1988-04 Amending the Personnel Rules and Regulations Affecting Job Descriptions in all DepartmentsI�
KODIAK I SLAND BOROUGH
ORDINAN NO 1111 01 0
RULES AN AN ORDINANCE OF THE KODIAK ISLAND BOROUGH AMENDING THE PERSONNEL
D REGULATIONS AFFECTING JOB D ESCRIPTIONS IN ALL
WHEREAS, D EPARTMENTS.
t K odiak Island Borough As embly, in keeping with its
;I P polio
Y, recognizes that personnel rules and regulations must be
i� .mended from time to time i ord to provide necessary Personnel: and
NNEREAS, the following amendments have
!I Advisor been reviewed by the Personnel.
Y Board at their regular meeting held on January II. 191111 and
unanimously recommended for approval by the Assembly.
NOM, THEREFORE, BE IT ORDAINED by the Kodiak Island Borough Assembly
s
t � ha � t , : �
Aus n t_ That Schedule 11,
51.�'��
Class P
t Titles
- TA•t. ri Pay Ranges, b• up dat ec, j
th the exception of the Mayor position,
for Ali departments and job descriptions
support services, be updated. All
which are attached hereto are descriptions u e to be incorporated
Rules as Part of the Kodiak Island
Borough Personnel
and Regulations.
PASSED AND APPROVED this
ATTEST:
3
day of
March
KODIAK ISLAND BOROUGH
1988
By
Mayer
Presiding Of fic
First Reading, Approval Date:
Second Reading, Public 21 January 1988
Effective Date: Hearing. Appron l Date:
R•commood•d By: 18 Feb 198
Job No.
KODIAK ISLAND BOROUGH
Job Description
Job Title: Resource Management Officer
Dept: Resource Management
Supv: Mayor
Plans and supervises the management of Kodiak Island Borough real property and
its resources including its selection, acquisition, exchange, management and
disposal. Coordinates land management activities with affected departments,
state, and federal agencies: and administers Title 18 of the Kodiak Island
Borough Code of Ordinances and other ordinances and policies relating to
Borough property rights and interests. Position requires field work and
travel by charter aircraft and boats.
% of
No. Task Description Frequency Time
1 Creates. maintains. updates and administers Borough land Daily 30
records and land status (ownership) maps for each land
transaction.
2 Provides information and assistance to the public on land Daily 15
use related issues on Kodiak including status, supply,
disposal. and ownership.
3 Drafts ordinances and regulations related to public lands As needed 10
and recommends to Assembly or advisory committee for
approval.
4 Administers land use activities on Borough land to On -going 10
complaince with 1 , use permits. deed restrictions and
the Borough cods.
$ Administers Borough land acquisition. exchange, lease and Annually 10
di 1 procedures including negotiation. appraisal,
survey, public notification and hearing process and drafts
of legal documents.
8 Rassar ehes public. privets and native land issues. Reviews On -going 10
federal and state legislation and its affect on Borough
land. Prepares reports and recommends land m nt plans.
7 Provides technical advice to other Borough departments on On -going 5
public and native land issues including land status, title.
and land capability.
P•p• 2
No.
Job Title. Resource Management Officer
Performs other duties as assigned.
Org: Mayor
Resource Managlm•nt Officer
Task Description % of
Frequency Time
9 Inventories and classifies lands using physical resource
data.
On - going
9
$
Minimum Qualifications:
Bachelor's degree from • collage or university relating to resource
management with four years of progressively responsible experience in physical
sciences. real estate, or resource management.
Specific Indicators - Minimum
Knowledge of principles of land management and practices.
Knowledge of legal aspects of real estate.
Knowledge of financial principles and budget preparation.
Ability to perform resource inventories.
Ability to interpret and apply department and Borough policy. ordinances. and
statutes.
Ability to speak effectively before public g
Ability to establish and maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly 198_'
Data
No.
Job No.
Job Description 111111
lent Director ■
Job Title: Economic Develop
Dept: Economic Development
Supv: Mayor
Job Summary: Plans, develops, and implements economic develo
for the Borough working with the Kodiak Island Borou h
Commission and various a Pment strategies
ppneies. Some travel is required.
Economic Development
qu
Task Description
% of
t DerU s op, strategie for Fr equency Time
recommends plans es Mayor orough economic development:
Committee. Advises committee on Eonomic c economic a lopmnt °n -going 25
2 Researches, reviews, and analyzes historical and current
data on economic development in the Borough. Prepares
On-going 20
available resources on community requirements, funding sources,
3 Develops and recommends selection criteria for economic
opportunities. Recommends priorities for identified short
°n -q01 "q 20
and long -term development
prospects.
4
agencies related to economic development,
Maintains liaison with private, community, and governmental
On -going 15
5 Identifies industries /organizations meeting development
criteria: develop, and manes pressn teflon. to interested
On-going 15
broY s, benefits f Develops ot potential marketing Int • res t te den of 0 organ izattio location
Potential r •,ei caion s.
6 Performs other duties as assigned.
Org: Mayor
Director of Economic Development
5
Minimum Qualifications:
Bachelor's degree from an accredited college with major study in businssa,
planning for related program or three years of professional experience.
Specific Indicators - Minimum
Knowledge of local economic basis including an historical perspective.
Knowledge of principles of economic development.
Knowledge of financial principles and budget preparation experience.
Ability to speak effectively before public groups.
Ability to establish and maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly 198 .
Date
No.
Job Title: Secretary 111 (Administrative Assistant)
Dept: Mayor
Supv: Mayor
Job Summary: Responsible for a full range of secretarial duties for the
Mayor including relieving the Mayor of administrative details, an
include directing the activities of lower level
Mayor of non - technical and d may
nature. Performs indep profess tasks
cof ferias. Relieves the
Y according to policies of n them department•
Task Description
% of
1 Plans, initiates, Frequency Time
and carries out to completion clerical,
secretarial, and administrative activities.
Continual 20
2 Composes, edits, types, and proofs correspon dance, reports,
memos, meeting minutes, awards. a other documents as
assigned. Gaily 20
3 Designs, maintains, and monitors various recordkeeping
systems. Prepares reports as required. Continual 15
4 Maintains, verifies, and retrieves records' prepares
composites according to established procedures.
Daily 10
5
Originates and receives telephone cells, takes messages, Dail
and communicates information not requiring supervisor's
attention. Y to
B Serves as purchasing agent including obtaining price quotes. Gaily 10
Prepares and monitors purchase orders. Realms and signs
Check requests and purchase orders from all departments.
7 Receives and prepares plats for filing at Kodiak Recording As needed
District' verifies current taxes are paid: obtains and
certifies signatures: routes to clerk's office for
completion and filing.
B Makes travel and hotel arrangements. Keeps appointment and
c onf•r•na• room calendars as requested.
Au needed 3
9 Attests documents for Borough, employs•s, and the public. As needed 2
10 Performs other duties as assigned.
As requested 5
Org: Mayor
Secretary 11I /Administrative Assistant
Minimum Qualifications:
One year of general office work experience at a level equivalent to Secretary
111 or. substituting, on • month-for -month basis, successful completion of
course work or training in office practices and principles for the desired
experience.
Soecific Indicators - Minimum
Knowledge of modern secretarial and general office principles, practices, and
techniques including word processing.
Knowledge of correct and effective use of English grammar and of business
arithmetic.
Knowledge of the organization, functions, and activities of local government.
Ability to relieve a department head of administrative details with a minimum
of supervision and with only general direction.
Ability to work with the public and officials in ■ tactful, pleasant,
courteous, and diplomatic manner and to maintain the confidentiality of
Information.
Ability to express ideas clearly and concisely.
Adopted by Kodiak Island Borough Assembly 198 -
Date
Job Description
Job No.
No.
Job Title: Clerk /Cashier
Dept: Finance
Supv: Finance Director
Job Summary: Responsible for clerical and limited secretarial duties.
Processes paperwork and makes routine calculations' serves as receptionist,
and receives cash payments and issues receipts for land 1
building permits, rater and seesr, and garbage accounts. land sales.
Task Description
1 Maintains and monitors account recordkeeping systems
Processes payments from other Borough departments. Daily 35
2 Provides cinformation Bon•account land.
balances I
and utility transactionst o. Daily 15
9 Performs data entry to post payments to accounts)
calculates balances and penalties on accounts. Da11Y 15
4 Reconciles daily cash receipt journal to computer payments Daily 10
transaction report.
5 Typos correspondence, reports, and other documents for
Finance department. Daily 10
6 Prepares and makes bank deposit.
7 Initiates collection activities according to established As required 5
procedure. including sending standard letters and
referring accounts to an attorney.
6 Performs editor duties as assigned.
Org: Finance Director
Clerk Liar
% of
Frequency Time
Daily 5
5
Minimum Qualifications: 7
One year of office or general work experience; or, substituting on a
month- for -month basis, successful completion of course work or training in
attic* practiees and principles for the desired experience.
