Loading...
07/07/1966 RMKODIAK ISLAND BOROUGH ASSEMBLY MEETING JULY 7 z 1966 I CALL TO ORDER The meeting was called to order in the Magistrate's Courtroom, Donnelley Building, Kodiak, Alaska, by Borough Chairman Wilton White at 8:25 p.m. II ROLL CALL Present Wilton White, Borough Chairman Fred Brechan Mrs. Jo Hajdu Norman Sutliff (alternate for Eldon Lester) Also Present: Attorney David Ruskin; Borough Clerk Doug Preston; Building Inspector Jim Stansbury; Borough Secretary Sally Hendrix, taking minutes; and approximately 15 people in the audience. III MINUTES OF PREVIOUS MEETINGS - June 16 and June 30, 1966 Copies were available to everyone and minutes were not read. Mrs. Hendrix corrected Par. VI -A of the June 16 minutes to read Ord. 66 -12 -0, instead of Ord. 66 -11 -R. There were no further additions or corrections and minutes were approved as corrected. IV OTHER MINUTES - None V COMMUNICATIONS - CORRESPONDENCE - PEOPLE TO BE HEARD VI PUBLIC HEARINGS Absent Russell Wright, Presiding Officer Sven Haakansen Eldon Lester A. Letter from Chris Berg. Inc. Requesting BOE Hearing. During discussion, it was brought out that Chris Berg, Inc. sent a letter to the Assessor requesting that an adjustment be made on their assessment, but that they did not formally request a B.O.E. hearing in May. Mrs. Hajdu moved that their request for a special B.O.E. hearing be denied. The motion died for lack of a second. After further discussion, Mr. Brechan moved that the Attorney find out the legality of opening a second B.O.E. for hearing the Chris Berg, Inc. request, and that the Assembly go on official record that an adjustment will be made dollar -wise for whatever assessment is arrived at at the B.O.E. hearing. Seconded by Mr. Sutliff and carried by unanimous roll call vote. A. 1966 -67 Budget - Resolution 66 -26 -R Setting 1966 Borough Mill Rate Mr. White briefly explained the Budget. He stated that although the budget had been kept as low as possible, he felt that barring any major unexpected expense, the contingency fund would be sufficient. Mrs. Hajdu stated that she was concerned because the School Budget hdd been reduced by $37,000, and a promise made to the School Board that the Borough funds would take care of any deficiency that this might cause, and that the contingency fund might not be sufficient. She suggested the addition of $15,000 to the budget to cover the possibility of the Borough taking over fire and police protection powers. Mr. White stated that he did not think it necessary to budget for this, since the Borough has not yet assumed the powers. He recommended that the budget stand as submitted, and declared the public hearing open. There were questions con- cerning the amount budgeted for the hospital; the Sanitarian; and the possibility of an additional fire department. The public hearing was closed, and Mr. Brechan moved that the budget be accepted as presented. Motion seconded by Mr. Sutliff. Mrs. Hajdu discussed with the Chairman several other items which she thought should be raised in amount budgeted. The resolution was read. Mr. Brechan moved for adoption of Resolution 66 -26 -R with the insertion of a 3.84 mill rate. Seconded by Mr. Sutliff and carried by unanimous roll call vote. Mrs. Hajdu nominated Mr. Brechan as temporary acting Presiding Officer to sign the resolution in the absence of Mr. Wright and Mr. Lester. Seconded by Mr. Sutliff and carried by unanimous voice vote. B. Request for Exceptions - Retail Sales (Case 94 -B) and Apartments (Case 94 -C) USS 3066 AB Blk 2 Lot 2 - W. E. Russell Building Inspector's recommendation to deny requests was read. Mrs. Hajdu moved that the exceptions be granted to operate a retail business and build apartments. Seconddd by Mr. Brechan and public hearing opened. Mrs. Monigold objected to several apartments. Mr. Russell stated that he would change his request to two apartments. There was discussion on the available easements and parking, and the sewer system. Public hearing was closed. Mrs. Hajdu amended 1 1 1 ! ? 