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1991-24 Personnel Rules and Regulations by Updating Various Position Descriptions and Schedule IIKODIAK ISLAND BOROUGH ORDINANCE NO. 91 -24 Introduced by: Mayor Selby Requested by: Mayor Selby Drafted by: Personnel Director Introduced: 09/19/91 Public Hearing: 10/03/91 Public Hearing: 10/17/91 Amended: 10/17/91 Adopted: 10/17/91 AN ORDINANCE AMENDING THE PERSONNEL RULES AND REGULATIONS BY UPDATING VARIOUS POSITION DESCRIPTIONS AND SCHEDULE II WHEREAS, the Kodiak Island Borough Assembly, in keeping with the personnel policy, recognizes that personnel rules and regulations must be amended from time to time in order to provide for necessary personnel adjustments; and WHEREAS, the Kodiak Island Borough Assembly adopted the Compensation Study as a methodology that enables equitable distribution of salary ranges on July 6, 1989; and WHEREAS, the following amendments have been reviewed by the Personnel Advisory Board at their regular meetings held on July 9, 1990, November 29, 1990, April 16, 1991 and unanimously recommended for approval by the Assembly; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH: Section 1: This ordinance is of a general and permanent nature and shall become codified as part of the Kodiak Island Borough Personnel Rules and Regulations. Section 2: Position Descriptions is amended by adding the revised position uca,,, Ipuui so, •V111411 C1115 011dl,l ICU I ICI CIU, lU UC 1111:01 pul d tell db par l 01 tr le Kodiak Island Borough Rules and Regulations. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 1 of 64 Section 3: Section 4: Section 5: Section 6: MHC Director Clinician 111 Clinician 11 Case Manager Rehabilitation Director Residential Trainer Job Coach Staff Assistant /MHC Program Coordinator System Operator 1 System Operator II Schedule II. Class Titles Class Title Rehabilitation Director Secretary III Clerk Cashier Accounting Technician Program Coordinator Staff Assistant /MHC Community Development Director Associate Planner /Enforcement Associate Planner /LRP Secretary 111 Clerk Cashier Accounting Technician Secretary II Secretary 1 Deputy Clerk Administrative Assistant Switchboard Operator /Receptionist and Pay Rannes. is amended as follows: 21.5 9.5/10.0/10.5 9.5/10.1 11.5 13.5 91d New 24.5 10.0 10.0 15.0 12.5 17.5 The salary placement score methodology is hereby revised under the number of people supervised to reflect scores of 1 -2 people, a value of 4; 3 -5 people, a value of 8; 6-8 people, a value of 12; 9 plus people, a value of 16. The increase in placement salary ranges described in Section 3 shall take effect January 1, 1992. Any decrease in placement salary ranges described in Section 3 shall apply to employees hired after January 1, 1992 and henceforth, therefore not reducing any currently employees' salary or placement on the salary scale. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 2 of 64 PASSED AND APPROVED THIS 17th DAY OF OCTOBER, 1991. ATTEST: Borough Clerk KODIAK ISLAND BOROUGH Borgtygh Mayor Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 3 of 64 KODIAK ISLAND BOROUGH Job Title: Department: Supervisor: JOB DESCRIPTION NO. Director of Mental Health Center Mental Health Center Mayor Job Summary: Responsible for administrative and program direction; for the development of Borough -wide mental health services in cooperation with other health, social service, and educational agencies; and accountability to the Advisory Board, Kodiak Island Borough, and appropriate state and federal agencies. This is an "on- call" position. Manages the department within the guidelines set out by the Assembly, Mayor, and Borough Code. NQ. Frequency 7 Task Description 1. Daily 40 Provides psychotherapy for mental health center clients. Develops case management plans for clients. 2. On -going 10 Plans, develops, and directs programs of the Mental Health Center. Recommends programs to Mental Health Advisory Board. Implements Advisory Board policy decisions. 3. Daily 10 Advises and supervises members of the clinical staff on case managament and treatment related issues. 4. Daily 9 Supervises staff including conducting performance evaluations, hiring, promotions, and discipline. 5. Annually/ On -going 5 Directs the preparation of the annual budget. Administers approved budget. Writes grants and negotiates service contracts to obtain funding. 6. On -going 5 Monitors center activities to ensure compliance with state and federal rules and regulations. Manages risk and quality control. 7. Monthly 5 Participates on State level policy or program development committees or task forces. Maintains liaison with social service agencies related to mental health. 8. On -going 5 Assesses the need for, organizes, and provides staff development fnr me nu) health staff member:. 9. Bi- monthly 3 Attends Advisory Board meetings and other Borough administrative meetings. 10. Weekly 3 Provides expert witness and evaluative testimony in legal matters. 11. As needed 5 Performs other duties as assigned. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 4 of 64 MHC Director F. 1 of 3 Mayor Director MHC Clinician III -- Staff Asst. -- Rehab. Director Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 5 of 64 MHC Director Pats 2 or 3 Minimum Qualifications: Director of Mental Health Center Masters degree in psychology or psychiatric social work, and five years of progressively responsible experience which must include at least three years in a mental health or closely related clinical setting and at least one year in an administrative or supervisory capacity; or, PhD in one of the above fields, and two years of experience in a mental health or closely related clinical setting of which one year shall have been in an administrative or supervisory capacity. Appropriate licensure required. Specific Indicators - Minimum Knowledge of principles and practices of psychotherapy, community mental health services, community organization and involvement. Knowledge of administrative supervision and evaluation; methods of program planning, implementation, supervision, and evaluation. Knowledge of state and federal mental health programs and laws; current trends in mental health; scope and activities of state and federal mental health programs. Knowledge and understanding of social and cultural differences of ethnic, religious and other groups in the community. Ability to effectively engage in psychotherapy with patients; establish and maintain the confidence and cooperation of patients and persons contacted. Ability to assess community needs and work with community health, social service, educational and other agencies in mental health services. Ability to provide professional staff; deal with personnel matters; and gather and analyze data for on -going evaluation of program goals and operations. Ability to establish effective working relationships. Ability to prepare comprhensive reports. Ability to delegate. Ability to prepare and administer budgets. Ability to analyze and resolve administrative problems. Adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91.24 Page 6 of 64 wmr T111...&.. P...1 at KODIAK ISLAND BOROUGH Job Title: Department: Supervisor: Nig,, Frequency fe 1. On -going 40 2. On -going 15 3. As needed 10 4. As needed 5 5. Daily 5 6. Quarterly 5 7. As needed 5 8. As needed 3 9. As needed 2 10. As needed 5 11. As needed 2C: Clinician 11 Clinician III Mental Health Center Director of MHC lafikpagrigtha JOB DESCRIPTION NO. } Job Summary: Provides complex, high level mental health services; may supervise lower level clinicians or mental health aides; provides psychotherapy consultation to emotionally disturbed clients and/or families. Occasional travel required. This is an "on -call" position. Provides individual and group psychotherapy, assessment and/or evaluations to clients. Develops treatment plans; arranges client care; counsels family members and related community agencies; conducts follow -ups, writes reports. Provides consultation to medical community, social agencies legal system and school staff. Confers with other clinicians and psychiatric consultants. Maintains records of client contacts and daily activities. Provides consultation with village leaders and health aides; provides outreach diagnostic and individual psychotherapy. Conducts educational presentation and training programs for pare - professionals, other agencies and the community. Provides crisis intervention services which may include psychological intervention, treatment planning, and emergency coordination with other agencies. Serves on interdisciplinary treatment team to develop plan for emotionally disturbed clients. Determines need for voluntary and involuntary hospitalization of clients and assumes reponsibility for coordinating legal procedures required for hospitalization. 