Soecific Indicator - Minimum
Knowledge of basis bookkeeping and business arithmetic is required.
Knowledge of basic English composition, spelling, and grammar.
Ability to tearn the basic principles and practices of accounting.
Ability to understand and follow clearly stated instructions and procedures.
Ability to work with the public.
Ability to operate cash register, posting machine, calculator, and personal
computer.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job Title: Secretary 111 (Community Development]
Dept: Community Development
Supv: Director
Job Summary: Responsible for a full range of secretarial
department including relieving the department head of administrative details,
and may include dir•etin the duties for the
0 an j03j n l- level secretaries. Relieves
the department nature. no- re - professional praccording o ccoig tasks s
department.
administrative °f f a°
Y to to policies of the
No.
Task Description
% of
1 Com Frequency Time
memos. m i
. edts, types, and proofs correspondence, reports. Daily
0 minutes, and other documents as assigned. 25
2 Designs, organizes, maintains, verifies, and retrieves
records; prepares composites as requested. Daily
25
3 Schedules meetings; prepares and distributes meeting
notices and materials; phones committee members to weekly 20
verify attendance at meetings.
4 Responsible for operation and maintenance of department
personal computers and servos as microc Daily 10
Psroon for Borough staff. °^Water resource
5 Prepares purchase orders for office and computer supplies;
forwards to Mayor's office for approval. Monitors
outstanding On-going 10
on received items, a Vermatches
fies •expenditure to
reportsas• orders .
6 Provides o•nerai information about the department to
Borough staff and the public in person and by Daily
Y Ph on•, 5
7 Maintains inventory of office supplies for department.
3
6 Performs other duties as assigned.
Dr Director of Comm 2
Community Development
Secretary 111 (Community Development)
One year of general office work experience at a level equivalent to Secretary
Illr or, substituting, on a month- for -month basis, successful completion of
course work or training in office practices and principles for the desired
experience.
Soecific Indicators - Minimum
Knowledge of modern secretarial and general office principles, practicer, and
techniques including word processing.
Knowledge of correct and effective use of English grammar and business
arithmetic.
Knowledge of the organization, functions. and activities of local government.
Ability to relieve • department head of administrative details with a minimum
of supervision and with only general direction.
Ability to work with the public and officials in • tactful. pleasant,
courteous, and diplomatic manner and to maintain the confidentiality of
information.
Ability to express ideas clearly and concisely.
Job Title: Secretary I11 (Engineering)
Dept: Engineering
Supv: Borough Engineer
Job Summary; Responsible for a full range of secretarial duties for the
department head including relieving the department head of administrative
details, and may include directing the activities of lower level secretaries.
en administratve nature. Performs y according department non i ndependentl d
Pareprofessional tasks of
the department.
g to policies of
No. Task Description
% of
1 Prod •s g see subdivision plats including Frequency Time
agenda and notification of owner and lend esurveyors, Pit Daily 35
distribution for review, preparation of public hearing
notices, attendance at review meetings, and obtaining final
approval signatures.
2 Provides general and specific information about subdivisions, Daily 15
maps, sddres5as and public works projects to Borough staff
and the public in person and by phone. Provides copies of
plats and maps to property owners and other inquirers.
3 Initiates. composes, edits, types, and proofs correspondence, Daily 15
memos, and other documents.
B
4 Designs, maintains, verifies, and retrieves records:
Prepares composites as requested. Daily 10
5 Schedules meetings; prepares and distributes meeting notices Weekly 10
and materials; records and transcribes meeting minutes.
5 Prepares purchase orders for office and blueprint copier
supplies; forwards to Mayors office for approval. Monitors Dn going 10
outstanding orders and matches invoices to purchase orders on
received items.
7 Performs other duties as assigned.
Org: Borough Engineer 5
Secretary 111 (Engineer)
Minimum Quail :cat ions:
One year of general office work experience at a level equivalent to Secretary
Ili or, substituting, on • month- for -month basis. successful completion of
course work or training in office practices and principles for the desired
experience.
Soecific Indicators - Minimum
Knowledge of modern secretarial and general office principles, practices. and
techniques Including word processing.
Knowledge of correct and effective use of English grammar and of business
arithmetic.
Knowledge of the organization, functions. and activities of local government.
Ability to relieve a department head of administrative details with a minimum
of supervision and with only general direction.
Ability to work with the public and officials in a tactful, pleasant,
courteous, and diplomatic manner and to maintain the confidentiality of
information.
Ability to ex ideas clearly and concisely.
Adopted by Kodiak Island Borough Assembly 198
Date
Job Title: Secretary 111 (Facilities)
Dept: Facilities
Supv: Facilities Coordinator
Job Summary: Responsible for a full rang* of secretarial duties for the
department head including relieving the department head of administrative
details, and may include directing the activities of lower level secretaries.
Relieves
administrative; nature. Performs independentlydaccortlingf to the D Ii c i e of tak
the department. olicies of
No. Task Description
% of
Frequency Time
1 Assists department head in review of budget for project Daily 35
contracts; verifies billings, payments, and encumbrances;
maintains and verifies master contract file; provides
information to contractors and Borough officials.
2 Composes, edits, types, and proofs correspondence, reports, Daily 25
memos, project specifications, and other documents as
assigned.
3 Maintains, verifies, and retrieves records; prepares
composites as requested. Daily 15
4 Obtains price quotes, solicits vendors, and prepares
purchase orders for office and project supplies: forwards On -going 10
to Mayor's office for approval. Monitors outstanding orders
and matches invoices to purchase orders on received items.
5 Schedules meetings: records and transcribes meeting minutes; Weakl 5
makes travel arrangements.
6 Provides support for building official, maintains building Daily 5
permit log on personal computer, prepares permit status
report and census report.
7 Assigns and monitors the work of the maintenance worker. Daily 3
S Performs other duties as assigned.
2
Ors: Facilities Coordinator
Secretary III ) (Facilities)
Minimum Dual if i cat ions:
One year of general office work experience at a lessi equivalent to Secretary
III or. substituting, on a month -for -month basis. successful completion of
tours* work or training in office practices and principles for the desired
•xp•r ient•.
SDseific Indicators - Minimum
Knowledge of modern secretarial and donors] office principles. practices. and
techniques including word processing.
Knowledge of correct and effective use of English grammar and of business
ari thmstie.
Knowledge of the organization. functions. and activities of local government.
Knowlsdgs of g 1 contracting and construction documantatlon.
Ability to relieve a department head of administrative details with s minimum
of supervision and with only general direction.
Ability to work with the public and officials in • tactful. pl
courteous. and diplomatic manner and to maintain the confidentiality of
information.
Ability to express ideas clearly and concisely.
Adopted by Kodiak Island Borough Assembly 198
Date
No.
Job No.
■■ Job Title: Secretary III rFi nanca)
Dept: Finance
Supv: Finance Director
Job Summary: Responsible for a full range of secretarial duties for
department head including relieving the department head of administrative
details, the
and may include directing the activities of lower level secretarial.
and administrative, nature. Performs independently daccordingf t9 to the ee tonal tasks of
of the department.
policies
Task Description
% of
Frequency Time
t Provides general information about financial matters to
Borough staff and the public. Daily 4
2 Maintains baler site accounts receivable.
3
On -going 25
Posts purchase orders, journal vouchers. and cash receipts. On -going 20
Composes.
4
edits, t
memos, and other documents. proofs correspondence, reports, Daily to
$ Prepares purchase orders for office and computer supplies,
forwards to Mayor's office for approval. Monitors As needed
outstanding orders and matgess invoices to 10
on received items, purchase orders
5 Designs, maintains, verifies, and retrieves records, prepares As needed
composites as requested.
5
7 Performs other duties as assigned.
Org: 5
Finance Director
Secretary ill
Minimum Qualifications:
an* year of general office work experience at a level equivalent to Secretary
Ill or substituting, on • month - for -month basis, successful completion of
course work or training in office practices and principles for the desired
experience.
Specific Indicators - Minimum
Knowledge of modern secretarial and general office principles. practices,
and techniques.
Knowledge of basic accounting principles and practices.
Knowledge of English grammar and of business arithmetic.
Ability to relieve a department head of administrative details with • minimum
of supervision.
Ability to work with the public.
Ability to esp ideas clearly.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job Title: Secretary III (General Administration)
Dept: Administration
Supv: Mayor
Job Summary: Responsible for performing a full range of secretarial duties
for Resource Department and zoning officer including relieving the department
head of administrative details, and may include directing the activities of
lower level secretaries. Relieves the department of non - technical and para-
professional tasks of an administrative nature. Provides assistance to all
departments at times of manpower shortage or heavy work load. Performs
Independently according to the
policies of the department head.
