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11/18/1965 RM�pa 1 J 7 KODIAK ISLAND BOROUGH ASSEMBLY REGULAR MEETING - NOVEMBER 18, 1965 I Call to Order The meeting was called to order in the magistrates court, Donnelley Bldg., Kodiak, Alaska by Presiding Officer Russell Wright at 7:35 P.Ns on November 18, 1965. II Roll Call Present Absent Russell Wright Fred Brechan Jo Hajdu (Mrs . ) Eldon Lester Mathey Fitzgerald Wilton White, Borough Chairman Also present: Clerk, W.A. Sleness, Attorney, Roy Madsen, Karl Armstrong of the Kodiak Mirror and sixteen people in the audience including Chuck Powell, past Assembly Chairman. III Minutes of previous meeting of November 5, 1965 were approved as written. IV Planning b' Zoning Minutes Due to lack of a quorum, the Planning & Zoning meeting scheduled for November 17th was re- scheduled for November 23rd at 7:30 P.N. in Magistrates Court. For this reason there were no P & Z minutes to be read. V Planning £i - Referrals - none, for reasons above. VI Communications & Correspondence (A) Chairman White reviewed correspondence with Mr. T. T. Jackson pertaining to removal of skid shack from public right -of -way. Mr. White suggested no Borough actions needed at this time pending verbal assurances to him by Mr. Jackson that he was now in process of abating the nuisance skid shack by removing it to another location with avail- able sewer provisions. (B) Application by T. T. Jackson for trailer court was reviewed and correspondence pertaining read. Mr. White recommended abeyance on action until hiring of Borough Sanitarian which, in view of current recruitment efforts, appeared imminent. Assemblywoman Hajdu took ex- ceptions to this proceedure and lengthy pro and con discussion followed. Mrs. '_'ajc ?u moved that the Borough Attorney be directed by the Assembly to take w.latevcr action is necessary to insure enforcement where there is a violation which has been brought to the attention of the Borough Assembly; seconded by Mr. Lester. Further discussion on the motion. The vote on the motion by roll call: No Yes Wrigt Hajdu Lester Fitzgerald By roll call vote the motion failed of passage. After the vote, Chairman White commented further _ saying he knew that Er. Jackson was conversant with requirements of the Zoning Ordinance and that he knew the terms and conditions required in operating a trailer park. That immediately the Borough had either an inspector or a health officer, Yr. Jackson's installations and any other like installations would come uncler inspection and be directed to comply with require- ments as by ordinance. Chairman White assured that this would be done. A short further and summarizing discussion was held on the trailer park situation. 7 KODIAK ISLAND BOROUGH ASSEMBLY NOVEMBER 18, 1965 Page 2 (C) Chairman White commented on Area- redevelopment Act and asked to defer any actions or comment to next meeting pending time for further study. (D) State Division of Lands summary of Borough land activity was read and Mr. White commented on small amount of lands applied for and approved for Kodiak Island. (E) Letter from Marion Lynch read by Chairman White regarding re- quirements of hospital for site. After some discussion, letter referred to P & 2 Commission for their information and early action. (F) Communication from Alaska Municipal League read and commented upon by Chairman White. Staff will complete questionaire and return to Executive Director of the League. (G) Chairman White read letter from Representative sill Poland acknowleging borough letter regarding State methods on Land sales. Short discussion on present policy. VII (A) Agenda cut -off time was discussed. Chairman White suggested cut -off time be preceeding day of meeting or more specificially, noon of Wednesday. Reasons for this being Agenda could be in hands of Assemblymen in time for study. Also, that agenda be posted on P.O. bulletin board for public information. Mr. Lester suggested moving item for "Audience Participation" be moved back to earlier sections of Agenda so that people wishing to be heard could state their business and feel free to leave instead of,as now,being obliged to wait until end of meeting to be heard. (B) Discussion regarding assemblymen and chairman salaries. It was brought out that such salaries must be by ordinance to become effective upon following suceeding members of assembly including chairman. Action withheld pending further discussion and research by borough attorney policies to be incorporated in an ordinance to cover. (C) Rezoning - Standard Oil (D) Rezoning - Thorsheim Subdivision CO Rezoning - - Aleutian Subdivision After discussion, action by Assembly on above deferred and referred to P & 2 Commission for their action on meeting scheduled 11/23/65. (F) Prior Assembly actions: letters from norough to J. Holman, Don Coon, State Div. of Lands, Rep. Poland, Sen. Owen, and Local Affairs were read as information to Assembly on actions taken from prior meeting. Actions as follows: 1. J. Holman - Chairman to follow up. 2. Don Coon -- Chairman White stated that he has verbal advice that situation has been corrected. 