1995-17 Authorizing the Records Coordinator to Dispose of Certain Borough Records.1
ATTEST:
Donna F. Smith, CMC, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
RESOLUTION NO. 95 -17
Introduced by: Mayor Selby
Requested by: Borough Clerk
Drafted by: Records Coordinator
Introduced: 05/04/95
Adopted: 05/04/95
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
THE RECORDS COORDINATOR TO DISPOSE OF CERTAIN KODIAK ISLAND
BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
records which have been found not to be of historical interest nor to
have a legal or administrative value; and
WHEREAS, Resolution 95 -01 provides the minimum retention requirements for
specific records; and
WHEREAS, the department heads have reviewed and authorized the destruction of
the specific records attached to this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached lists of records are not of an historical, legal, nor
administrative value and have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough
Code 2.16.200.B.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS FOURTH DAY OF MAY, 1995.
KODIAK ISLAND BOROUGH
chael .. Milligan,
eputy Presiding 0 Icer
for Mary A. Monroe, Presiding Officer
Resolution No. 95 -17
Page 1 of 1
BC -06
Meeting Tapes:
1988; Assembly
BOE 1988 -89; Consolidation
1984 -88
Y -5 -5
BC -06
Meeting Tapes:
Assembly
1980 -83
Y -5 -3
BC -06
Meeting Tapes:
Assembly
1989 -90
Y -6 -4
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: Borough Clerk's Office DATE: 3 -7 -95
REASON FOR DESTRUCTION:
XXX These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
Series No. Record Series Title & Descriptioa
BOY No.
APPROVALS:
Department Director:
Records Manager: Date:
Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
FI -42
JE Edits: Mar -Jun 92
V -4 -13
FI -42
JE Edits: Oct 91 -Jan 92
V -4 -12
FI -42
JE Edits: Jul -Sep 91
V -4 -11
none
Reader Files: Fax correspondence 1989 -91
V -6 -8
none
Reader Files: 1989 -90
V -5 -8
FI -13
Accounts Payable: T -Z, FY87
H -2 -2
FI -13
Accounts Payable: A -B, FY88
Y -3 -0
FI -13
Accounts Payable: C -I, FY88
Y -2 -1
FI -13
Accounts Payable: J -K, FY88
Y -2 -0
FI -13
Accounts Payable: L -R, FY88
FI -13
Accounts Payable: S -Z, FY88
Y -3 -1
FI -13
Accounts Payable: Copies of checks issued
Feb 85 - Jun 87
C -6 -1
FI -13
Accounts Payable: Encumbrances FY87 -FY88
Y -7 -5
FI -18
Bank Deposit Books: 1987
Bank Reconciliation Statements
G -7 -2
FI -21
Cancelled Checks: FY88
X -3 -4
none
Administrative: 1981 -88
Misc. Reports & Proposals
Y -6 -14
FI -14
Daily Cash Receipts: Jul 87
5 -2 -2
FI -14
Daily Cash Receipts: Aug 87
C -7 -2
FI -14
Daily Cash Receipts: Sep /Oct 87
N -4 -2
FI -14
Daily Cash Receipts: Oct /Nov 87
N -5 -2
FI -14
Daily Cash Receipts: Jan -Mar 88
A -3 -2
Department /Division: Finance DATE: 3 -7 -95
REASON FOR DESTRUCTION:
RECORDS DESTRUCTION AUTHORIZATION
XXX These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
Series No. Record Series Title & Descriotio
CD -11
Junk Removal Files: Sep -Dec 82
Tow authorizations
S -6 -2
CD -11
Junk Removal Files: Jun -Jul 82
Tow authorizations
K -6 -1
CD -11
Junk Removal Files: Jan 83 -May 85
Tow authorizations
X -2 -6
CD -11
Junk Removal Files: Aug 85 -Apr 88
Tow authorizations
F -6 -2
CD -11
Junk Removal Files: 85 -88
Ticketed - gone
F -7 -2
CD -04
Audio Tapes of Meetings: 1985 -1988
Y -2 -11
CD -04
Audio Tapes of Meetings: 1991 -1992
office
il l
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: Community Development DATE: 3 -7 -95