5 Performs other duties as assigned. Director of MHC Clinician III Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 7 of 64 Pen 1 all Minimum Qualifications: Clinician III Masters degree in psychiatric social work or psychology, and four years of progressively responsible experience which must include at least three years in a mental health or closely related clinical setting; or, PhD in one of the above fields, and one year of experience in a mental health or closely related clinical setting. Appropriate licensure required. Specific indicators - Minimum Knowledge of mental health counseling; techniques of observing and assessing behavior, and social, psychological and environmental problems. Knowledge of principles and practices of behavior change and modification; theories and research on personality, intellectual growth and development; human motivation, behavior adaptations, and social interaction. Knowledge of scope and activities of public and private health and social service agencies. Knowledge of characteristics of mental and emotional disturbances and mental deficiency. Knowledge of current trends in mental health, state, and federal programs and laws. Knowledge of social and cultural differences of ethnic, religious and other groups. Knowledge of psychometric techniques, administering and evaluating psychological tests; theories and practices in mental health treatment; characteristics, social implications and treatment of mental retardation. Ability to establish and maintain the confidence and cooperation of patients and others contacted. Ability to prepare accurate and concise case records and reports. Ability to analyze situations accurately; observe behavior; and conduct therapeutic interactions with patients. Ability to supervise clinical staff and maintain good working relationships. Adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 - 24 Page 8 of 64 Clinician 1E11 Pan 2 .r2 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. Job Title: Clinician II Department: Mental Health Center Supervisor: Director of MHC Job Summary: This position is the journeyman level of the clinical staff. Performs general community mental health services; must be able to carry a full caseload of fairly complex mental health problems; may be responsible for specialized problems such as emotionally disturbed children, alcohol problems, or family counseling; may provide consultation and evaluation services in the community. This is an "on -call" position. ilal = -1:,,.; );requencv % Task Description 1. On -going 45 Provides individual and group psychotherapy to clients. 2. On -going 15 Plans therapy sessions; arranges client care; counsels family members and related community agencies; conducts follow -ups, writes reports. 3. As needed 10 Provides consultation to medical community, social agencies, legal system and school staff. 4. As needed 10 Confers with other clinicians and psychiatric consultants. 5. Daily 5 Maintains records of client contacts and daily activities. 6. As needed 5 Provides consultation with village leaders and health aides; provides outreach diagnostic and individual psychotherapy. 7. As needed 3 Assists with educational presentations and training programs for para - professionals, villages, agencies and the community. 8. As needed 2 Provides crisis intervention. 9. As needed 5 Performs other duties as assigned. Director of MHC Clinician II Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 9 of 64 Clinkiu 11 P"{" 1 M2 Minimum Qualifications: Clinician II Masters degree in psychiatric social work or psychology, and two years of experience in a mental health or closely related clinical setting; or, PhD in one of the above fields. Specific Indicators - Miinimurp Knowledge of mental health counseling; techniques of observing and assessing behavior, and social, psychological and environmental problems. Knowledge of principles and practices of behavior change and modifications; theories and research on personality, intellectual growth and development; human motivation, behavior adaptations, and social interaction. Knowledge of current trends in mental health, state, and federal programs and laws. Knowledge of scope and activities of public and private health and social service agencies. Knowledge of characteristics of mental and emotional disturbances and mental deficiency. Knowledge of social and cultural differences of ethnic, religious and other groups. If psychologist, knowledge of psychometric techniques, administering and evaluating psychological tests; theories and practices in mental health treatment; characteristics, social implications and treatment of mental retardation. Ability to establish and maintain the confidence and cooperation of patients and others contacted. Ability to prepare accurate and concise case records and reports. Ability to analyze situations accurately; observe behavior; and conduct therapeutic interactions with patients. Ability to maintain good working relationships. Ability to assist with education presentations and training programs in the villages, other agencies, and the community. Adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 10 of 64 KODJAK ISLAND BOROUGII-- Ore: JOB DESCRIPTION NO. Job Title: Case Manager Department: Mental Health Center Supervisor: Rehabilitation Director Job Summary: Ensures the delivery of a broad array of services to the disabled individual who lives and works in the community; coordinates service delivery to residential clients; provides family support, and advocacy functions. This is an "on -call" position. N� a a Task Description 1. On -going 20 Implements comprehensive case plan for client. 2. On- going 20 Provides long term support services of a highly personalized nature. 3. On -going 15 Arranges for coordinated services to client. 4. On -going 10 Provides direct skill training/programming in community living skills, employability skills, social skills and personal skills. 5. As needed 10 Develops goals and objectives for clients. 6. As needed 5 Conducts functional and resource assessment of clients. 7. On -going 5 Monitors and evaluates case plan and client progress. 8. As needed 5 Provides education and advocacy services on client's behalf. 9. As needed 5 Participates in interdisciplinary planning team. 10. As needed 5 Performs other duties as assigned. Rehabilitation Director Case Manager Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 11 of 64 Case Monne Pogo 1 of 2 Minimum Qualifications: Case Manager Bachelor's degree and 2 years applicable experience. Specific Indicators - Minimum Knowledge of community resources. Knowledge of social service delivery system. Knowledge of record keeping and report writing. Ability to set long range goals and monitor results. Ability to communicate clearly. Possess exceptional interpersonal skills. Adnpted by Kndiak Island Tinrnugh Accemhly nn 10 -17 -91 Kodiak Island Borough, Alaska Car Manager Pap 2 of 3 Ordinance No. 91-23 Page 12 of 64 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. Job Title: Rehabilitation Director Department: Mental Health Center (RTP) Supervisor: Mental Health Director Job Summary: Responsible, for administration and direction of the rehabilitation component of the Mental Health Center; provides complex, high level mental health and psychosocial rehabilitation services to a variety of populations, including developmentally disabled and psychiatrically disabled adults and children, and seriously emotionally disturbed children. Performs with a high degree of independence. This is an "on -call" position. N a . Task Description 1. On- going 30 Plans, develops, and directs programs of the Rehabilitation/Training Program. 2. On -going 20 Screens, hires, trains, supervises, and evaluates the RTP staff. 3. On -going 20 Provides psychotherapy, assessments, and/or evaluations for RTP clients. 4. On -going 10 Monitors program activities to ensure compliance with state and federal regulations and adherence to accepted standards of practice. 5. On -going 5 Writes grants for the rehabilitation component, prepares budgets and administers approved budgets. 