9 ! ASSEMBLY MEETING - July 7, 1966 VII PLANNING & ZONING ITEMS 2 her motion to read that the exceptions be granted for the retail sales and apart- ments provided that parking plans conforming to the Zoning Ordinance be submitted; that a connection be made to the City sewer; that Mr. Russell purchase an additional 10 feet of driveway so that he has adequate access; that architect's drawings be submitted for the apartments; and that only two apartments will be permitted. Mr. Brechan yielded to the amendment of the motion, and motion carried by unanimous roll call vote. C. Request for Exception to Build Retail Business - Airpark Blk 4 Lot 12 - George Hubbard (Case 145 -A) Mrs. Hajdu moved that the exception be granted. Seconded by Mr. Brechan. Public hearing was held with no comment from the audience. Notion carried by unanimous voice vote. A. Rezoning, Airpark Blk 4 from Unclassified to Business, on Assembly Initiative After discussion, Mr. Brechan moved that the Chairman be instructed to initiate rezoning of Blk 4, Airpark Subdivision, from unclassified to business, and that an ordinance be prepared on this rezoning. Seconded by Yrs. Hajdu and carried by unanimous voice vote. B. Request for Extension of Time on Preliminary Plat, Baranof Heights Addn #1 (Case 22 -E Mr. Best, representing Baranof Heights, explained that a time extension of six more months before final plat must be submitted was being requested, due to tight money situation, and various other factors. Mr. Sutliff moved that the requmst be granted. Seconded by Mr. Brechan and varried by unanimous voice vote. VIII OLD BUSINESS A. Building Inspector's Recommendations on Jack Brisbane Trailer Court, USS 3099, Lot 3 (Case 99) Mr. Stansbury's recommendation for legal action against Mr. Brisbane was read. Mrs. Hajdu made a motion that the Attorney be directed to instigate legal action against Jack Brisbane as prescribed in Ordinance 65 -2. Seconded by Mr. Brechan and carried by unanimous voice vote. B. Building Inspector's Recommendations on Request for Temporary Permit, Donald Erdman Trailer Court, Mill Bay Road (Case 144 -A) Recommendationa and agreement with Mr. Erdman for time schedule on development of court were read. Mrs. Hajdu moved that a temporary trailer court permit be granted with the proviso that the time schedule as presented by the Building Inspector be complied with. Seconded by Mr. Brechan and carried by unanimous voice vote. C. First Reading of Ord. 66 -13 -0 Rezoning Townsite Blk 15 from R1 to Business - Stan Thorsheim (Case 139 -A) Ordinance was read. Mr. Brechan moved for adoption of Ordinance 66 -13 -0 in the first reading. Seconded by Mrs. Hajdu. Carried by unanimous voice vote. IX NEW BUSINESS A. Vacation of Uncollectible Taxes List of taxes was read. It consisted of several trailers which had erroneously been billed as real property prior to the incorporation of the Borough, and several bills for taxes on buildings only. Foreclosures cannot be made against these properties. Mr. Sutliff moved that the taxes on the submitted list be vacated. Seconded by Mrs. Hajdu and carried by unanimous voice vote. B. Discussion of Personnel Ordinance. Mr. White explained the need for a Borough personnel ordinance, and suggested that the Borough could ally with the City on such things as group insurance. Mrs. Hajdu suggested that the ordinance contain policy on the amount of notice required for separation of an employee, and the reasons for separation due to cause, etc. She suggested that an ordinance be drafted for presentation to the Assembly. Mr. Preston suggested that leave accrual be made retroactive foy the present staff. Mr. White commended Mr. Preston on his take -over of the Clerk/ Teeasurer's position, and also commended the staff on its ability to carry on ATTEST: ) T) 1 7 9 ASSEMBLY MEETING - July 7, 1966 in the absence of supervisory personnel. X CHAIRMAN'S REPORT 2 A. Municipal League Dues Mr. White stated that he felt the dues were too high. Mrs. Hajdu stated that she felt the previous year's Municipal League Conference had been a valuable experience. After further discussion, Mr. White stated that the membership would be discontinued. There were no objections. B. Election Ordinance Mr. Preston explained that the ordinance must be re- written to include Absentee Ballots, since the emergency ordinance previously passed to cover this subject has expired. Mr. White explained that a revision is also necessary for the precincts, and that Mr. Preston would write to Secretary of State Wade in regard to this. The Assembly concurred in requesting that the Attorney re -write the ordinance to contain both of these items. C. Planning & Zoning Commission Mr. White explained that he had not yet been able to find a Chairman for the proposed Zoning Commission. He suggested that the new Chairman choose his own Commission members, and that the group be kept small. There was agreement on the need for this Commission to revise the present Zoning Ordinance. ,...:.e was discussion on the statute requirement for the Planning & Zoning Commission to be one group rather than two separate ones. The Attorney was instructed to