REASON FOR DESTRUCTION:
XXX These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
series No. Record Series Title i Description
APPROVALS:
Department Director:
Records Manager: Date:
Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
FI -14
Daily Cash Receipts: Dec 87 - Jan 88
A -3 -1
FI -14
Daily Cash Receipts: Apr - Jun 88
B -3 -1
FI -14
Daily Cash Receipts: Jun 88 only * * **
B -4 -2*
FI -14
Cash Receipts, second copies: 87
A -4 -2
FI -14
Cash Receipts, second copies: 87 -88 * **
Y -7 -5*
FI -14
Cash Receipts, second copies: 87 -88 * **
Y -7 -4*
FI -22
Employee Case Files: 87 -88
Y -5 -0
FI -22
Employee Case Files: 1988
Y -4 -0
FI -28
Purchase Orders: 1987 -88
C -7 -1
FI -28
Purchase Orders: 1987 -88
G -6 -1
FI -09
FI -10
Tax Billing Rolls: 1984
R -4 -1
FI -21
Cancelled payroll checks: FY88
X -1 -7
FI -09
Tax Reports: 1984
B -1 -1
FI -07
Tax Reports: 1987
N -3 -1
FI -09
Tax Reports: 1984 Property Tax Roll &
Supplemental Roll
L -3 -2
FI -11
Utility Accounting: Jul, Sep, Oct 1987
A -2 -2
FI -12
Utility Accounting: Jan, May, Jun 1988
D -1 -1
FI -12
Utility Accounting: Jan, Feb, Oct, Dec 1987
L -3 -1
FI -12
Utility Accounting: Feb -Apr 1988
A -1 -2
FI -12
Utility Accounting: Mar -May 1987
0 -1 -2
FI -12
Utility Accounting: Jun -Aug 1987
M -1 -1
FI -12
Utility Accounting: Feb -Dec 1986
G -4 -1
FI -11
Utility Accounting: Jan 1987 - Jan 1988
Y -4 -4
FI -il
Utility Accounting: Apr -Jun 1988
J -1 -1
FI -11
Utility Accounting: Aug -Dec 1987
E -1 -1
FI -11
Utility Accounting: Jan -Jul 1987
E -1 -2
FI -11
Utility Accounting: Dec 1987 - Mar 1988
J -1 -2
FI -11
Utility Accounting: Sep 1987 - Mar 1988
I -2 -2
FI -11
Utility Accounting: Jan -Mar 1987
M -6 -1
FI -11
Utility Accounting: Jun -Aug 1987
I -3 -1
FI -13
Accounts Payable:
M -S,
FY87
S -7 -1
FI -13
Accounts Payable:
E -J,
FY87
H -5 -2
FI -13
Accounts Payable:
K -L,
FY87
S -7 -2
APPROVALS:
Department Director:
Records Manager: Date*
Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
RECORDS DESTRUCTION AUTHORISATION
Department /Division: Mental Health Center DATE: 5 -2 -95
REASON FOR DESTRUCTION:
Series No Record Series Title i Description
MH -04
MH -03
MH -03
MH -03
MH -02
MI -08
MH -08
MR -08
MH -08
MH -08
MH -08
MH -08
MH -08
MH -08
MH -08
MH -08
MH -08
MH -08
MH -08
MH -08
These records have complied with General Retention Schedule,
Resolution No. 95 -01, dated February 2, 1995.
These records have been microfilmed and the film has been
verified.
Box No.
Administrative Subject Files: 1989 X -1 -7
Accounts Receivable: 1988 X -1 -8
Accounts Receivable: 1988 X -4 -8
Accounts Receivable: 1987 IX -S -R
Accounts Receivable: 1970 G -6 -2
*Patient Case Files: 1971 G -6 -2
*Patient Case Files: 1972 H -3 -2
*Patient Case Files: 1971 H -2 -1
*Patient Case Files: 1976/77 T -7 -1
*Patient Case Files: 1978/82 X -7 -1
*Patient Case Files: 1973/78 R -7 -2
*Patient Case Files: 1983 M -7 -1
*Patient Case Files: 1979/80 N -6 -1
*Patient Case Files: 1981/82 N - -7
*Patient Case Files: 1974/76 N - -1
*Patient Case Files:. 1980/81 IN -7 -2
*Patient Case Files: 1985 0-7 -7
*Patient Case Files: 1985 t1 -6 -1
*Patient Case Files: 1984/85 ( Q - - 1_
*Patient Case Files: 1983/84 IR -7 -1
NN *p tipnt fasp Fi1p» 19g r 7 1
APPROVALS:
Department Director: Date:
Borough Assembly by Resolution No. Date:
Records Manager: Date:
THESE RECORDS TOTALING CU.FT. WERE DESTROYED ON
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