6. On -going 5 Assesses the need for, organizes, and provides RTP staff development., 7. As needed 2 Participates on state level committees and task forces involved with psychosocial rehabilitation. 8. On -going 2 Maintains Eason between rehabilitation and clinical components of the Mental Health Center. 9. As needed 2 Provides consultation/training to medical community, social agencies, legal systems, and schools. 10. As needed 2 Determines need for voluntary or involuntary hospitalizations of RTP clients and assumes responsibility for coordination of legal procedures required for hospitalization. 11. As needed 2 Negotiates rehabilitation service contracts with other agencies. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 13 of 64 Rehabilitation nhoeor Pop 1 ot4 MHC Director Rehabilitation Director Residential Trnr(4) - Fam. Teacher - Skills Tmr(4) - Case Mgr - Emp. Tmg Specialist Job Coach(2) Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 14 of 64 Minimum Qualifications: Rehabilitation Director Masters degree in psychiatric social work, psychology, or rehabilitation, and four years of progressively responsible experience, which must include at least three years in a mental health or closely related clinical setting or a Ph. D in one of the above fields and one year of experience in a mental health or closely related setting. Must include two years experience in a psychosocial rehabilitation setting, with at least one year of administrative or supervisory experience. Appropriate licensure required. Specific Indicators - Minimum Knowledge of mental health counseling, psychosocial rehabilitation, techniques of observing and assessing behavior, and social, psychological and environmental problems. Knowledge of techniques of case work practice, dynamics of human behavior, and methods and practices of supervision. Knowledge of principles and practices of behavior change and modification, theories and research on personality, intellectual growth and development, human motivation, behavior adaptations, and social interactions. Knowledge of scope and activities of public and private mental health, rehabilitation, and social service agencies. Knowledge of administration, staff consultation, training and evaluations, methods of program planning, implementation, supervision, and evaluation. Knowledge of characteristics of mental and emotional disturbances and mental deficiency. Knowledge of current trends in mental health and rehabilitation, relevant state and federal programs, laws, and legislation. Knowledge of social and cultural differences of ethnic, religious, and other groups. Knowledge of psychometric techniques, administering and evaluation psychological tests, theories and practices in mental health treatment, characteristics, social implications and treatment of mental retardation. Ability to establish and maintain confidence and cooperation of patients, staff and others. Ability to prepare accurate and concise reports. Ability to supervise and instruct staff. Ability to deal with personnel matters and gather and analyze data for on -going evaluation of rehabilitation programs goals and operations. Ability to delegate, analyze, and resolve administrative problems. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 15 of 64 Rehabilitation Director Par 3 of 4 Ability to prepare and administer rehabilitation grants and budgets. Adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 16 of 64 aeh.6im.ew Hues Pan 4 er 4 KODIAK ISLAND BOROUGH Job Title: Department: Supervisor: Job Summary: Directs skill teaching to rehabilitation clients. Must establish and maintain a family style home environment and is responsible for contact with the natural parents/family and placing agencies. No_ s Frequency 1. On -going Rsdentin' Train Residential Trainer Mental Health Center Rehabilitation Director JOB DESCRIPTION NO. task Description 70 Teaches basic survival skills in family setting including personal skills, household skills, money management, social skills and recreation and leisure time skills. 2. On -going 10 Conducts intensive community integration. 3. As needed 10 Provides transportation and arranges out -of -town transportation. 4. As needed 5 Participates in treatment planning, including rigs sment, setting, planning, implementation and evaluation modification. 5. Daily 3 Maintains and updates client records. 6. As needed 2 Performs other duties as assigned. Rehabilitation Director Residential Trainer Kodiak Island Borough, Alaska Ordinance No. 91-24 Page 17 of 64 Pap 1 of 2 goal and Minimum Qualifications: Residential Trainer Bachelor's degree with one year experience. Rehabilitation and psychology courses as well as experience may be substituted on a one - to-one year basis. Specific Indicators - Minimum Knowledge of recordkeeping, including progress reports and evaluations. Ability to maintain a family style home environment. Ability to set up long range goals and monitor results. Ability to make travel arrangements. Ability to function in a constantly changing environment and respond to supervisory personnel. Ability to communicate clearly. Adopted by the Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 18 of 64 Bddwtihl Trainor Py. 2 on KODIAK ISLAND BOROUGH Or¢: JOB DESCRIPTION NO. Job Title: Job Coach Department: Mental Health Center Supervisor: Rehabilitation Director Job Summary: Trains and assists supported work clients in individual, group, and entrepreneurial sites. Assists the Employment Training Specialist in job development and community affairs; community supported work is monitored by the Employment Training Specialist. �, a f, Task Description 1. On -going 35 Performs direct skill teaching. 2. On -going 20 Programs skill performance. 3. As needed 15 Develops extensive routine and task analyses, including criteria, environmental conditions, consequences, and correction procedures. 4. As needed 10 Implements appropriate follow -along programs. 5. On -going 10 Performs observational recording of varying types. 6. As needed 5 Retrains client. 7. 5 Performs other duties as assigned. Rehabilitation Director Job Coach Kodiak Island Borough, Alaska Ordinance No. 91.24 Page 19 of 64 Job coach Pap 1 e(2 Minimum Qualifications: Job Coach High School degree or equivalent and one year of related experience; some college preferred. Specific Indicators - Minimum Knowledge of client population. Ability to perform direct skill teaching. Ability to communicate effectively. Ability to function effectively in aconstantly changing environment and respond to supervisory personnel. Adnptwl by Krvliale !eland Rmmngh Acaembly nn 1(1 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 20 of 64 Job Cooeb 1 ND= on Community u..+n. t Dingle rap 1 .(3 KODIAK ISLAND BOROUGH JOB DESCRIPI ION NO. Job Title: Director of Community Development Department: Community Development Supervisor: Borough Mayor Job Summary: Responsible for the administration of the Borough's community development department; applies skills in formulation, implementation, modification, and improvement of plans for the Borough's physical, social, and economic development. Responsible for staff who act as technical advisor(s) to the Planning and Zoning Commission, and Borough and City officials on matters relating to area planning and development. Supervises departmental staff. Independently manages the department within the guidelines set out by Borough Code. Manages the Department within the guidelines set out by the Assembly, Planning Commission, Mayor and Borough Code. Ho Frequency St Task Description 1. Daily 15 Directs and coordinates the administration of the Community Development Department to ensure consistency with Borough goals and objectives. 2. Daily 5 Supervises the staff including conducting performance evaluations, hiring, promotions, and discipline. 3. Daily 5 Directs and oversees the enforcement of Borough regulations and ordinances in the areas of departmental jurisdiction. Holds peace officer designation. 4. On -going 10 Provides technical advice and recommendations on issues related to Community Development to the Mayor, Borough Assembly, and Borough committees and advisory boards, and others. 5. On -going 10 Reviews documents and project proposals, etc. to assess the impact on Borough, and conformance with Borough regulations. Prepares written comments and recommendations to review agencies, and for submission to the Mayor, and Assembly, as appropriate.. 6. On -going 15 Drafts ordinances and resolutions on Community Development issues for presentation to the Borough Assembly. 