No. Task Description
% of
Frequency Time
Designs and prepares various booklets, reports, forms, and Daily 30
other documents. Types and proofs correspondence, reports,
memos, and other documents as assigned from other departments.
2 Maintains, verifies. and retrieves records. prepares
composites as requested. Daily 20
3 Maintains records for Borough vehicles. Arranges for main- On -going Is
tenanco and repair of vehicles, reviews billings and prepares
special transaction requests.
4 Provides gsneraI information about the Resource Department Daily 12
to Borough staff and the public in person and by phone.
5 Records and transcribes meeting minutes.
S Microfilms documents for all Borough departments.
On-going S
T Prepares purchase orders for office supplies and beverages. As needed 5
Forwards to Mayor's office for approval. Monitors outstand-
ing orders and matches Invoices to purchase orders on
received Items.
S Photographs Borough employees and prepares identification As needed 3
MAC
9 Serra, as key operator for Sevin copier including ordering As needed 2
supplies and coordinating maintenance.
10 Substitutes for purchasing agent and Mayor's secretary As needed
during her absence. 2
11 Performs other duties as assigned.
Ores: Mayor
Secretary III !Administration)
2
Minimum Qualifications:
One year of general office work experience at • level equivalent to Secretary
Ill or. substituting. on a month- for -month basis, successful completion of
course work or training in office practices and principles for the desired
experience.
Specific Indicators - Minimum
Knowledge of modern secretarial and general office principles. practices, and
techniques including word processing.
Knowledge of correct and effective use of English grammar and business
arithmetic.
Knowledge of the organization. functions. and activities of local government.
Ability to relieve a department head of administrative details with • minimum
01 supervision with only general direction.
Ability to work with the public and officials in • tactful, pleasant,
courteous, and diplomatic manner and to maintain the confidentiality of
information.
Ability to express ideas clearly •n0 concisely.
Adopted by Kodiak Island Borough Assembly 198 .
Date
No.
Job No.
Job Title: Secretary 11
Dept:
Supv:
Job Summary: Responsible for performing secretarial, office supervision,
Performs independently l consistentkwitth department rules, regulations and
May supervise lower level secretaries or
procedures once each major element of the workflow is experienced. Mora
experienced employees may train new employees or accept higher level
assignments on a training basis.
8 performs other duties as assigned.
Ore: Department Head
Secretary II
Task Description
% of
1 Compou a, edits, types, Time
memos, and reportsYpes, and proofs routine eorrespoesesee. Daily
35
2 Maintains, verifies, and retrieves records; prepares
composites ee requested.
Daily 15
3
4 R•ssar ches problems and takes appropriate corrective action. As needed 15
Directs activities of lower level support per •oon•I.
As needed 10
Opens, reads, and routes incoming mail.
e Originates and receives telephone calls, takes messages, and Onigoo 5
commuaicates information.
ing
T Makes travel and hotel arrangements.
As needed 5
10
Minimum Qualifications:
One year of office work experience at is level equivalent to Secretary I; or
substituting, completion of course work or training in office practices, as
required by the position, for the desired experience.
Specific Indicators - Minimum
Knowledge of modern secretarial practices.
Knowledge of general office practices and procedures.
Ability to perform typing at an acceptable level of proficiency.
Ability to read, understand, and apply available guidelines.
Ability to meet and work with the public in a pleasant and courteous manner.
Adopted by Kodiak Island Borough Assembly 198
Date
Job Title: Secretary 1
Dept:
Supv:
Job Summary: Performs a variety of general clerical, specialized clerical, or
limited secretarial duties one of the Borough's departments. Includes
preparation and distribution of paperwork and limited clerical and secretarial
departmental
employees may services be assigned leadworker established responsibillitiesur ea. More experienced
No. Task Description
1 Provides clerk /typist and limited secretarial assistance.
Daily 30
2 Types letters and memos from handwritten copy or rough draft. Daily 25
3 Provides information in person and by phone.
Daily 15
4 updates riling system.
As needed 15
5 May provide direction to less experienced employees.
As needed 5
6 Performs other duties as assigned.
10
Orb ` Department Need
Secretary 1
% of
Frequency Time
Minimum Qualifications:
Six months of office or general work experience; or, substituting on a
month -for -month basis, successful completion of cours• work or training in
office practices and principles for the desired experience.
So•cific Indicators - Minimum
Knowledge of basis English composition, spelling, and grammar as required by
the particular position.
Ability to meet and work with the public in • pleasant and courteous manner.
Ability to understand and follow clearly stated teak - an- waittan instructions
and proced
Ability to type statistical and accounting reports if required by the
position.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No. I KODIAK ISLAND BOROUGH
Job Description I
Job Title: Switchboard Operator /Receptionist
Dept. Mayor Supv: Mayor's Secretary
Job Summary: Operates telephone switchboard and greets visitors.
No. Tess Description
Org: Mayor
Switchboard 0perator /Receptionist
% of
Frequency Time
1 Answers incoming calls and connects caller to the
parson requested. Answe routine Deily 85
other o Rs cor and refers
questions to the proper person. Records messages.
2 Performs receptionist duties including greeting and Dail
directing visitors to the proper offices. Y 30
3 Responds to th Ing or emergency phone calls
according to established procedures. As required (1)
4 Reports equipment malfunctions according to
established procedures. As required I
6 Performs other duties as assigned.
Daily 4
Minimum Qualifications:
Six months of sa parianca in operation of a telephone switchboard, and
graduation from high school or the substantial equivalent.
$aaeilic Indicators - Minims
Ability to remember names and extensions of those served.
Ability to react quickly in prompt placing and receiving of calls.
Ability to answer calla and questions with a clear and pleasant voice and to
use good grammatical construction.
p ion of an adequate vocabulary and use of good grammar.
Ability to establish and maintain cooperative relations with othars, and to
deal pl ly with Irritated and angry poopIs.
Adopted by Kodiak Island Borough Assembly 1911.
Date
Job No.
Job Description
Job Title: Asssss or /Chief Appraiser
Dept: ing
Supv: Mayor
Job Summary: Directs planning, organizing, and program direction for
meet of property, evaluation of operations, develops long -term and
short -term appraisal programs, and develops policies and procedures to ensure
uniformity and efficiency in appraisals. Work is performed with considerable
independence.
No. Task Description % of
Proquancy Time
1 Develops procedures for appraisal process. Organizes and Continual 35
directs appraisal of Borough property.
2 Directs and supervises subordinate staff; conducts perform Daily 20
antis appraisals and assigns and monitors work activities.
3 Formulates and analyzes statistical data on real estate and Continual 10
economic conditions. Submits reports to Mayor and Assembly.
4 Provides information and advice to the public, assembly and Continual 10
Borough /City officials on appraisals and asssssmsnts.
Performs public speaking engagements as a reprsasntative of
the Assessing department.
5 Negotiates settlements with property owners over disputed Continual 10
appraisals.
6 Rsprsssnts the Borough in property tax appeal cases before BI- annual 5
the Board of Equalization and in court. Prepares and
delivers testimony.
7 Develops and recommends departmental budget. Administers Annual/ 3
approved budget. Continual
5 Drafts new and modified property tax ordinances for approval Continual 2
by the Mayor and Assembly.
9 Performs othar dutias as assigned. 5
Ord: Mayor
Aass$sor
mend Appraiser
Clark I I
mint
Clark 1
KODIAK ISLAND BOROUGH
Minimum Doal i ficat ions:
Three years of progressively responsible real estate or appraising work
experience at a level equivalent to Property Appraiser; or, substituting, on a
month- for -month basis, course work specifically related to the appraisal or
acquisition of real estate or property management for the desired experience,
or, po of • Member Institute of Appraisers, Society of Real Estate
Appraisers. Certified Assessment Evaluator, or related designation will be
Considered qualifying.
Specific Indicators - Minimum
Knowledge of principles. methods, and techniques of real property appraisal.
Knowledge of construction methods. techniques, and materials.
Knowledge of the laws, rules. and regulations g Ind real property
appraisal.
Knowledge of the current literature. trends, and developments relative to real
property appraisal.
Knowledge of the principles of supervision, planning, organization, and
administration.
Ability to plan. direct, train. and review the work of subordinates.
Ability to perform and evaluate appraisals in a uniform r.
Ability to analyze, understand. and recommend changes to current proposed
legislation end ordinances.
Ability to manage and supervise computer operations.
Ability to establish and maintain effective working relations with
subordinates, officials, and the public.
Ability to express Ideas effectively.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job No.
1 KODIAK ISLAND BOROUGH I I I
Job Description
Job Title: Appraiser I
Dept. ing Supv: Assessor /Chief App slier
Job Summary: Must produce full - functioning. professional envois I work in
the valuation of real and personal property. Performs moderately complex tasks
in the application of standard appraisal practices. Performs independently
with established policies and procedures: makes routine decisions: applies
specialized knowledges. Performs extensive public contact requiring the
explanation of policies, procedures, laws, and ordinances.
