearing the Chris Berg, Inc. request, and that the Assembly
go on official record that an adjustment will be made dollar -wise for whatever
assessment is arrived at at the B.O.E. hearing. Seconded by Mr. Sutliff and
carried by unanimous roll call vote.
A. 1966 -67 Budget - Resolution 66 -26 -R Setting 1966 Borough Mill Rate
Mr. White briefly explained the Budget. He stated that although the budget
had been kept as low as possible, he felt that barring any major unexpected
expense, the contingency fund would be sufficient. Mrs. Hajdu stated that she
was concerned because the School Budget hdd been reduced by $37,000, and a
promise made to the School Board that the Borough funds would take care of any
deficiency that this might cause, and that the contingency fund might not be
sufficient. She suggested the addition of $15,000 to the budget to cover the
possibility of the Borough taking over fire and police protection powers. Mr.
White stated that he did not think it necessary to budget for this, since the
Borough has not yet assumed the powers. He recommended that the budget stand
as submitted, and declared the public hearing open. There were questions con-
cerning the amount budgeted for the hospital; the Sanitarian; and the
possibility of an additional fire department. The public hearing was closed,
and Mr. Brechan moved that the budget be accepted as presented. Motion seconded
by Mr. Sutliff. Mrs. Hajdu discussed with the Chairman several other items
which she thought should be raised in amount budgeted. The resolution was read.
Mr. Brechan moved for adoption of Resolution 66 -26 -R with the insertion of a
3.84 mill rate. Seconded by Mr. Sutliff and carried by unanimous roll call vote.
Mrs. Hajdu nominated Mr. Brechan as temporary acting Presiding Officer to sign
the resolution in the absence of Mr. Wright and Mr. Lester. Seconded by Mr.
Sutliff and carried by unanimous voice vote.
B. Request for Exceptions - Retail Sales (Case 94 -B) and Apartments (Case 94 -C)
USS 3066 AB Blk 2 Lot 2 - W. E. Russell
Building Inspector's recommendation to deny requests was read. Mrs. Hajdu
moved that the exceptions be granted to operate a retail business and build
apartments. Seconddd by Mr. Brechan and public hearing opened. Mrs. Monigold
objected to several apartments. Mr. Russell stated that he would change his
request to two apartments. There was discussion on the available easements and
parking, and the sewer system. Public hearing was closed. Mrs. Hajdu amended
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ASSEMBLY MEETING - July 7, 1966
VII PLANNING & ZONING ITEMS
2
her motion to read that the exceptions be granted for the retail sales and apart-
ments provided that parking plans conforming to the Zoning Ordinance be submitted;
that a connection be made to the City sewer; that Mr. Russell purchase an additional
10 feet of driveway so that he has adequate access; that architect's drawings be
submitted for the apartments; and that only two apartments will be permitted. Mr.
Brechan yielded to the amendment of the motion, and motion carried by unanimous
roll call vote.
C. Request for Exception to Build Retail Business - Airpark Blk 4 Lot 12 - George
Hubbard (Case 145 -A)
Mrs. Hajdu moved that the exception be granted. Seconded by Mr. Brechan. Public
hearing was held with no comment from the audience. Notion carried by unanimous
voice vote.
A. Rezoning, Airpark Blk 4 from Unclassified to Business, on Assembly Initiative
After discussion, Mr. Brechan moved that the Chairman be instructed to initiate
rezoning of Blk 4, Airpark Subdivision, from unclassified to business, and that
an ordinance be prepared on this rezoning. Seconded by Yrs. Hajdu and carried
by unanimous voice vote.
B. Request for Extension of Time on Preliminary Plat, Baranof Heights Addn #1 (Case 22 -E
Mr. Best, representing Baranof Heights, explained that a time extension of six
more months before final plat must be submitted was being requested, due to tight
money situation, and various other factors. Mr. Sutliff moved that the requmst
be granted. Seconded by Mr. Brechan and varried by unanimous voice vote.