7. As needed 10 Manages special projects performed by the department including capital project programs, comprehensive plans, population updates, special studies, and other related planning and research projects. 8. As needed 5 Identifies, writes, and administers grants. 9. On -going 5 Supervises contract management for contracts and grants administerevl by the Community Development Department. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 21 of 64 10. On -going 5 Maintains liaison with community and state agencies related to Community Development. Attends commumty meetings and speaks on Community Development at meetings and classes. 11. On -going 5 Coordinates activities of Community Development department with other Borough departments and outside agencies. 12. On -going 5 Prepares departmental budget and recommends for approval. Administers approved budget. 13. As needed 5 Performs other duties as assigned, including lower level staff planning functions in the absence of these staff persons. QE. Kodiak Island Borough, Alaska Community Dwebpmmt Direct.. Borough Mayor Community Development Director Associate Planner /LRP - Associate Planner/ENP - Drafting Technician Secretary III Secretary 11 P... 2 at Ordinance No. 91.24 Page 22 of 64 Minimum Qualifications: Community Development Director Graduate degree from a recognized college or university with a degree in planning, public administration, or an equivalent discipline. Five years of progressively responsible planning and/or related work experience. Specific Indicators - 11linimu Knowledge of the principles and practices of planning. Knowledge of laws and ordinances affecting the planning, development, and zoning process. Knowledge of economics, engineering, municipal finance, sociology, and other related subjects as applied to planning. Ability to supervise technical research on economic, engineering, and sociological problems as part of the planning process. Ability to present technical information clearly and concisely to lay groups and the general public. Ability to organize and administer the functions of a planning department. Ability to analyze and supervise the systematic compilation of technical and statistical information, and to prepare technical reports. Ability to establish and maintain effective working relationships. Progressive professional experience in planning, including supervisory experience. Experience in personnel management and 'planning department administration. The ability to perform lower level staff planning functions in the absence of these staff persons. Adopted by the Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 23 of 64 Commmits Development Director Page 3 et 3 KODIAK ISLAND BOROUGH JOB DESCRIPTION 140. Job Title: Associate Planner /Enforcement Department: Community Development Supervisor: Community Development Director Job Summary: Serves as designated peace officer in enforcing Borough ordinances and regulations. Administers Borough Code, including animal control, zoning, and junk removal program. Egggencv fa Task Descriptioq 1. Daily 20 Provides information to the public on Borough codes involving zoning, junk and abandoned vehicles, and animal control. Discusses and accepts complaints. 2. On -going 10 Administers animal control and junk removal programs. Issues violation warnings, tow authorizations, and verifies invoicing. 3. On -going 30 Conducts investigations of violations of Borough code, ordinances, and regulations. Researches and analyses facts to determine nature of violation and corrective action required. 4. On -going 5 Negotiates corrective action plans or compliance agreements with violators. May issue citations; makes administrative decisions ordering compliance. 5. On -going 5 Monitors compliance progress. May initiate criminal proceedings and appear as expert witness in court cases. 6. As needed 5 Performs special projects within the Community Development department as assigned. 7. Daily 10 Provides information to the public on various land use applicatons. Interprets Borough land use regulations and advises the public on methods of compliance. 8. On -going 5 May develop interpretations and definitions of zoning codes. Provides recommendations to the Planning and Zoning Commission for approval. Reviews and prepares written comments on zoning related issues. 9. On -going 5 Reviews administrative permits for compliance with Borough ordinances. Approves permits and applications. Reviews and approves structures or land use activities not requiring permits. 10. As needed 2 May represent the Community Development department before the Planning and Zoning Commission, Borough Assembly, and City Council. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 24 of 64 Anodoto Plouor Vahnoast Pop 1 of 3 i 11. As needed 3 Performs other duties as assigned. Ora. Community Development Director Associate Planner /Enforcement Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 25 of 64 ArodM . Pl.re/Fi6nerst Poe 2 .13 Minimum Qualification: Associate Planner /Enforcement Bachelor's degree from an accredited college with major study in urban, regional, or transportation planning, landscape architecture, public administration, economics, political science, geography, environmental studies, ro a related program and four years of professional expenence in planning and/or in performing planning functions. Graduate work in urban or regional planning may be substituted on a year- for -year basis for two years of the required professional planning experience. Specific Indicatn nm Knowledge of principles and techniques of social, economic, and environmental impact analysis. Knowledge of state and local land use control and land use planning techniques. Knowledge of project management, including work program development and contract administration. Knowledge of current state and federal legislation and programs affecting planning in the Borough. Ability to carry out assigned project activities independently. Ability to interpret and apply Borough policy. Ability to observe and evaluate demographic trends and identify key relationships. Ability to analyze data, draw logical conclusions, and make sound decisions. Ability to speak and write effectively. Ability to understand and effectively carry out the typical work functions of the Associate Planner /Long Range Planning if necessary. Ability to work with the public and elected officials. Adopted by the Kodiak inland Rmmugh Aaaembly on 10 -17 -41 Kodiak Island Borough, Alaska Associate Planar/Fifarast Par 3 03 Ordinance No. 91 -24 Page 26 of 64 KODIAK ISLAND BOROUGH Job Title: Department: Supervisor: JOB DESCRIPTION NO. Associate Planner/Long Range Planning Community Development Community Development Director Job Summary: Responsible for the processing of applications before the Planning and Zoning Commission including: administrative appeals, variances, exceptions, conditional use permits, appearance requests, and subdivisions. Issues zoning compliance permits, and provides a wide variety of information to the public related to Borough land use regulations. Performs professional level planning work including research, analysis, and problem identification to support long range community planning. Works independently with a minimum of direct supervision. No. &uencv a Task Description 1. On -going 10 Responsible for the processing of and professional recommendations on applications before the Planning and Zoning Commission. 2. Daily 20 Provides information to the public on various land use applications. Interprets Borough land use regulations and advises the public on methods of compliance. 3. On -going 5 Coordinates zoning compliance and building permits with enforcement officer and building inspectors. Holds peace officer designation. 4. On -going 25 Reviews zoning and subdivision applications. Researches and analyzes facts and prepares and presents recommendations. 5. On -going 5 Develops interpretations and definitions of zoning and subdivision codes. Provides recommendations to the Planning and Zoning Commission for approval. Reviews and prepares written comments on zoning related issues. 6. As needed 5 Performs special projects within the Community Development Department including preparation of comprehensive plans, annual population updates, and policy and procedure recommendations. 7. On -going 15 Reviews administrative permits for compliance with Borough ordinances. Approves permits and applications. Reviews and approves structures or land use activities not requiring permits. 