No. Task Description % of
Frequency Time
1 Designs and maintains complex manual and computerized Daily 40
recordkeeping systems. Prepares routine or special reports
or analysis of data.
2 Performs field Inspections of property and land and On -going 35
determines asesaaed value according to established Annually
procedures. Updates Borough esasssm alts including new
construction and subdivisions.
3 Review appraisals with individual land owners. Negotiates On -going 10
settlements and makes adjustments within established
guidelines. Prepares documentation for the Board of
Equalization.
4 Provides general information about ownership, ments. Daily 10
and property locations to Borough staff and the public in
person and by phone.
5 Performs other duties as assigned.
Org: ief Appraiser
Appraiser
Minimum Oda] If i cat i ohs:
Graduation from a standard senior high school and on• year of experience in
the appraisal of real and personal property for tax purposes With a government
agency.
Specific Indicators - Minimum
Knowledge of Tars, ordinances, policies. and regulations regarding property
valuation throughout the municipality.
Knowledge of practices and tchniques of appraisal of rail and personal
property.
Knowledge of building and construction materials, practices. techniques, and
requirements.
Knowledge of basic mathematics and statistics.
Knowledge of appraisal reference materials, informational sources, comparative
sales data sources, and other sources of relevant information from other
municipal agencies.
Ability to delineate appropriate appraisal factors and to evaluate such
factors accurately and impartially.
Ability to read. unders and apply late laws and regulations
Ing appraisals In the municipality.
Ability to make mathematical calculations rapidly and accurately.
Ability to exercise independent initiative and Judgmesl.
Ability to apply standard techniques to • variety of appraisal situations.
Ability to develop appraisal data for entry Into computerized mint
system.
Ability to pr .pare accurate. concise. and clear narrative and statistical
report*, and Intl reports.
Ability to compile information to support appraisals upon appal and present
suet inoresatios at appal hearings.
Ability to speak clearly and effectively in both formai and informal
situations.
Ability to deal effectively with a wide variety of individuals of di
backgroamds and interests.
Adopted by Kodiak Island Borough Assembly 19B .
Date
Job No.
Job Title:
Dept:
log
KODIAK ISLAND BOROUGH
ing Clerk 11
Job Description
Supv: Assessor /Chia Ap raiser
Job Summary: Performs full spectrum of secretarial duties including relieving
the deportment head of non - technical and pars- professional tasks of a
administrative nature. Performs and reviews all activities of the con ral
mint function. Per forms independently according to the policie of
the department head.
No. Task Description
% of
Frequency Time
1 Maintains, verifies, and retrieves records' Daily 25
composites es requested.
2 Provides general information about ownership, mints, Daily 25
and property locations to Borough staff and the public.
9 Sends out personal property returns. Assigns value to Twice 20
property according to established procedures. Annually
4 Com , edits, types, and proofs corrsspon donee, reports, Dally 20
memos, and other documents as assigned.
6 Supervises the work activities of ing Clark I. Daily 5
6 Prepares and compiles materials for meetings of the Board As needed 1
of Equalization.
7 Performs other duties as assigned.
Org: Assessor /Chief Appraiser
m Clerk II
Minimum Qualifications:
Two years of general offie• work experience it • level equivalent to the
requirements of this position; or substituting, on a month- for -month 0.2111.
successful compl•tion of copra work or training in office practices and
principles for the desired experience.
Specific Indicators - Minimum
Knowledge of modern secretarial and general oftic• principles. practices, and
techniques including work processing and limited knowledge and experience
of the property assess ment function.
Knowledge of correct and *native us• of English grammar and of business
arithmetic.
Knowledge of the organisation, functions, and activities of local government.
Ability to •x ideas clearly and concisely.
Ability to understand and use appraisal manuals, both reel and personal
property.
Ability to understand and matt complex instructions.
Ability to op•rat• a computer terminal and to perform complicated tr Hon*
is required by the position.
Ability to establish and maintain effective working relationships.
Ability to relieve a department had of adml•IStrative details with a minimum
of sup•rvisioe and with only general direction.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No. I
KODIAK ISLAND BOROUGH
Job Description
I
I
I
.:AI T:,:a. . . __ —.
Dept:
Org:
ing
Supv: Assessor /Chi• Ap raiser
Job Summary: Performs full spectrum of secretarial duties including shoving
the department head of non - technical and para professional tasks of an
administrative nature. Performs and reviews activities of the assessment
function. Performs independently according to the policies of the department
head.
No. Task Description
1 Maintains, verifies, and retrieves records: prep Daily 25
composites as requested.
2 Maintains usuaI records, tax exemptions records, building On -going 25
permit records, and market sales information. Reviews
mooring agreements, updates information.
3 Provides g I information about ownership, manta, Daily 20
and property locations to Borough staff and the public.
Directs calls to other departmental staff as nee sesary.
4 Types and proofs correspondence, reports, memos, and other Daily 20
documeete as assigned. Serves as data entry clerk for
computer records.
6 Prepares and compiles materials for meetings of the Board As needed 5
of Equalization.
6 Performs other duties as assigned.
ief Appraiser
i nt Clerk II
l et Clerk I
% of
Frequency Time
5
Minimum Qua] if lest ions:
One year of general office work experience at • level equivalent to the
requirements of this position; or substituting, on a month- for -month basis,
successful completion of court• work or training in office practices and
principles for the desired experience.
Specific Indicatory - Minimum
Knowledge of Modern secretarial and central office principles. practices, and
techniques including word processing.
Knowledge of correct and effective use of English grammar and of business
• r l thmetic.
Knowledge of the station, functions and activities of focal government.
Ability to relieve a supervisor of administrative details with • minimum of
Salon and with only general direction.
Ability to unders and execute complex instruction.
Ability to operate a computer terminal and to perform complicated transactions
as required by the position.
Ability to establish and maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No
I
KODIAK ISLAND BOROUGH
Job Description
Job Title: Borough Clerk
Dept: Clerk's Office
No. Task Description
Org:
Assembly
Borough Clerk
KIB Assembly
Job Summary: Provides executive level clerical and technical assistance.
Performs duties as defined by State statutes, Borough ordinances and
resolutions, and assembly directives. Plans, organizes, and directs
activities' attests and signs documents signed by mayor' prepares and
maintains Assembly minutes, ordinances, and resolutions, prepared and places
advertising. Conducts elections' registers voters; maintains and revises code;
receives and files communication, claims. protests, and petitions from
citizens. Performs with considerable independence.
S Supervises staff including conducting performance Daily
evaluations and hiring, promotions. and discipline.
% of
Frequency Time
1 Provides general information to the public and other Daily 40
Borough departments.
2 Serves as recording secretary at Assembly meetings. Weekly 20
Prepares meeting minutes in final form for distribution.
Maintains all official documents resulting from meetings.
Attests documents.
3 Arranges for conferences, meetings, or receptions including As needed 10
time, place, and other arrangements as required. Makes
travel wants and maintains itineraries as requested.
4 Resesroboe and develops materials for use by the Assembly. On -going 10
Prepares reports and draft ordinances and resolutions.
6 Directs election activities including obtaining and Annually 5
disseminating election materials and supplies, recruitment
and training of election workers, supervision of election
activities.' and certification of election results. Se
as voter registrar and notary public.
7 Coordinates preparation of agenda items for Assembly Monthly 3
meetings.
6 Prepares and recommends departmental budget. Administers Annually/ 2
approved budget. On -going
9 Performs other duties as assigned. 5
Minimum Ouall f i cat ion;:
Degree in public administration, or substituting one a year for year basis
experience in • municipal government supervisory capacity. Certified Municipal
Clerk designation from the International Institute of Municipal Clerks is
desirable.
Specific Indicators - Minimum
Knowledge of applicable borough and state codes and ordinances.
Knowledge of the organization and functions of the Borough government.
Knowledge of records management.
Knowledge of modern sera a lal and general office principles. practices, and
techniques including work processing.
Ability to exercise leadership and to establish and maintain effective working
relationships.
Ability to speak and write effectively.
Experience in progressively responsible office management and legal clerical
work In supervisory capacity.
Ability to learn the legal requirements and procedures involved in conducting
municipal elections and performing borough clerk duties in • borough.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No.
I
KODIAK ISLAND BOROUGH
Job Description
No.
Job Title: Deputy Borough Clerk
Dept: Clerk
Supv: Borough Clerk
Job Summary: Responsible for full range of secretarial duties and provides
executive level clerical and technical assistance including relieving borough
clerk of administrative details. Transcribes and edits assembly meeting
minutes; compiles assembly agenda; prepares public hearing notices; completes
meeting follow -up; informs other departments of pending items which require
attention. Performs independently according to the policies of the department
head.