VIII OLD BUSINESS
A. Building Inspector's Recommendations on Jack Brisbane Trailer Court, USS 3099,
Lot 3 (Case 99)
Mr. Stansbury's recommendation for legal action against Mr. Brisbane was read.
Mrs. Hajdu made a motion that the Attorney be directed to instigate legal action
against Jack Brisbane as prescribed in Ordinance 65 -2. Seconded by Mr. Brechan
and carried by unanimous voice vote.
B. Building Inspector's Recommendations on Request for Temporary Permit, Donald
Erdman Trailer Court, Mill Bay Road (Case 144 -A)
Recommendationa and agreement with Mr. Erdman for time schedule on development of
court were read. Mrs. Hajdu moved that a temporary trailer court permit be granted
with the proviso that the time schedule as presented by the Building Inspector be
complied with. Seconded by Mr. Brechan and carried by unanimous voice vote.
C. First Reading of Ord. 66 -13 -0 Rezoning Townsite Blk 15 from R1 to Business - Stan
Thorsheim (Case 139 -A)
Ordinance was read. Mr. Brechan moved for adoption of Ordinance 66 -13 -0 in the
first reading. Seconded by Mrs. Hajdu. Carried by unanimous voice vote.
IX NEW BUSINESS
A. Vacation of Uncollectible Taxes
List of taxes was read. It consisted of several trailers which had erroneously
been billed as real property prior to the incorporation of the Borough, and
several bills for taxes on buildings only. Foreclosures cannot be made against
these properties. Mr. Sutliff moved that the taxes on the submitted list be
vacated. Seconded by Mrs. Hajdu and carried by unanimous voice vote.
B. Discussion of Personnel Ordinance.
Mr. White explained the need for a Borough personnel ordinance, and suggested
that the Borough could ally with the City on such things as group insurance.
Mrs. Hajdu suggested that the ordinance contain policy on the amount of notice
required for separation of an employee, and the reasons for separation due to
cause, etc. She suggested that an ordinance be drafted for presentation to the
Assembly. Mr. Preston suggested that leave accrual be made retroactive foy the
present staff. Mr. White commended Mr. Preston on his take -over of the Clerk/
Teeasurer's position, and also commended the staff on its ability to carry on
ATTEST:
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ASSEMBLY MEETING - July 7, 1966
in the absence of supervisory personnel.
X CHAIRMAN'S REPORT
2
A. Municipal League Dues
Mr. White stated that he felt the dues were too high. Mrs. Hajdu stated that
she felt the previous year's Municipal League Conference had been a valuable
experience. After further discussion, Mr. White stated that the membership would
be discontinued. There were no objections.
B. Election Ordinance
Mr. Preston explained that the ordinance must be re- written to include Absentee
Ballots, since the emergency ordinance previously passed to cover this subject
has expired. Mr. White explained that a revision is also necessary for the
precincts, and that Mr. Preston would write to Secretary of State Wade in regard
to this. The Assembly concurred in requesting that the Attorney re -write the
ordinance to contain both of these items.
C. Planning & Zoning Commission
Mr. White explained that he had not yet been able to find a Chairman for the
proposed Zoning Commission. He suggested that the new Chairman choose his own
Commission members, and that the group be kept small. There was agreement on
the need for this Commission to revise the present Zoning Ordinance. ,...:.e was
discussion on the statute requirement for the Planning & Zoning Commission to be
one group rather than two separate ones. The Attorney was instructed to research
this requirement. Mr. White requested that suggestions be submitted to him for
a Commission Chairman.
D. Letters from John Cole's Attorney and from Chuck Powell re Mr. Cole's Separation
Pay and Vehicle Allowance
The Attorney's letter stated that a suit would be brought against the Borough
unless a settlement was made on Mr. Cole's demands. Mr. Powell's letter explained
the conditions of the agreement made between him and Mr. Cole. Mrs. Hajdu
suggested that the letters be turned over to the Borough Attorney, and the Assembly
concurred.
E. List of Assessment Department Expenditures from the incorporation of the Borough
was presented to the Assembly for their information.