8. As needed 5 Represent Community Development department before the Planning and Zoning Commission, Borough Assembly and City Council. 9. As needed 5 Coordinates the Department's computer programs. Kodiak Island Borough, Alaska A.ocis. PI.o.n ar Pap 1 .ro Ordinance No. 91 -24 Page 27 of 64 10. As needed 5 Performs other duties as assigned, including acting as department director in the director's absence. Org: Community Development Director Associate Planner /Long Range Planning Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 28 of 64 Associate Planer/ EP M 2 of 3 Specific indicators - Minimum Knowledge of principles and techniques of social, economic, and environmental impact analysis. Knowledge of principles and techniques of subdivision review. Knowledge of state and local land use control and land use planning techniques. Knowledge of project management, including work program development and contract administration. ®Knowledge of current state and federal legislation and programs affecting planning in the Borough. Ability to carry out assigned project activities independently. Ability to interpret and apply Borough policy. Ability to observe and evaluate demographic trends and identify key relationships. Ability to analyze data, draw logical conclusions, and make sound decisions. Ability to speak and write effectively. Ability to understand and effectively carry out the typical work functions of the Associate Planner /Enforcement if necessary. Ability to work with the public and elected officials. Knowledge of computer software programs utilized in the planning profession. Minimum Qualifications: Associate Planner/Long Range Planning Bachelor's degree from an accredited college with major study in urban, regional, or transportation planning, landscape architecture, public administration, economics, political science, geography, environmental studies, or a related program and four years of professional experience in. planning and/or in performing planning functions. Graduate work in urban or regional planning may be substituted on a year- for -year basis for two years of the required professional planning experience. AdnpteA by the WCrvliak Tdand Rnmngh Aaanmhly nn 10 - 17 - 91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 29 of 64 Asada' Pisani.! Pop 3 013 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. Job Title: Secretary III Department: All Supervisor: Department Head Job Summary: Responsible for a full range of secretarial duties for the department including relieving the department head of administrative details, which may include directing the activities of lower level secretaries. Relieves the department head of non - technical and para- professional tasks of an administrative nature. Performs independently according to policies of the department. Has Frequency ye Task Description 1. Composes, edits, types, and proofs correspondence, reports, memos, meeting minutes, and other documents as assigned. 2. Designs, organizes, maintains, verifies, and retrieves records from various recordkeeping systems. Prepares composites and maintains confidentiality according to established procedures. 3. Assists in projects which may require independent analysis and organization of a wide variety of materials. 4. Schedules meetings, prepares and distributes meeting notices and materials; contacts committee -members to verify attendance at meetings. Records and transcribes meeting minutes. 5. Prepares purchase orders for department expenditures. Monitors outstanding purchase orders and verifies billings, payments, encumbrances, and expenditure reports. 6. Provides general information about the department to Borough staff and the public, in person and by phone. 7. Maintains an inventory of office supplies for department. 8. Arranges for transportation and accommodations of traveling staff. 9. Opens, reads, and routes incoming correspondence. 10. Prepares time and attendance records. 11. Serves as key operator for designated office equipment including ordering supplies and coordinating maintenance. 12. Performs other duties as assigned. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 30 of 64 Ssreap IQ - Pa{. 1 of 3 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 31 of 64 Department Head Secretary HI Secretary 111 Page 3 of 3 Minimum Qualifications: Secretary III High School graduate or the equivalent, and three years progressively responsible general office work experience or, substituting, on a year- for -year basis, successful completion of course work or training in office practices and principles for the desired experience. Comprehensive experience with personal computers, various software programs and recordkeeping preferred. Specific Indicators - Minimum Knowledge of modern secretarial and general office principles, practices, and techniques, including word processing and other personal computer programs. Ability to type accurately at 45 WPM. Knowledge of correct and effective use of English grammar and of business arithmetic. Knowledge of the organization, functions, and activities of local government. Ability to relieve a department head of administrative details with a minimum of supervision. Ability to work with the staff, public and officials in a tactful, pleasant, courteous, and diplomatic manner, and to maintain the confidentiality of information. Ability to express ideas clearly and concisely. Ability to learn and master the use of a variety of office machines and equipment. Adopted by the Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91-24 Page 32 of 64 Secretary El Pap 3 dl KODIAK ISLAND BOROUGH 2. 3. 4. 5. 6. Ora: JOB DESCRIPTION NO. Job Title: Clerk/Cashier Department: All Supervisor: Department Head Job Summary: Responsible for clerical and limited secretarial duties including a full range of billing duties. Processes paperwork and makes routine calculations; serves as receptionist, and receives cash payments and issues receipts for accounts. Relieves the department head of non- technical and pars- professional tasks of an administrative nature. Performs independently according to the policies of the department. Ns,. Frequency ye Task DespipUjgp 1. Invoices, maintains, and monitors account record keeping systems (accounts. receivable). Performs data entry to accounts including charges, receipts, adjustments, and penalties. Calculates balances and penalties on- accounts. Provides information on account balances and transactions. Serves as cashier. Reconciles.: daily cash receipt joumal to computer payments transaction report. Prepares and makes bank deposits. Initiates collection activities according to established procedures including sending standard letters and referring accounts to an attorney. Initiates and prepares accounting and statistical reports. Prepares composites and maintains confidentiality according to established procedures. Serves as receptionist. Provides general information about the department to Borough staff and the public in person and by phone. Types correspondence, reports and other documents as assigned. 7. Performs other duties as assigned. Department Head Clerk/Cashier Kodiak Island Borough, Alaska Ordinance No. 91 - 24 Page 33 of 64 Ckrk/C.SMr rip 1 et Minimum Qualifications: Clerk Cashier Adopted by Kodiak Island Borough Assembly on 10-17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 34 of 64 High School graduation or the equivalent and two years of office, cashier, or general work experience; or, substituting on a year- for -year basis, successful completion of course work or training in office practices and principles for the desired experience. Comprehensive experience with personal computers, various software programs and record keeping preferred. Knowledge of modern secretarial and general office principles, practices, and techniques, including work processing and other personal computer programs. Knowledge of basic bookkeeping and business arithmetic. Knowledge of correct and effective use of English grammar. Ability to learn the basic principles and practices of accounting. Ability to understand and follow clearly stated instructions and procedures. Ability to work with staff, public and officials in a tactful, pleasant, courteous, and diplomatic manner, and to maintain the confidentiality of information. Ability to learn and master the use of a variety of office machines and equipment. Ability to maintain confidentiality. Must be bondable. Cleric/Cathie Pap 2 or 2 Job Title: Accounting Technician Department: Finance Supervisor: Accountant Job Summary: Requires preparation of vouchers, payroll, and related accounting functions. Performs independently at cording to the policies of the department a variety of accounting duties in connection with financial matters. Work is performed under the general direction and supervision of the Accountant. - N,. Frequency fe Task Description 1. Continual - 20 Maintains and monitors payroll and benefit records as assigned. 