% of
Task Description Frequency Time
1 Composes. edits, types. and proofs correspondence, reports, Daily 25
memos, and meeting minutes as assigned.
2 Assists in preparation and distribution of Assembly agenda Monthly 20
minutes, meeting materials, newsletter, and calendar.
3 Provides general information about the Clerk's office to Daily 15
Borough staff and the public in person and by phone.
4 Maintains, verifies, and retrieves records; prepares Daily 15
composites as requested.
5 Receives and routes incoming mail. Affixes postage to Daily 5
outgoing mail and delivers to post office.
6 Registers voters. Attests and notarizes documents. As needed 5
7 Assists in preparation for municipal elections including Annually 5
preparation and distribution of materials and recruitment
of election boards.
6 Schedules meetings and conferences; maintains room logs. Daily 5
9 Serves as key operator for copy machine. As needed 1
10 Performs other duties as assigned. 4
Org: Borough Clerk
Deputy Borough Clerk
e
Minimum O ualili cat i ons:
Two years of 'antral office work experience at a level equivalent to Secretary
III; or. substituting. on a montn- for -month bats, successful completion of
sours* work or training in office practices and principles for the desire*
exponent*.
Specific Indicators - minimum
Knowledge of modern secretarial and general office principles, practices, and
techniques, including word processing.
Knowledge of Alaska Statutes, Title 29, election procedures and general
municipal g et as required by the position.
Keowtedg• of correct and effective use of English grammar and of business
arithmetic.
Knowledge of the organization, functions. and activities of local government.
Ability to relieve the borough clerk of administrative details with a minimum
super vision.
Ability to direct the activities of the borough clerk's office in the clerk's
absence.
Ability to understand and •recut• complex instructions.
Ability to establish and maintain •ftactive working relationships.
Adopted by Kodiak Island Borough Assembly 19S .
Date
Job No.
Job Description
Job Title: Director of Community Development
Dept: Community Development
Supv: Mayor
Job Summary: Responsible for administration of Borough's planning and
community development, applies skills in formulation, installation,
modification, and improvement of plans for Borough's physical and social
development. Acts as technical advisor to Planning Commission and Borough
and City officials on matters relating to area planning and development.
Supervises departmental staff. Performs with considerable independence within
the guidelines sat out by the Planning Commission and Mayor.
No. Task Description
KODIAK ISLAND BOROUGH
7 Manages special projects performed by the department
including capital project programs, comprehensive plans,
special studies. and other related planning and research
projects. Identifies, writes, and administers grants.
% of
Frequency Time
1 Directs and coordinates the administration of the Community Daily 20
Development Department to ensure consistency with Borough
goals and objectives.
2 Supervises staff including conducting performance
evaluations, hiring, promotions, and discipline. °lily 10
3 Directs and oversees the enforcement of Borough regulations Daily 10
and ordinances involving ■roes of jurisdiction. Holds peace
officer designation.
4 Provides technical advice and recommendations on issues
related to Community Development to Mayor. Borough committees On -going 10
and advisory boards.
S
Reviews documents to impact on Borough and
conformance to Borough regulations. P On -poin9 10
comments and recommendations for submission fo Mayor,
advisory boards and committees.
S Drafts ordinances and resolutions on Community Development On -going to
issues for presentation to Borough Assembly.
As needed 10
B Maintains liaison with community and state agencies related On -going
to Community Development. Attends community meetings and
speaks on Community Development at meetings and cl
Page 2
Job Title: Director of Community Development
% of
No. Task Description Frequency Time
9 Coordinates activities of Community Development department On -going 5
with other Borough departments and outside agencies.
10 Prepares departmental budget and recommends for approval. On -going 5
Administers approved budget.
11 Performs other duties as assigned. 5
Org: Mayor
Director of Community Development
Associate Asst. Planner/ Secretary III
Planner Zoning Officer
Minimum Qua I fIcations:
Fire years of planning or related work experience. Graduate degree from a
recognized college or university with a degree in planning, public
administration, or an equivalent discipline.
Soeeifie Ind'eato M
Knowledge of the principles and practices of planning.
Knowledge of laws and ordinances affecting the planning, development and
zoning process.
Knowledge of economics, engineering, municipal finance,
related subjects as applied to planning.
80 ei 0 lo9Y, and other
Ability to superr is• technical rsssarch on •coaomic, engineering, and
sociological problems a part of the planning process.
Ability to present technical in formation clearly and toneisely to lay groups
and the g I public.
Ability to organize and administer the functions of a planning department.
Ability to analyze and supervise the systematic compilation of technical and
statistical information, and to prepare technical reports.
Ability to establish and maintain effective working relationships.
p
ion professional experience in planning, including supervisory
experience.
Experience in personnel management and planning department administration.
Adopted by Kodiak Island Borough Assembly
Data
198
Job No.
KODIAK ISLAND BOROUGH
Job Description
9 Performs other duties as assigned.
Org: Director of Community Development
Associate PlanneriLong Range Planning
Job Title: Associate Planner /Long Range Planning
Dept: Community Development Supv: Director of Comm. Dev.
Job Summary: Leads and Performs professional level comprehensive planning
work, including professional research, analysis, and investigation to provide
data and background necessary for problem identification and long -range
planning issues. Works independently with a minimum of direct supervision.
% of
No. Task Description Frequency Time
1 Coordinates processing of and professional recommendation On -going 20
on zoning applications, appeals, conditional use permits,
exceptions, and variances through public notification and
hearings by Commission and Assembly.
2 Provides information to the public on various applications. Daily 15
Interprets planning and zoning regulations and advises
public on methods of compliance.
3 Coordinates zoning compliance and building permits with On -going 15
enforcement officer and building inspectors. Holds peace
officer designation.
4 Reviews zoning and subdivision applications. Researches On -going 12
and analyzes facts and prepares and presents recommendations.
5 Develops interpretations and definitions of zoning codes. On -going 10
Recommends to Zoning Commission for approval. Reviews and
p written comments on zoning related issues.
6 Performs special projects within the Community Development As requested 8
department including preparation of comprehensive plans.
annual population updates, and policy and procedure
recommendations.
1 Reviews administrative permits and sales tax applications On -going 5
for compliance with Borough ordinances. Approves permits
and applications. Reviews and approves structures or land
use activities not requiring permits.
B Represents Community Development department before the As needed 5
Borough Assembly and City Council.
10
Minimum 0 ualili cation;:
Bachelor's degr• from an accredited college with major study in urban,
regional, or transportation planning, landscape architecture, public
administration, economics, political science, geography, environmental studies.
or a related program and four years of professional exp•rlence on planning
and /or in performing planning functions. Graduate work in urban or regional
planning may be substituted on a year- for -year basis for two years of the
required professional planning experience.
Knowledge of principles and techniques of social, economic, and environmental
impact analysis.
Knowledge of state and local land use control and land us• planning
technique.
Knowledge of project management, including work program development and
contract administration.
Knowledge of Current state and f
1 legislation and programs attesting
planning in the Borough.
Ability to carry out assigned project activities indepen deafly.
Ability to interpret and apply Borough policy.
Ability to observe and evaluate demogrephte trends and identify key
relationships.
Ability to analyze data, draw logical conclusions, and make sound (Incisions.
Ability to speak and write effectively.
Ability to understand and effectively carry out the typical work functions of
the Assistant P1 Zoning Officer if necaaaar
Ability to work with the publi0 and *footed officials.
Adopted by Kodiak Island Borough Assembly
Date
19/1 .
Job No.
KODIAK ISLAND BOROUGH
Job Description
Job Title: Associate Planner /Enforcement
Dept: Community Development Supv: Director of Community Development
Job Summary: Serves as designated peace officer in enforcing Borough
ordinances and regulations. Administers Borough Code, including animal
control, zoning, planning and r esearch, and junk removal program. Coordinates
Kodiak Ares Emergency Services organization.
% Of
No. Task Description Frequency Time
1 Provides information to the public on Borough codes Daily 20
involving zoning, junk and abandoned vehicles. animal control
and litter. Discusses and accepts complaints.
2 Administers animal control and junk removal programs On -going 20
including budget preparation. contracts. issues violation
warnings, tow authorization, and verifies invoicing.
3 Conducts investigations of violations of Borough code. On -going 15
ordinances, and regulations. Researches and analyses facts to
determine nature of violation and corrective action required.
4 Negotiates corrective action plans or compliance agreements On -going 15
with violators. May issue citations: makes administrative
decisions ordering compliance.
5 Monitors compliance progress. May initiate criminal On -going 10
proceedings and appear as expert witness in court cues.
6 Acts as coordinator of special projects for Emergency On -going 10
Services Organization.
7 Performs special projects within the Community Development As needed 3
department as assigned.
B Reviews and approves permit applications for zoning On -going 2
compliance.
