1988-08 Amending the KIB Disciplinary Action Procedure Policy.KODIAK ISLAND BOROUGH
ORDINANCE NO. 88 -08 -0
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING THE
KODIAK ISLAND BOROUGH DISCIPLINARY ACTION PROCEDURE POLICY.
WHEREAS, the Kodiak Island Borough Assembly, in keeping with its
personnel policy, recognizes that personnel rules end regulations must be
amended from time to time in order to provide necessary personnel; and
WHEREAS, the following amendments have been reviewed by the
Personnel Advisory Board at their regular meeting held January 25. 1988 and
unanimously recommended for approval by the Assembly.
NOW, THEREFORE. BE IT ORDAINED by the Kodiak Island Borough
Assembly that Sections 707 and 708 be amended as follows:
Section 1: That Section 707 be deleted and insert new Section 707:
707 $UI ES OF CONDUCT
A. OFNFRAI, All employees of the Borough are required and
expected t0 abide by certain rules and regulations. These
hay* been established to protect each employee and the Borough
from injury or other threats to their well -being end to
promote harmonious. efficient working practices. The
integrity and personal respect of all employees are highly
regarded. both on and off the job. Failure to observe
established rules and practices can lead to disciplinary
action including formal warnings. suao•naion. probation.
demotion. and discharas The Borough's normal practice is to
help employees identify problems and to improve employee
performance and behavior. The specific disciplinary action
)111 normally be baud on an a uss ment of the offense. the
circumstances and the employees previous record The Borough
reserves the right to take whatever disciplinary measures it
feels are appropriate, including Oischarge, if in the judgement
of the responsible supervisor the employee's conduct cannot be
corrected. or it seriously threatens the well -being of the
Borough or other employees. The primary purpose of the
disciplinary system is to correct im behavior. not to
impose penalties The supervisor is masted to rscoanize
situations where distialinary measures are the most amorooriatt
means to this end. Disciplinary Action Procedures are
contained in Section 706. Any clarification of the appropriate
disciplinary procedure should be referred to the Personnel
Officer. The following are examples of improper conduct that
arran corr•cti
Level 1 Offenses (Oral admonition)
a. Excessive absences or lateness.
b. Neglect of Borough property.
c. Minor violations of safety rules.
d. Excessive personal use of the telephone.
e. Use of abusive language.
level 2 Offenses (Disciplinary Action Memo, see Section 708)
a. Repeated Level 1 offenses.
b. Drug or alcohol abuse on the job.
c. Conduct which disrupts business activities.
level 3 Offenses (termination justified)
a. Theft of Borough property or that of other employees.
b. Insubordination or refusing to follow instructions.
c. Intoxication (including the effects of drugs) during
working hours.
O. Deliberate misuse of Borough property.
e. Deliberate injury to another person.
1. Violating a confidence; unauthorized release of
confidential information.
g. Other offenses that in the supervisor's judgement
seriously threaten the well -being of the Borough or any
employee.
B. EMPIDyFFS CONDUCT WITH THE PURL IC.
All employees shall handle all public inquiries or complaints
in • courteous and professional manner. all such inquiries or
complaints art to be handled promptly. It is the
responsibility of the employee receiving the inquiry or
complaint to resolve it if possible. If the inquiry or
complaint doss not pertain to his or her department. the
caller shall bs advised of the name of the person to whom the
inquiry should be directed. 11 the inquiry or complaint
pertains to the employee's deportment and he or she is unable
to solve the issue, the caller shall be advised that their
inquiry or complaint will be turned over to the supervisor for
immediate disposition in person or on the telephone (see
Policy and Procedures, Oussti one and Problems, Pq. ivt and
S.C. 7081. If the problem cannot be resolved by tht supervisor
involved. a Kodiak Island Borough Report of Employes or Public
complaint should be completed and submitted to the immediate
supervisor with • copy to the Personnel Officer within 3 days.
All Resorts of Employee or Public Complaint forms shall be
ithin 10 working days. If the supervisor is unable .
to resolve the problem within 10 days. the Borough Mayor shell
immediately address the problem and attain a resolution.
It shall be unlawful for anyone to interfere with any employee
or officer while such parson is executing the duties of his or
her office. All offices and employees are available to answer
public inquiries and to direct individuals to the proper
office for help on their particular need•. Individuals
demanding service in a belligerent or antisocial manner may be
refused service and Asked to vacate the premises. All
employees encountering such a situation shall request their
supervisor to handle the situation. A Report of Employee or
Public Complaint should be completed immediately when such an
incident occurs. Any supervisor that cannot resolve the
situation in • reasonable manner and without physical contact
should ask for police assistance.
C. INDICTEES CONDUCT WITH OTHER EMPLOYEES
All employees shall treat all colleagues with respect and
without discrimination based on race, sex, color, religion.
age, national origin, marital status, handicap or liability
for service in the Armed Forces. Employees shall act in •
manner to support rather than obstruct coliftwuos in
fulfilling their obligations. Employees who have complaints
or disagreements are encouraged to try to resolve these
problems by discussing them with the person concerned or by
discussing them with their supervisor. At the same time, the
Borough recognizes that not all problems can be resolved in
this , and employees may be reluctant to approach their
isors (see Poiiey and Procedures, Affirmative Action.
Pg. it and See. 7081. In such cues. the employes will take
his complaint to the Borough Mayor for resolution.
;section I. That Section 708 be amended to read:
708 DISCIPLINARY ACTION PROCEDURE,
Fmslovess shall be acausinted with the various provisions of
disciplinary action regulations. All Borough owloys•s shall his
in their nossssion • copy of uo -to -data Personnel Regulation,.
Dooa A coon is always available at the Personnel 0ffice of the
Dorouab. All disciplinary actions. except oral adminitions, shall
be be d nted D: :1n L : ti t ..
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the employee's I file. The employee
ATTEST:
PASSED AND APPROVED this 1 day of March 1988
By 1 "!� - E- 1 .....__
Borouga ark
KODIAK ISLAND BOROUGH
B
Boreugn Mayor
By
a iding Officer
if L
First Reading, Approval Date: 18 February 1988
Second Reading, Public Nearing, Approval Data: 17 March 1988
Effective Date: 17 March 1988
Recommended By Personnel Advisory Board