3. State Div. of Land - Letter read for information only 4. Rep. Bill Polland - Letter read for information only 5. Sen. Owen - Letter read for information only 6. Local Affairs - Letter read for information only KODIAK ISLAND BOROUGH ASSEMBLY NOVEMBER 18, 1965 Page 3 X Audience Participation - Moved back on agenda in deference to people waiting to be heard. Presentation by T. T. Jackson of report and visual survey of trailer court done by G. S. Best, Geologist and registered land surveyor. Report was read by Chariman Uhite. Short recess declared © 9:10 ?.Ni. for purpose of allowing members of assembly to read and study Mr. Jackson's report. At 9:20 P.M. - meeting was re- convened. There was no further discussion and the Clerk was directed to make Mr. Jackson's report a matter of the minutes. No action taken. VIII (A) Chairman White explained present proceedures on borough check signatures. Chairman Uhite recommended additional authorized third signature be that of Clerk /Treasurer. Assemblyman Lester moved, seconded by Assemblywoman Hadju that resolution be prepared authorizing third signature (2 required), and that the borough Clerk /Treasurer sig- nature be authorized. Motion carried on roll call vote, unanimous. (B) School Bonds: Comments by Borough Attorney, Roy Madsen on ad- visability of retaining bond counsel. It was brought out that City of Kodiak retains the firm of Preston Thorgrimson Horowitz of Seattle as their bond counsel, also that the School District had retained the same firm. Mr. Madsen recommended this firm: and suggested resolution to retain said firm as counsel on sale of $750,000.00 school bonds approved by the voters in last election. Assemblyman Lester moved resolution be drafted for retaining firm of Preston Thorgrimson Horowitz Staren and Ellis be tetained as bond counsel on sale of these bonds; Seconded by Assemblyman Fitzgerald. Motion carried by roll call vote. IX Chairmans report: First item for comment and discussion was presentation of proposed site for dry garbage and refuse dump. Letter from Mr. Stover to the borough presenting and recommending dump site was read. Letter from City Manager, Ralph Jones supporting this site was read. Assemblyman Lester moved, seconded by Assemblywoman Hadju that the assembly authorize Chairman to take necessary action to make application to State Division of Lands forwithdrawel of land as proposed for dry dump site. Chairman []bite commented that he assured he would in order to refer the withdrawel to P Z for their information and recommendation. Roll call vote on the motion carried. Chairman White made favorable comment on Assembly Action Summary as prepared by Clerk, Comments by Chairman Uhite on status of Sanitarian and Building Inspector. Need for additional office space reviewed by Chairman Uhite. A short discussion followed. Possibilities of combining City and Borough affairs were also reviewed. Need for vehicle reviewed. Chairman White solicited views of assembly on this matter. General discussion followed. Chairman White stated that he would prepare open bid proposal for submission to assembly. Mr. Perez commented from audience on Assessor Cole's use of vehicle. KODIAN ISLAND BOROUGH ASSEMBLY NOVEMBER 18, 1965 Page 4 IX Cont. Chairman White brought out and declared that there existed a vacancy on P ? 2-Commission and recommended appointment of Tony Perez to the Commission. Assemblyman Lester moved, seconded by Assemblywoman Hadju that Mr. Tony Perez be appointed. Carried by roll call vote. "A" Old Harbor - Petition to incorporate. Letter to Mr. Sven Ilaakanson from Roy Madsen, Borough Attorney, outlining steps to be taken to incorporate as fourth class city. Chairman White then commented briefly on state officials delegation arrival scheduled for November 22nd to Old Harbor and Port Lions. Purpose of delegation to present Port Lions villagers with deeds to properties. Chairman White solicited time of members of assembly to meet and talk with these people. Chairman White commented on need for closer working relations with Chairman or Chiefs in outlying villages. It was suggested that bringing representatives from villages in to Kodiak, Borough head- quarters, for orientation into Borough activities and inter- relation — ships. Assemblyman Lester commented on possibility of reducing size of Borough. A discussion followed and proceedures were outlined by Attorney Madsen relative to accomplishing such action. Chairman White conceeded that serious thought should be given to the question of how beneficial the Borough government could be to outlying villages. After further discussion on the matter, Assemblyman Lester moved , "that Assembly instruct the Chairman to start proceedings to decrease the size