9 Performs °Met duties as assigned. 5
Org: Director of Community Development
Associate Planer /Enforcement
Minimum Ouali fications:
Bachelor's degree from an accredited collage with major study in urban,
regional, or transportation planning, landscape architecture, Public
administration, economics, p0litieal science, geography, environmental studies,
or related program and one year of professional experience in planning and /or
In performing planning functions. Subprofesalonai or technical planning
eap•ri•nce (e.g.. drafting, cartography, raeaafch) may substitute for the
college education on • year- for -year basis.
Sinitic Indicators - Minimum
Knowledge of the general principles and techniques of community and regional
planning, urban planning, aeonomic and population forecasting, natural
velour sea, and environmental planning.
Ability to gather and analyze data, draw logical conclusions, make sound
des isioa,, observe and interpret trends, !peak Gad write effectively, prepare
Clear and Concise reports, and follow directions.
Ability to work effectively and harmoniously with the staff, other
governmental entities, and the g I public.
Adopted by Kodiak Island Borough Assembly
19B .
Date
Job No.
KODIAK ISLAND BOROUGH
Job Title; Data Processing Manager
Dept: Data Processing
No. Task Description
Job Description
Sups: Mayor
Job Summary: Manages accounting proeessse, translates into data processing
systems. supervises implementation of project. Contracts for rental or
purchase of equipment. Works with all departments on adaptation of computer
projects; supervises programming and computer operations; trains personnel.
% of
Frequency Time
t Directs the implementation of the computerized systems within Continual 25
the Borough and School District; works with users to prepare
plans for new system installation, data institutional
structure, quality assurance, security training and
maintenance. Supervises and monitors telephone system.
2 Plans, organizds and manages over -all activites of Data Daily 25
Processing including systems analysis, programming, and
computer operation activities through managing subordinates
or by direct supervision. Handles major personnel, adminis-
trative, and Data Processing problems. Supervises staff
including conducting performance evaluations. merit increases.
hiring, and promotions.
3 Performs detailed analysis, designs, and writes complex Continual 10
computer programs. Tests and debugs new programs for new and
existing systems.
4 Develops the Borough's short- and long-range plans. policies Continual 10
end procedures regarding data processing. Recommends to Mayor
and Data Processing Steering Committee for approval.
5 Directs the maintenance of all software systems developed As nesded 5
or acquired by the Borough and School District. Monitors
Borough computer hardware and software acquisitions. and
assists other departments in technical aspects of purchases.
6 Provides advice to other departments and School District on Continual 5
data processing related issues requiring an overall view of
each departments function in order to provide technical
assistance.
7 Develops and recommends departmental budget. Administers Annual/ 5
approved budget. Continual
Page 2
No.
Job Title: Data Processing Manager
Task Description Frequency
8 Troubleshoots systems and programming problems and takes
corrective action. Discusses As needed S
r
necessary and makes changes to hardware and vendors when
procedures as needed. Develops, implements, and maintains
disaster contingency plan.
9 Directs the development and maintenance of documentation
for software use and system operating procedures. Continual 5
10 Develops organizational, departmental, and individual
As needed 3
training Programs based upon background and organizational
objectives. Procures, provides, and maintains training
equipment, material, and training facilities for training of
Borough and School District personnel.
1f Performs other duties as assigned.
2
Org: Mayor
Data Processing Manager
Programmer Analyst Operations Supervisor
Computer Operator 11
Computer Operator 1
% of
Time
Minimum Qualifications,
Bachelors Degree in computer science or related field, with three or more
years of programming responsibility. One year must be with the type of
equipment used by the Kodiak Island Borough.
$.ecific Indicators - Minimum
Knowledge of the principles and practices of data processing. computer
programming. end accounting.
Working knowledge of PC /micro computer operations.
Ability to manage and supervise complete borough computer operations.
Ability to design and develop computer systems based on analysis of specific
management and accounting systems.
Ability to work effectively in group problem solving situations.
Ability to establish and maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly l98 .
Date
Job No. KODIAK ISLAND BOROUGH
No.
Job Description
Job Title: Programmer /Analyst
Dept: Data Processing
d Performs other duties es assigned.
Org: Data Processing Manager
Programmer /Analyst
Supv: Data Process, g Manager
Job Summary: Responsible for analyzing financial systems and procedu es and
adapting them to deta processing; analyzes work systems or proces es; reduces
into • series of logical steps. Writes instructions; reduces the omp ter
steps to machine instruction; advises and collaborates with other dep rtments.
Tests and debugs programs and conducts training courses. Performs wit
considerable independence.
Task Description Frequency
% of
Time
1 Writes complex computer programs by converting user Daily 55
specifications into a sequence of detailed instructions
using a high -level programming language. Develops complete
documentation, testa, debugs and implements new programs
for new and existing systems. Modifies existing programs
as nee esaary. Performs detailed analysis. Designs and
supports data communications and computer network facilities.
2 Trains users in operation of the system. Provides Continual 15
technical assistance to Borough and School District
personnel. requiring . an overall understanding of each
departments functions. Interfaces with technical
support personnel as needed.
3 Provides system performance analysis. Troubleshoots systems Continual 10
and programming problems and takes corrective action.
Prepares instructions for users and operators who control
or input to this system.
4 Reviews and evaluates vendor software. Makes On -going 5
recommendations on the purchase of new software /systems.
5 Gathers facts from users to identify their needs, As needed 5
analyzes Information, and makes recommendations on the
feasibility of individual projects, and serves as group
project leader.
10
Minimum C ual ifi cats on,:
Throe years of progressively responsible •*parlance In analyzing fiscal,
accounting, or managerial operations and developing and maintaining tainted
computerized application programs in association with third generation data
processing equipment.
Soecific Indicators - Minimum
Ability to operate the computer.
Knowledge of techniques of methodology and computer systems analysis.
Knowledge of electronic computer and peripheral equipment capabilities and
programming techniques.
Knowledge of Current literature. trends, and developments in the field of
electronic data processing and systems analysis.
Knowledge of the principles of work flow charting and the principles and
techniques of computer system documentation.
Knowledge of the principles and practises of accounting.
Working knowledge of PC /micro computer operations.
Ability to plan, schedule, and manage the systems development.
Ability to write clearly and concisely.
Adopted by Kodiak Island Borougn A.nmbly 198
Cate
Jon No.
I KODIAK ISLAND BOROUGH
Job Description
No.
10
Dept: Data Processing
Org:
per visor
Job Summary: Responsible for directing the operation of a central comput r
system, including record keeping, system hardware, and operation of data
processing system. Exercises considerable initiative and judgement in pla ping
and performing the work of the department.
Task Description
1 Serves as resource person for all borough and school district Daily 35
departments and professional agents. Designated "technical
coordinator" for the customer representative who interfaces
with host computer manufacturer and all micro computer users.
2 Coordinates overall schedule of all operations tasks and Daily 25
functions. Provides • long -rang• schedule for changes as
directed by supervisor. Logs planned and implemented changes,
provides documents, and performs follow ups.
3 Maintains system diskettes and tapes, diskette and tape 0aily 5
libraries, and appropriate back -ups.
4 Revises, updates, and maintains data processing output Deily 5
disposition list ensuring all output is distributed to
designated users in • timely manner.
5 Trains and monitors CRT operators and micro computer users As needed 5
emulating to the host computer system.
6 Responsible for data services purchasing for all departments. As needed 5
7 Analyses, codes, and implements changes to production As needed 5
procedures utilizing "control language ". Writes programs in
a high level computer language to enhance over all computer
foperatione efficiency.
S Coordinates implementation of major hardware and software As needed 5
changes, Installations, and deletions.
9 In charge of operation of borough and school district central Daily 5
telephone system.
ms other duties as assigned.
Data Processing Manager
Operations supervisor
Computer Operator 11
Computer Operator 1
Sups: Data Process' g Manag r
Frequency
% of
Time
5
Jog No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Fire Chief
Dept: Bayside Fire Dept.
Supv: Mayor
Job Summary: Applies specialized technical knowledge and administrative skill
in planning and directing firs suppression and fire prevention /protection programs.
Supervises personnel employed by the firs department. Operates with considerable
independence within general guidelines set by Kodiak Island Borough Code and
direction of the Fire Protection Advisory Board. Has regular e0 -hour work week (8
hours /day, five days /weekl but responds to fire calls during other than regular
working hours.
No. Task Description
% of
Frequency Time
- 1 Directs the provision of fire services through management Daily 40
of all firs department activities and personnel.
2 Develops training programs for volunteer fire fighters. Monthly 20
Instructs and evaluates firs fighting personnel.
3 Develops and recommends departmental budget_ Administers Annually/ 10
approved budget. Daily
4 Meets with the Fire Protection District Advisory Board. Monthly 10
Develops departmental procedures to implement Advisory
Board policies.