research this requirement. Mr. White requested that suggestions be submitted to him for a Commission Chairman. D. Letters from John Cole's Attorney and from Chuck Powell re Mr. Cole's Separation Pay and Vehicle Allowance The Attorney's letter stated that a suit would be brought against the Borough unless a settlement was made on Mr. Cole's demands. Mr. Powell's letter explained the conditions of the agreement made between him and Mr. Cole. Mrs. Hajdu suggested that the letters be turned over to the Borough Attorney, and the Assembly concurred. E. List of Assessment Department Expenditures from the incorporation of the Borough was presented to the Assembly for their information. F. Need for Assessor. Mr. White stated his desire to hire a new Assessor as soon as possible so that negotiations can be entered into with AShA concerning PILOT payments, and with the State Assesor. Also, the Borough's records of property changes in the Community must be kept up to date. He staged that two applications for the position had been received, and that preference would be given to local applicants, provided they met the necessary qualifications. The Assembly concurred in the hiring of a new Assessor as soon as possible. G. Land Sales. Chairman reported that the State had advertised for bids on the survey work for the land that will be coming up for sale. He explained that the lots had been broken down into smaller parcels to meet the great demand for lots. H. T. T. JACKSON Trailer Court. Building Inspector reported that very little had been accomplished on the required improvements in the Jackson Trailer Court. After further discussion, Mrs. Hajdu moved that no further time extensions be granted on the Jackson Trailer Court beyond those which were originally outlined since there is a lack of progress and that legal action be instigated. Seconded by Mr. Sutliff and carried by unanimous voice vote. XI ASSEMBLY COMMENTS - None XII ADJOURNMENT - The meeting adjourned at 12 :00 midnight. �L ✓,/ �� /i L?/ . Dougla' G. /estop Clerk /Treasurer Wilton T. White, Borough Chairman Item Assembly Action 1 TO: ALL DEPARTMENTS AND DIVISIONS FROM :BOROUGH CLERK SUBJ:ASSEMBLY MEETING OF JULY 7, 1966 VI -B Exceptions for Retail Sales and Apartments granted to W. E. Russell, USS 3066 AB Blk 2, Lot 2, subject to various provisions VII -A Ordinance requested to rezone Airpark Blk 4 from Unclassified to Business VII -B Extension of 6 months granted to Baranof Heights for filing of final plat on Addition #1 VIII -A Attorney directed to instigate legal action against Brisbane Trailer Court, USS 3099, Lot 3 VIII -B Temporary trailer court permit granted to Donald Erdman for Mill Bay Road Court with time limits as recommended VIII -C Ordinance 66 -13 -0 rezoning Townsite Blk 15 from R1 to Business adopted in 1st reading X -D Letters re John Cole's demands for separation pay and vehicle allowance turned over to Attorney X -E List of Assessment Department expenditures presented to Assembly. No action taken. KODIAK ISLAND BOROUGH ASSEMBLY ACTION SUMMARY VI -A Res. 66 -26 -R passed approving None required budget and mill rate of 3.84 Action Needed by Administration III Correction made in minutes of 6/16 Correction to be noted on permanent copy of minutes. V -A Letter from Chris Berg, Inc. read Attorney to give opinion. requesting BOE hearing. Attorney directed to research legality of re- opening BOE. Staff to follow through VI -C Exception granted to build retail None required business, Airpark Blk 4 Lot 12 X -A Assembly concurred with Chairman None required in discontinuing membership in Municipal League Attorney to prepare ordinance Case file to be annotated Attorney to take proper action Building Inspector to follow up time limits Public hearing to be scheduled and notices sent IX -A Vacation of various tax bills Taxes to be removed from roll approved IX -B Requested that personnel Staff to draft ordinance ordinance be drafted for submission to Assembly X -B Requested Attorney to re -write Attorney to prepare ordinance election ordinance X -C Attorney requested to research Attorney to prepare opinion requirement for one group to act as P &Z Commission Attorney to follow up None required. f 1 ? 9 2 1 ASSEMBLY ACTION SUMMARY - July 7, 1966 2 X -F X -G X -H Item Assembly Action Action Needed by Administration Assembly concurred in hiring of new Assessor as soon as possible Chairman reported on status of land sales. No action taken. Assembly voted to instigate legal action against Jackson Trailer Court Chairman to follow through None required Attorney to take proper action