F. Need for Assessor. Mr. White stated his desire to hire a new Assessor as soon
as possible so that negotiations can be entered into with AShA concerning PILOT
payments, and with the State Assesor. Also, the Borough's records of property
changes in the Community must be kept up to date. He staged that two applications
for the position had been received, and that preference would be given to local
applicants, provided they met the necessary qualifications. The Assembly concurred
in the hiring of a new Assessor as soon as possible.
G. Land Sales. Chairman reported that the State had advertised for bids on the survey
work for the land that will be coming up for sale. He explained that the lots
had been broken down into smaller parcels to meet the great demand for lots.
H. T. T. JACKSON Trailer Court. Building Inspector reported that very little had
been accomplished on the required improvements in the Jackson Trailer Court.
After further discussion, Mrs. Hajdu moved that no further time extensions be
granted on the Jackson Trailer Court beyond those which were originally outlined
since there is a lack of progress and that legal action be instigated. Seconded
by Mr. Sutliff and carried by unanimous voice vote.
XI ASSEMBLY COMMENTS - None
XII ADJOURNMENT - The meeting adjourned at 12 :00 midnight.
�L ✓,/ �� /i L?/ .
Dougla' G. /estop
Clerk /Treasurer
Wilton T. White, Borough Chairman
Item Assembly Action
1
TO: ALL DEPARTMENTS AND DIVISIONS
FROM :BOROUGH CLERK
SUBJ:ASSEMBLY MEETING OF JULY 7, 1966
VI -B Exceptions for Retail Sales and
Apartments granted to W. E.
Russell, USS 3066 AB Blk 2, Lot 2,
subject to various provisions
VII -A Ordinance requested to rezone
Airpark Blk 4 from Unclassified
to Business
VII -B Extension of 6 months granted to
Baranof Heights for filing of
final plat on Addition #1
VIII -A Attorney directed to instigate
legal action against Brisbane
Trailer Court, USS 3099, Lot 3
VIII -B Temporary trailer court permit
granted to Donald Erdman for
Mill Bay Road Court with time
limits as recommended
VIII -C Ordinance 66 -13 -0 rezoning
Townsite Blk 15 from R1 to
Business adopted in 1st reading
X -D Letters re John Cole's demands
for separation pay and vehicle
allowance turned over to Attorney
X -E List of Assessment Department
expenditures presented to Assembly.
No action taken.
KODIAK ISLAND BOROUGH
ASSEMBLY ACTION SUMMARY
VI -A Res. 66 -26 -R passed approving None required
budget and mill rate of 3.84
Action Needed by Administration
III Correction made in minutes of 6/16 Correction to be noted on permanent copy of
minutes.
V -A Letter from Chris Berg, Inc. read Attorney to give opinion.
requesting BOE hearing. Attorney
directed to research legality of
re- opening BOE.
Staff to follow through
VI -C Exception granted to build retail None required
business, Airpark Blk 4 Lot 12
X -A Assembly concurred with Chairman None required
in discontinuing membership in
Municipal League
Attorney to prepare ordinance
Case file to be annotated
Attorney to take proper action
Building Inspector to follow up time limits
Public hearing to be scheduled and notices sent
IX -A Vacation of various tax bills Taxes to be removed from roll
approved
IX -B Requested that personnel Staff to draft ordinance
ordinance be drafted for
submission to Assembly
X -B Requested Attorney to re -write Attorney to prepare ordinance
election ordinance
X -C Attorney requested to research Attorney to prepare opinion
requirement for one group to
act as P &Z Commission
Attorney to follow up
None required.
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1
ASSEMBLY ACTION SUMMARY - July 7, 1966 2
X -F
X -G
X -H
Item
Assembly Action Action Needed by Administration
Assembly concurred in hiring of
new Assessor as soon as possible
Chairman reported on status of
land sales. No action taken.
Assembly voted to instigate
legal action against Jackson
Trailer Court
Chairman to follow through
None required
Attorney to take proper action