$ Responds to emergency calls. Directs emergency operations As needed 5
and personnel.
8 Directs the maintenance of the firs station and equipment. Daily 5
7 Performs on -site inspections of buildings to Identify Monthly 2
potential fire hazards. Develops plena for corrective
action and performs follow -up Inspections to
compliance.
9 Investigate lira scene to determine cause. Prepare As needed 2
reports summarizing evidence and stating the cause of lire.
10 Performs other duties as assigned.
Org: Mayor
Fire Chief
Fir. Fighters
6
Minimum Qualifications:
Requires • combination of experience equivalent to ten years of •xp•rienes in
firefighting, including at least five year of administrative responsibility
supptsm•nted with special training and schooling. Must posses physical
strength, agility. endurance to perform 1 ir•f ighti nq duties outdoors in all
weather conditions. Must pass • physical examination and possess a valid
Alaska Dep•rtm•nt of Public Safety driver's license.
Soeclfld Indicators - Minimum
Knowledge of modern firefighting procedures. techniques. and equipment.
Knowl•dg• and ability to recruit, train, and supervise volunteer fir• -
fighters.
Knowledge of fire p ion and safety principles, methods, rules, codes.
regulations, and ordinances.
Knowl•dg• of stor•g• methods and r•qulrem•ats for gasoline, chemicals,
explosive*, paint•, , and other tlammabl•s..
Knowledge and ability in operating end maintaining motorized firefighting
vehicles, firefighting apparatus, and related firefighting and safety
•qu1pnat.
Knowledge in the p ion and administration of budgets.
Ability to recognize fire hazed* common to places of
business, and residential buildings.
Ability to mats detailed investigations, analyze findings, and prepare reports
and recommendations.
Dublin assembly.
Ability to establish and maintain ',fictive working relationships.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No.
KODIAK ISLAND BOROUGH
Job title: Draftsman /Technician
Dept: Engineering
Job Description
Supv: Borough Engineer
Job Summary: Assists Borough Engineer and Civil Engineer 1 in providing
technical services of civil engineering. administering borough construction
contracts, preparing plans for construction projects, developing and
maintaining as -built drawings of public facilities. and maintaining maps of
the borough.
% 01
No. Task Description Frequency Time
1 Designs roadways using raw survey data and existing plate, On -going 40
Prepares plan sheets using computer platter. Makes changes
to existing road design plans manually or on computer.
2 Performs on -site inspections of construction projects to As needed 40
ensure compliance with contracted specifications. Notifies
contractor and Borough Engineer of deviations from
specifications or schedule. Prepares inspection and progress
reports.
3 Verifies quantities claimed by contractors for materials As needed 10
moved to building sites.
4 Maintains Borough maps; updates maps es necessary. On -going 5
6 Provides Information and assistance to Borough staff and Daily 3
the public with maps and records.
6 Performs other duties as assigned. 2
Org: Borough Engineer
Draftsman /Jechn1clan
Minimum Dual i 1 cat ions:
Requires an Associate Degree in Civil Engineering Technology or the equivalent
college level course work in an approved engineering program plus two years'
experience as a civil engineering technician and /or contract administrator
and /or construction inspector and /or engineering draftsman. Possess ion of a
valid Alaska Department of Public Safety driver's license.
Specific Indicators - Minima
Knowledge of engineering records, maps and survey techniques.
Ability to make complex arithmetic calculations.
Ability to understand and work from oral and written instructions and
sketches.
Ability to reduce, interpret, and apply field notes in performance of drafting
duties.
Skill in Tres hand mechanical lettering, and in the use of drafting
instruments.
Adopted by Kodiak Island Borough Assembly 198
Data
KODIAK ISLAND BOROUGH
Job No.
No.
Job Title: Chainman /Rodman
Dept: Engineering
Org:
Borough Engineer
Civil Engineer 1
Chainman /Rodman
Job Description
Supv: Borough Engineer or Civl Engin er 1
Job Summary: Performs field surveys for a variety of municipal engineer! g
projects under the direct supervision of s Civil Engineer 1.
Task Description
4 Cuts and clears brush from survey line.
5 Performs other duties as directed.
% of
Frequency Time
1 Meuures distances between survey points as directed by party On going 30
chief; marks points.
2 Assists in determining elevations and lays out stakes for On going 30
map making, construction, land, and other surveys.
Carries and sets stakes for survey party as directed by party On going 28
chief /survey party, and drives into ground to proper line and
grade.
As needed 10
2
Minimum Ouaii f pcati inns:
High School Graduation or equivalent (e.g.. GED). Two years of field
surveying experience, with experience credit granted on • month - for -month
basis for post -high school course work or training in civil engineering,
construction technology. and surveying for up to 12 months of the required
experience.
Seecific Indicators - Minimum
Ability to understand verbal and hand signal directions from Party Chief.
Ability to work with numbers and perform mathematical calculations accurstsly
and quickly.
Ability to visualize and understand objects in two or three dimensions.
Ability to negotiate all types of terrain.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No.
I
KODIAK ISLAND BOROUGH
Job Description
Job Title: Facilities Coordinator
Dept: Facilities
Supv: Mayor
Job Summary: Responsible for planning, coordinating. and performing a variety
of project management functions that may involve one or more administrative
engineering or architectural disciplines and include construction inspection
of various facilities within the Borough.
No. Task Description
% of
Frequency Time
1 Oversees the construction of Borough facilities. Reviews On -going 25
and approves plans, construction contracts, inspection
reports. and invoices. Conducts and supervises quality
control inspections.
2 Directs the process of contracting for construction On -going 25
services including development of design specifications,
and opening and review of bids.
3 Supervises the activities of subordinate employees Daily 10
Including approving leave, conducting performance
•valuations and performs hiring, promotions. and
discipline.
4 Participates in development of long -rang* capital project Annually 10
planning and budgetary process. Develops cost forecasts for
capital projects.
5 Supervises the building inspection program and responds On -going 10
to public inquiries.
6 Moots with facilities advisory committees. Recommends Monthly 5
policies and develops procedures to implement committee
policies.
7 Directs purchasing of materials for construction projects. On -going 5
6 Assigns building maintenance. On -going 3
9 Conducts and supervises condition inspections of Borough On -going 3
faeililies for the determination of major maintenance
requirements.
Page 2
Job Title: Facilities Coordinator
% of
No. Task Description Frequency Time
10 Supervises the writing of grant requests and oversees the As needed 2
submittal of reports required to fulfill grant requirements.
11 Performs other duties as assigned. 2
Org: Mayor
Facilities l Coordinator
Secretary 111
Secretary 11
Construction Inspector Building Inspector
Ni nimum Qua I if cat ions:
Bachelor's degree or the equivalent from an accredited college or university
with major course emphasis in engineering, architecture, construction
management or a closely related field, or registration as a professional
engineer or architect. Two years of progressively responsible professional
experience.
Specific Indicators - Minimum
Knowledge of the principles and current practices of engineering, architec-
ture, and construction, and the principles of grant administration and grant
writing.
Ability to negotiate contracts and change orders and judge cone t r uc tion
progress and quality of work performed by the contractor.
Ability to express idea* effectively.
Ability to interpret and implement capital improvement budgets.
Ability to use initiative and independent judgment in tarrying out assignments
with a minimum of supervision.
Ability to prepare required reports within specific time frames.
Ability to establish end maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly 198 _.
Date
Job No.
1
KODIAK ISLAND BOROUGH
Job Description
J ob Title: Construction Inspector /Architect Engineer
Dept: Facilities Sups: Facilities Coordinator
Job Summary: Makes engineering decisions concerning preliminary concepts
design approaches, equipment selections. and construction methods. Exercises
considerable latitude in decision making based on sound academic backgrou d
and experience in the discipline involved. Monitors project from concepti n
through design and construction including fiscal control. Travels frequen ly
to remote locations.
No. Task Description
7 Performs other duties as assigned.
Org: Facilities Coordinator
Construction Inspector /Architect Engineer
Frequency
% of
Time
1 Determines need for change orders. prepares Daily 35
specification* for change orders. and forecasts labor
hours required.
2 Develops and reviews specifications for building On -going 20
projects. Reviews building plane to ensure plans
reflect specifications. Recommends approval of plans.
3 Coordinates with occupants. engineer /architects. and On -going 19
contractors to ensure facilities are completed
correctly and on a timely basis.
4 Performs on -site inspections of Borough construction. Daily 15
5 Reviews contract invoices to ensure work is completed On -going 5
as stated on the invoice.
6 Provides instruction to occupants of new facilities on As needed 5
the operation of the facility.
Minimum Qualifications:
vao nary • as gr •• rt am • aLI.raurrau w'say• et uni••,arry 111 al w Iraurur•,
engineering, or architectural engineering plus a minimum of four years'
experience in design or construction management or an appropriate combination
of the above.