15 Coordinates, computes and audits a computerized payroll semi- monthly, and balances all accounts related to payroll. 5 Interprets and applies provisions of Federal, State and Borough Rules and Regulations in the area of payroll. 2 Controls confidentiality of appropriate records. 2 Administers all benefits of new hires and employees separating from the Kodiak Island Borough. 2. Continual 20 Verifies, maintains and monitors accounts payable records; compiles reports, forms and summaries related to accounts payable. 3 Maintains petty cash fund and authorizes cash expenditures, verifies accuracy and completeness of account data, ensures security, reconciles and replenishes fund. 3. Continual 4 Verifies accuracy and completeness of the Central Treasury account. 5 Performs all calendar year-end procedures pertaining to all vnnrinr arul rmnlnvr• 1 nrntlurpa relate/1 nrnrri and fulfills reporting requirements for government agencies. 4. Continual 5 Interprets and applies provisions of Borough Rules and Regulations in the area of accounting. 5 Implements new procedures recommended by auditors, administration, and the Borough Assembly. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 35 of 64 Amounting T_baielr Pap 1 43 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. 5 Preparation and analysis of closing entries for month -end as well as the fiscal year -end. 3 Instructs personnel in other departments in payroll, and purchasing procedures. 5. As needed 3 Prepares standard journal vouchers, balances and reconciles accounts. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 36 of 64 Area®dy Tadmidr tip 2.13 3 Performs other duties as assigned. Accountant Accounting Technician Minimum Qualifications: Accounting Technician A.A. degree in accounting plus two years of general accounting experience at a level equivalent to accounting technician, or substituting experience for course work on a one - to-one basis. Knowledge of accounting practice and procedures. Considerable knowledge in check processing and other related functions of the purchasing process. Knowledge of national, state, and local regulations governing payroll procedures. General knowledge of employee benefit plans, including pension, insurance, cafeteria plans, etc. Ability to perform complicated transactions on both peronal and mainframe computers. Ability to work independently. Ability to maintain the confidentiality of information. Ability to establish and maintain effective working relationships. Knowledge of English grammar and business math. Adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 37 of 64 Accotiag T_LJ.- r Pe 3 443 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. Job Title: Secretary II Department: All Supervisor Department Head Job Summary: Responsible for performing secretarial, office coordination, or advanced specialized clerical work. May supervise daily activities of lower level secretaries. Performs independently consistent with department rules, regulations and procedures once each major element of the workflow is experienced. More experienced employees may train new employees or accept higher level assignments on a training basis. In Frequency fe Task Description 1. Daily 45 Composes; edits, types, proofs, and files routine correspondence. 2. Daily 15 Maintains, verifies, and retrieves records; prepares composites as requested. 3. As needed 15 Researches problems and takes appropriate corrective action. 4. Daily 5 Opens, reads, and routes incoming mail. 5. On -going 5 Originates and receives telephone calls, takes messages, and communicates information. 6. As needed 5 Makes travel and hotel arrangements. 7. 10 Performs other duties as assigned. Ora Department Head Secretary II Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 38 of 64 Secretary II Pap 1 of 2 Minimum Qualifications: Secretary II High School graduate or the equivalent, and - two years- of general office work experience ; or, substituting, on a year- for -year basis, successful completion of course work or training in office practices, as required by the position, for the desired experience. Experience with personal computers, various software programs and recordkeeping preferred. Specific Indicators - Minimum Knowledge of modern secretarial and general office principles, practices and techniques, including word processing and other personal computer programs. Ability to type accurately at-45 wpm. Ability to read, understand and apply available guidelines. Ability to meet and work with the staff, public, and officials in a pleasant tactful, courteous, and diplomatic manner and to maintain the confidentiality of information. Knowledge of correct and effective use of English grammar and business arithmetic. Adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 39 of 64 Secretary 11 Pap 2 at 2 KODIAK ISLAND BOROUGH Job Title: Staff Assistant /Mental Health Center Department: Mental Health Center Supervisor: Mental Health Director Job Summary: Directs and coordinates the support services of the mental health programs. Responsible for assisting the director with the management of the mental health programs. Performs tasks with a wide range of independence. No, Frequency ft Tack Description 1. 10 Supervise support employees including approving leave, conducting performance evaluations, hiring, promotions, and discipline. Orient new employees to center policies and procedures. Assist director and rehabilitation director in the uniform administration of personnel policies and procedures. 2. 20 Monitor and coordinate the daily interprogram activities. Supervise and coordinate support services including petty cash, cash receipts, deposits, accounts payable, payroll, accounts receivable, and statistical information. Perform all purchasing functions including obtaining quota and issuing purchase orders. 3. 4. 5. 6. JOB DESCRIPTION NO. 30 Prepare and monitor the budgets for all center components and grants. Prepare financial and statistical reports as required by grants and requested by the director. Reconcile general ledger, accounts receivable, and grant payments. Responsible for grant compliance. 5 Develop and implement accounting, general operation, and support services policy and procedures. 5 Maintain confidentiality of mental health records, clients and client records. Coordinate information and services necessary for involuntary commitments and transportation to API. 25 Coordinate special projects and program activities as assigned by the director. Perform duties of administrative director in the absence of the mental health director. Represent the mental health center with other agencies and the public. 7. 5 Performs other duties as assigned. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 40 of 64 Staff Adirf/1NHC Pop 1 of 3 Mental Health Director Staff Assistant Program Coordinator - Clerk/Cashier Secretary III Secretary III Kodiak Island Borough, Alaska Ordinance No. 91 - 24 Page 41 of 64 Stall AStast/MHC Rp 2 a 3 Minimum Qualifications: Staff Assistant (MHC) A Bachelor's degree in Business Administration, Accounting, Public Administration, or other related field with two years of progressively responsible financial accounting and/or administrative experience. Accounting and management courses as well as experience may be substituted on a one to one year basis. SneC f Tndiratnrg - l� nin m Knowledge of modern principles of accounting and budget preparation. Ability to interpret a wide variety of federal and state laws and grant regulations. Ability to prepare and analyze financial reports. Knowledge of modern management principles and practices. Knowledge of modern general office principles, practices, and procedures. Knowledge of effective administrative techniques to effectively coordinate activities of several programs. Ability to effectively direct the work of others. Ability to establish and maintain effective working relationships. Knowledge of the application of data processing to human services and financial management. Ability to maintain client confidentiality. Adopted by Kodiak Island Borough Assembly on 10-17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 - 24 Page 42 of 64 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. Job Title: Program Coordinator Department: Mental Health Center (RTP) Supervisor: Staff Assistant/MHC Job Summary: Responsible for a full range of administrative and supportive services for comprehensive rehabilitation program of the mental health center including monitoring the daily activities of lower level secretary . Relieve the Rehabilitation Director of non - clinical tasks of an administrative nature. Performs independently according to the policies of the department. Nom,, Frequency $ Task Description 1. 