of our Borough encompasing approximately what is now our road system:." After more discussion, Assemblywoman Hadju seconded. Further lengthy discussion brought out clarification to motion as being, "preliminary - to get it going ", and that formal petition to Local Affairs Agency would have to be by resolution. Notion carried by roll call vote. Short discussion ensued on ad- visability of calling conference of village leaders in order to ex- plore their reactions and wishes. XII The meeting was adjourned at 10:50 P.M. 0 VI -A VI -B VI -C KODIAK ISLAND BOROUGH ASSEMBLY ACTION SMEARY TO: All Departments and Divisions November 18, 1965 FROM: Borough Clerk SUBJ: Assembly meeting of November 18, 1965 ITEM ASSEMBLY ACTION ACTION NEEDED BY ADMINISTRATION IV Assembly Chairman White Secretary will mail notices to all commented on no quorum at concerned including public with actions P Z meeting. pending, of P & Z meeting re.-scheduling to November 23rd. Chairman White commented on None required. verbal assurance from ir. Jackson that skid shack would be moved. Lengthy discussion on T.T. None required. Jackson's application for trailer permit. No action by Assembly pending hiring of either bldg. inspector or sanitarian. Chairman White asked defer Clerk to place on agenda Assembly comment or any actions meeting Dec. 2nd. pending further study to be reported on next Assembly meeting VI -D State activity on Borough None required. land selections read with- out comment or discussion. VI -E Letter from Marian Lynch Clerk will reply and have placed read and referred to P Fa Z. on P br Z agenda for next meeting. VI -F Alaska Municipal League and Clerk will complete questionaire News commented upon -- no and transmit. action required. VI -G Rep. Bi11 Poland's letter None required. read and acknowledged. VII -A Agenda cut -off time discuss- Clerk to carry out as directed to ed and agreed that noon of move Audience Participation to Wednesday preceeding meet- span following reading of minutes. ing be settled upon. VII -B Discussion on Assembly and None required. Chairmans salary ordinance. Action deferred pending study by Borough Attorney and final action on ordinance at some future date. 0 0 1 1 1 1 1 1 ; ASSEMBLY ACTIONS SUMMARY - NoVember 18, 1965 ITElt: ASSEMBLY ACTION ACTION NEEDED 3Y ADriINISTRATION VII -C Rezoning - Standard Oil D Rezoning- Thorshein Subdivision E Rezoning - Aleutian Subdivision Clerk to place all on P & Z Action on all above deferred agenda 11/23/65. and referred to P i 2; Commission action on 11/23/65 VII -F Various letters fror, borough to people and agencies read for information on actions taken: 1. Halman- no reply as of 11/18/65 l a 2. Don Coon- verbal advise None required. at hand that situation has been corrected. 3. State Div. of Lands - None required. concurrance and approval transmitted. 4. Bill Poland- read for assembly information. 5. Sen. Al Owen read for information only. 6. Local Affairs letter , submission of petition for Hospital Audience Participation moved back to 9:00 Prn. Report of survey on T.T. Jackson Trailer court read. No action taken VIII -A Discussion on needs for third authorized signature on Borough Checks. Authori- zed Clerk /Treasurer to sign. VIII -E Short comment and discussion on Bond Counsel. Resolution passed to retain firm of Preston Thorgrimson Horowitz Staren and Ellis. IX Chairmans Report: Review and discussion on proposed new dry dump site. Chair- man instructed to proceed with land withdrawel application. Continents on use of Assembly Actions Cunmiary as prepared by Clerk Page 2 Reply received 11/22/65 and referred by Clerk to P e Z for recommended action. None required. None required. None required. None required. 3orough Attorney will prepare resolution as authorized. Clerk /Treasurer will have proper signature cards signed for N3 ofA and First National Bank. Attorney will prepare resolution as authorized. Clerk will prepare and submit application. None required. 9 9 1 1 1 3 1 P ASSEMBLY ACTIOIS SMEARY- November 18, 1965 Page 3 ITEM ASSEMBLY ACTION ACTION NEEDED BY ADMINISTRATION IY Comments on hiring status None required. of Sanitarian and Dldg. Inspector. Discussion by Assembly. Need for additional office None required. space reviewed. No action taken. Need for borough vehicle reviewed- Sanitarian - Bldg. Inspector needs and others. "A"" Old Harbor petition None required. to incorporate, letter foram borough attorney read out- lining requirements. Chairman will prepare and submit open bid type proposal. Vacancy declared on P 6r Z Clerk will swear in new member Commission and Er. Tony next P f Z meeting. Perez appointed as recom- mended by Chairman IX Chairman White commented on Chairman and staff will prepare need for closer relations report for future submission to between Corough office and Assembly. outlying millages. Further discussion led to motion for action to reduce size of Borough to present road system.