10 Monitor and coordinate daily activities of various components of the rehabilitation program. 2. 20 Maintains payroll, accounts receivable, cash receipts, and deposits for Rehabilitation Program. Perform all purchasing functions including obtaining quotes and issuing purchase orders according to approved rehabilitation program budget. 3. 5 Maintain quality assurance for DFYS and other licensing regulations for rehabilitation components. 4. 10 Prepare the rehabilitation director's correspondence, reports, & related work. 5. 10 Assist with grant preparation and reporting. Compile statistical information as needed.. 6. 5 Maintain confidentiality of rehabilitation program records, clients, and client records. 7. 5 Act as liaison with other agencies and committees. Provide general information about rehabilitation component to staff and public. 8. 20 Coordinate special projects and program activities as assigned by the rehabilitation director. Assist staff with administrative decisions in the absence of the rehabilitation director. 9. 10 Supervises daily activities of Secretary III. 10. 5 Performs other duties as assigned. Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 43 of 64 Program Coordinator P.. .r7 Staff Assistant Program Loordinator Secretary III Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 44 of 64 Program Coordinator Pagel 613 Minimum Qualifications: Program Coordinator High School graduate or the equivalent and five years of progressively responsible experience. A bachelors degree preferred. Business and secretarial courses may be substituted on a one to one year basis. c arm Tndipator - Mi nlimun Knowledge of modern secretarial and general office principles, practices and techniques including word procPcsing and computer skills. Knowledge of correct use of English grammar and of business arithmetic. Knowledge of basic accounting maples and practices. Ability to relieve a department head of administrative details with a minimum of supervision and only general direction. Ability to learn and follow state and federal regulations. Ability to work with RTP clients and the general public in a tactful, pleasant and courteous manner. Ability to maintain client confidentiality. Adopted by Kodiak Island Borough Assembly on 10-17-91 Kodiak Island Borough, Alaska props coordinator Pap 3 of 3 Ordinance No. 91-24 Page 45 of 64 KODIAK ISLAND BOROUGH Job Title: System Operator I Department: Data Processing Supervisor: Data Processing Manager Job Summary: Responsible for planning, installing, supervising, and coordinating the recordkeeping, system hardware, and operation of the data processing system. Position is under the direct supervision of the data processing supervisor. an, Frequency a Task Description 1. Daily Serves as system operator for mainframe computer, creates file backups, runs programs to print out reports according to established procedures. 2. Daily Provides instructions to users in the use of computer terminals and system software, has knowledge of all Borough and School District accounting systems. Has an overall view of each departments functions in order to provide technical assistance. 3. Daily Troubleshoots operational computer problems and resolves problems. Performs routine maintenance on computer. 4. As needed Obtains price quotes, prepares and monitors purchase orders for infra- departmental data processing supplies and equipment. Arranges for returns and corrections as needed. 5. As needed Composes, edits, types, and proofs correspondence, reports, memos, meeting minutes, and other documents as assigned. 6. As needed Performs other duties as assigned. JOB DESCRIPTION NO. System Operator II System Operator I Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 46 of 64 System Opentorl Pep 1 d 2 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. Job Title: System Operator II Department Data Processing Supervisor: Data Processing Manager Job Summary: Responsible for directing the operation of a central computer system, including recordkeeping, system hardware, and operation of a data processing system. Performs independently with a minimum of direct supervision. N� Frequencv 7 Task Descrlptiop 1. Daily Provides instructions to Borough and School District users in the use of computer terminals and system software. Has an overall view of each department's functions in order to provide technical assistance. Assists in various department procedures. 2. Daily Serves as system operator for mainframe computer, creates file backups, runs programs to print out reports according to established procedures. 3. Daily Troubleshoots operational computer problems and resolves problems.. Performs routine maintenance on computer. 4. As needed Performs entry level programming tasks. 5. Continual Obtains price quotes, prepares and monitors purchase orders for infra - departmental data processing supplies and equipment. Arranges for returns and corrections as needed. 6. As needed Composes, edits, types, and proofs correspondence, reports, memos, meeting minutes, and other documents as assigned. 7. Daily Designs, maintains, and monitors various recordkeeping systems. Prepares reports as requested. 8. Daily Performs other duties as assigned. On: Operations Supervisor System Operator II System Operator I Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 48 of 64 SpnOPf+..II Pip 1dl Minimum Qualifications: System Operator II Two years progressively responsible accounting, bookkeeping, data processing, or one year expcdence in a position equivalent to System Operator I. Substituting on a month- for -month basis, course work or training in data processing management and operation. :fir Indicstor9 -' „ Knowledge of modern office practices, procedures, and methods. Knowledge of accounting principles' Knowledge of control language and utilities provided by the Borough's computer system. General knowledge of PC /micro computer operations. Ability to establish and maintain effective working relationships: Ability to present ideas concisely and prepare accurate reports. Kodiak Island Borough, Alaska syaa Operator 11 Rp 2 .12 Ordinance No. 91-24 Page 49 of 64 KODIAK ISLAND BOROUGH Ora JOB DESCRIPTION NO. Job Title: Secretary I Department: All Supervisor: Department Head Job Summary: Performs a variety of general clerical, specialized clerical, or limited secretarial duties. Includes preparation and distribution of paperwork and limited clerical and secretarial departmental services according to established procedures. frequency ! Task Descriptiou 1. Daily 30 Provides clerk/typist and limited secretarial assistance. 2. Daily 25 Types letters and memos from handwritten copy or rough draft. 3. Daily 15 Originates and receives telephone calls, takes messages, and communicates information in person and by phone. 4. As needed 15 Updates filing system. 5. As needed 5 May provide direction to less experienced employees. 6. As needed 10 Performs other duties as assigned. Department Head Secretary I Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 50 of 64 9arrdary I Papa 42 Minimum Qualifications: Secretary 1 High School graduate or the equivalent, and six months of office or general work experience; or, substituting on a month- for -month basis, successful completion of course work or training in office practices and principles for the desired experience. Experience with personal computers and various software program preferred. Knowledge of basic English composition, spelling, grammar and business arithmetic. Ability to meet and work with the staff, public and officials in a pleasant and courteous manner. Ability to understand and follow clearly stated oral and written instructions and procedures. Ability to type statistical and accounting reports. Ability to learn the use of a variety of office machines and equipment. Ability to type accurately at 45 wpm. Adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Secretary 1 Pan 2 *12 Ordinance No. 91 - 24 Page 51 of 64 KODIAK ISLAND BOROUGH JOB DESCRIPTION NO. Job Title: Deputy Clerk Department: Clerk's Office Supervisor: Borough Clerk Job Summary: Under the general direction of the Borough Clerk, the incumbent performs independently according to the policies of the Department Head and supervises the clerical and/or service operations for the office of the Borough Clerk. Duties include relieving the Borough Clerk of tasks of an administrative nature. Works all regular, and special meetings, and work sessions of the Borough Assembly as directed. Serves as the Acting Borough Clerk in the Clerk's absence. Frequency a Task Description 1. Supervises clerical and/or service operations in the office. 2. Attends all regular, and special meetings and work sessions of the Borough Assembly as directed. 3. Assists in preparation of agenda assuring that proper back -up material is available for each item, issue numbers for ordinances and resolutions, correlate items and have typed. 4. Assists in preparation and/or review of ordinances, resolutions and minutes; petitions for referendum, initiatives and recall. 5. Attends the Board of Egnali7ation and Board of Adjustment hearings as assigned. 6. Assists in the preparation for all regular and special elections. Serves as a voter registrar for State Division of Elections. 7. Assists in the recruitment and assignment of clerical personnel. Trains new personnel in general functions and specific duties. 8. Assists with budget preparation and administration of approved budget. 9. Timekeeper for office. 10. Renders administrative assistancc to the Borough Assembly. 11. Serves as Notary Public for Borough and the public. 12. Administers Oaths of Office to board and commission members. 13. As needed 4 Performs other duties as assigned. Kodiak Island Borough, Alaska Ordinance No. 91 - 24 Page 52 of 64 Death clerk Pap 1 at 3 Kodiak Island Borough, Alaska Deputy Clerk Borough Clerk Depu7 Clerk Records Coordinator Pap 2 of 3 Ordinance No. 91 -24 Page 53 of 64 KODIAK ISLAND BOROUGH Job Title: Administrative Assistant Department: Mayor's Office Supervisor: Borough Mayor Job Summary: Accountable for the coordination of the Mayor's Office. Responsible for a full range of secretarial duties for the Mayor including relieving the Mayor of administrative details, which include directing the activities of lower level secretaries. Relieves the Mayor of non - technical and para- professional tasks of an administrative nature. Performs independently according to policies of the department. Nth. &eauencv fs Task Description 1. Daily 20 Composes, edits, types, and proofs correspondence, reports, memos, meeting minutes, awards, and other documents as assigned. 2. Continual 15 Designs; organizes, maintains, verifies, and retrieves records from various recordkeeping systems. Prepares composites and maintains confidentiality according to estabhshed procedures. 3. As needed 10 Assists in projects which may require independent analysis and organization of a wide variety of materials. 4. Daily 10 Originates and receives telephone calls, takes messages, and communicates information not requiring supervisor's attention. 5. Daily 10 Serves as purchasing agent including obtaining price quotes, prepares and monitors purchase orders. Reviews and signs check requests and purchase orders from all departments. 6. As needed 7 Receives and prepares plats for filing at Kodiak Recording District; verifies current taxes are paid; obtains and certifies signatures; routes to Clerk's Office for completion and filing. 7. Daily 5 Supervises staff at switchboard. 8. As needed 4 Arranges for transportation and accommodations of traveling staff. . 9. Daily 5 Opens, reads, and routes incoming correspondence. 10. On -going 4 Responsible for monitoring Borough adherence to State grant reporting requirements. 11. As needed 5 Coordinates special projects and events as assigned. 19 Ac needed 5 Perfnrmc nther dntiec ac accigpM Kodiak Island Borough, Alaska JOB DESCRIPTION NO. Add. Ashton hp 1 ar 3 Ordinance No. 91-24 Page 55 of 64 Borough Mayor Staff Assistant/Personnel Director Administrative Assistant Switchboard Operator /Receptionist (3) Kodiak Island Borough, Alaska Ordinance No. 91-24 Page 56 of 64 AduiniarMtbn ASS hip 2 *t3 Minimum Qualifications: Administrative Assistant High School graduate or the equivalent, and three years progressively responsible general office work experience ; or, substituting, on a year- for -year basis, successful completion of course work or training in office practices and principles for the desired experience. Comprehensive experience with personal computers, various software programs and recordkeeping preferred. Specific Indicators - Minimum Knowledge of modern secretarial and general office principles, practices, and techniques, including word processing and other personal computer programs. Ability to type 45 wpm. Knowledge of correct and effective use of English grammar and business arithmetic. Knowledge of the organization, functions, and activities of local government. Ability to relieve a department head of administrative details with a minimum of supervision . Ability to work with the staff, public and officials in a tactful, pleasant, courteous, and diplomatic manner, and to maintain the confidentiality of information. Ability to express ideas clearly and concisely. Adopted by the Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska Ordinance No. 91 -24 Page 57 of C4 KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Switchboard Otetr JOB DESCRIPTION NO. Job Title: Switchboard Operator /Receptionist Department: Mayor's Office Supervisor: Administrative Assistant Job Summary: Operates telephone switchboard and greets visitors. In Frequency a Task Descriptio>a 1. Daily 40 Answers and connects incoming calls to Borough and School District extensions. Answers routine questions and refers other questions to the proper person. Records messages. 2. Daily 15 Operates fax machines according to established procedures. 3. Daily 10 Reponsible for forwarding messages and fax communications to appropriate parties. 4. Daily 20 Performs receptionist duties including greeting and directing visitors to the proper offices. 5. As required 1 Responds to emergency or threatening phone ells according to established procedures. 6. As required Reports equipment malfunctions according to established procedures. 7. As required 5 Performs limited secretarial assistance to other departments as assigned. 8. Daily 5 Performs other duties as assigned. Mayor Administrative Assistant Switchboard Operator /Receptionist Wars I J 1 Ordinance No. 91 -24 Page 58 of 64 Minimum Qualifications: Switchboard Operator /Receptionist Six months of experience in operation of a telephone switchboard, and graduation from high school or the substantial equivalent. Specific Indicators - Minimum Ability to remember names and extensions of those served. Ability to react quickly in prompt placing and receiving of calls. Ability to answer calls and questions with a clear and pleasant voice and to use good grammatical construction. Possession of an adequate vocabulary and use of good grammar. Ability to establish and maintain cooperative relations with others, and to deal pleasantly with irritated and angry people. Ordinance 91 -24, adopted by Kodiak Island Borough Assembly on 10 -17 -91 Kodiak Island Borough, Alaska swithbeaad opts Page 2 oft Ordinance No. 91 -24 Page 59 of 64 N •rl .0 0 to >~ O r4 O ro $a R O 4 N H W N ° m ri x 04 0 ✓ fa X HI o N N 0 to r� 0 E .) • >~ ri Hi 40 .0 •rl K 0 a• tri 04 O •a o 0 r4 1 34 4.1 4J • M b 34 0 .. 4 C.) a ti al N -rl N k �- Zaw • U .. C 0 FO • ▪ 1E v 0 O •rl 4 -.4 0l 0 04 Irndisk !eland Ream lnh. 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A>, >. r4 N rl V N ro 0 O E .-I ▪ '4 4J 4.1 • n 'b H b' �- b01 • U 44 -. • 01 • W N • • - Zaw • 0 C b ' • zan 0 O -.l •.1 0 0 0. CO o fo N d' in In V' aD .•I el O 0 0 .-1 .-1 N 00 0 0 0 W nV0 N N V .`1 'M 0 01 O. 0 C •.1 • $4 al el LI 0 0 C F O -'-1 a A 4) — >a a C F 0 00>l • 0 ••1 •••1 0. U w W Kodiak Island Borough, Alaska 1.1100010 el N 71 V Q O 0 0 0 0 H N 1'1 V COXXXX O O O O .i N 11 d O O O O 0 N N l•1 Q CO 61 X Z Z N 10 oa aoelel I 1 1 I I 0 N N O el M 10 01 in O I 1 i. Z Ordinance No. 91 -24 N VI 0 n/ 10 ON e1 .y 1 I I I 1 1 +- 0 4 M $1 4 14 4 11 H N .I V UI N i(1 O m .. N 1 O d I I C N 4 4 4 0 Z 9 4 CO i a. 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