Soecific Indicators - Minimum
Knowledge of construction practices, testing procedures. applicable codes, and
basic accounting practices.
Ability to conceive design approaches. read. and interpret design drawings and
specifications and understand technical literature.
Ability to work effectively with contractors, subcontractors, architects,
engineers, and other borough employees.
Ability to make and effectively implement decisions.
Ability to effectively pruent projects or programs.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job No.
KODIAK ISLAND BOROUGH
Job Title: Building Official
Dept: Facilities
Job Summary: Is responsible for obtaining compliance with building codes
within the Borough. Reviews plans, checks codes. issues permits, and performs
field inspection to ensure that construction complies with adopted structural,
mechanical, electrical, and plumbing codes. Works with considerable
independence in the field and office. Occasional travel is required. This is
an "on call" position.
% of
No. Task Description Frequency Time
I Performs on -site inspections of buildings for structural, Daily 30
electrical, mechanical, and plumbing cod• compliance.
Approves completed projects and issues occupancy
certificates.
2 Provides information to public on building cod• and Daily 20
compliance. Provides technical advice and assistance
to home builders.
3 Reviews plans for code compliance with Borough construction Daily 15
ordinances.
4 Issues building and grading permits for approved projects. Daily 10
5 Investigates building code violations. Establishes As needed 10
corrective plans and monitors project to ensure compliance
by the builder.
e Investigates complaints and makes inspections of existing As needed 5
buildings to determine if hazardous or illegal conditions
exist relating to structures and their use.
7 Pre itten reports, issues notices to correct code As needed 5
violations, Issues "stop work" notices. testifies in court
regarding violations.
5 Performs other duties as assigned.
Ord: Facilities Coordinator
Building Official
Job Description
Supv: Facilities Coordinator
Three years of experience as a building inspector involving the review of
construction plans, specifications and related documents, construction of
buildings, and installation of plumbing, mechanical. and electrical systems:
or, substituting on • month -for -month basis. post -high school course work or
training in construction technology and inspection for up to 12 months of the
required experience. ICBO certification as a combination inspector is highly
desirable; applicant must be able to obtain building, electrical, plumbing and
mechanical certificates and the CABO 1 and 2 Family Dwelling inspection
certificate within one year of appointment. Possession of a valid Alaska
Department of Public Safety driver's license.
Specific Indicators - Minimum
Knowledge of building, electrical, plumbing and mechanical codes: methods.
materials and techniques involved in building construction, repair and
alternation.
Knowledge of the materials and methods used in building construction and of
stages of construction when poseible defects and violations may most easily be
detected and corrected.
Ability to interpret building codes and prepare recommendations on a variety
of problems related to building code enforcement.
Ability to deal with, the public in a tactful, firm, and courteous manner.
Ability to detect structural and other faults and to appraise buildings for
quality of construction and workmanship.
Ability to read construction specifications, plane, and blueprints and to
recognize deviations from such plans in the construction process.
Ability to independently recognize, evaluate and properly resolve unique
problems or situations requiring the exercise of good judgment.
Ability to maintain records and prepare written reports.
Must be physically capable of safely moving about on construction work sites.
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Finance Director
Dept: Finance
Supv: Mayor
Job Summary: Responsible for financial planning, budgeting, accounting,
auditing, revenus administration, billing and collection of special -
mints and service charges. Provides Mayor with assistance in budget prepara-
tion and advises on financial management problems. Supervises department
personnel. Performs in accordance with State law and Borough ordinances.
No. Task Description
Org:
Mayor
Finance Director
Accountant Clerk /Cashier
% of
Frequency Time
1 Directs and coordinates the financial activities of the Continual 25
Borough in accordance with standard accounting procedures to
ensure consistency with Borough goals and objectives.
2 Administers the financial activities associated with the Continual 1S
preparation, reporting, and close -out of grants. Coordinates
with the Mayor and other departmental personnel to identify
and obtain new grants.
3 Directs the collection of property taxes. Annually 10
4 Advises the Mayor and Assembly regarding matters affecting As needed 10
the financial status of the Borough including bonded debt
status and bond markets. Drafts and recommend various
ordinances and resolutions.
5 Assists the Mayor in the preparation of the Borough budget' Annually 10
directs the budget development process.
6 Develops and directs the risk management activities of the Continual 10
Borough.
7 Develops and directs the cash management functions for the Continual 5
Borough.
6 Acts as liaison between external financial advisors, As needed 5
auditors, and bond attorneys.
9 Supervises the activities of subordinate employees including On -going 5
approving leave, conducting performance •valuations, hiring,
promotions, and discipline.
10 Performs other duties as assigned. 5
Minimum Qua Ii f scat ions:
Four or more years of progressively responsible financial management,
preferably with some experience in municipal government.
Specific Indicators - Minimum
Knowledge of modern principles and practices of public administration,
principles of accounting, and budget preparation and administration.
Knowledge of municipal purchasing procedures, and state revenue and taxation
codes.
Knowledge of the application of data processing to municipal government
financial management.
Knowledge of finaaplal planning. cash management. and investments.
Ability to interpret a wide variety of Federal and State laws and Borough
ordinances and resolutions.
Ability to plan, coordinate, and direct the work of others.
Ability to prepare and analyse financial reports and statements.
Ability to establish and maintain affective working relationships.
Ability to express oneself clearly.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Accountant
Dept: Finance
Supv: Finance Director
Job Summary: An administrative professional accounting position within the
Finance Department. Reconcile financial data to determine validity and
propriety of such data. Performs independently in conformance with State
Statutes, Borough Code, and generally accepted accounting procedures (GAAP1
established by the National Governmental Committee (NGCA1 of Municipal Finance
Officers Association (MFOA1.
No. Task Description
Time
6 Assists in the preparation of the annual budget.
7 Maintains fixed assets records and p lied asset
schedules.
Org:
Finance Director
Accountant
Accounting Clerk
% of
Frequency Time
1 Prepares year -end closing entries; works with auditors; sets Annually 15
up beginning and adjusting entries from audit workpspsra.
2 Prepares monthly financial statements, annual accounting Monthly/ 15
survey reports, and other reports as requested. As needed
3 Responds to inquiries regarding accounting from borough Daily 15
personnel. Serves as resource person for microcomputer
hardware and software.
4 Prepares jounce' entries for operating, capital project, Daily 10
special revenue, and enterprise funds.
5 Reconciles general ledger, cash and bank accounts; reconcile Monthly/ 10
accounts. bond and grant payments between the Borough. As needed
Mental Health, and the School District. Transfers funds
between accounts as authorized.
Annually 10
On -going 10
6 Supervises the work of the accounting clerk in accounting Daily 5
functions, reconciliation of accounts. and report preparation.
Assigns, monitors. and evaluates clerk's work activities.
9 Assists in the development and implementation of accounting On -going 5
proedurss. Documents office procedure.
10 Performs other duties as assigned. 5
Minimum Qualifications:
Bachelors Degree in Accounting, or related field. with two or more years of
progressively responsible financial accounting experience and preferably with
some experience in municipal government.
Soecific Indicators - Minimum
Knowledge of modern principles and practices of public administration,
accounting, accounting, and budget preparation.
Knowledge of municipal purchasing procedures and state revenue and taxation
codes.
Knowledge of the application of data processing to municipal governmental
accounting.
Knowledge of financial planning, cash management and Investments.
Ability to interpret a wide variety of federal and stet• laws and borough
ordinances and resolutions.
Ability to prepare and analyze financial reports and statements.
Ability to establish and maintain effective working relationships.
Ability to express oneself clearly.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No.
I
KODIAK ISLAND BOROUGH
Job Description
Ors:
Job Title: Accounting Clerk
Dept: Finance
No. Task Description
7 Performs other duties as assigned.
Accountant
Accounting Clerk
Supv: Accountant
Job Summary: Requires preparation of vouchers, payroll, and related
accounting functions. Performs independently according to the policies of
the department. Work is performed under direct supervision of the Accountant.
% of
Frequency Time
1 Maintains and monitors accounts payable /payroll records as Continual 55
assigned.
2 Maintains various personnel records including sick /annual Continual 15
lase, pay changes, insurance, and PERS.
3 Prepares and posts standard journal vouchers, balances and Monthly 10
reconciles accounts; performs end -of -month closing In the
absence of the accountant.
4 Compiles data for reports including accounts payable, Continual 10
personnel, and payroll reports.
5 Assists new hires in completing nee saasry forms; processes As needed 3
forma.
d Maintains patty cash fund; reconciles and replenishes fund. As needed 2
5
Minimum Dual ifi cations:
One year of general office work experience at a level equivalent to accounting
clerk, or substituting completion of course work or training in office
practices and principles for the desired experience.
Soecific Indicators - Minimum
Knowledge of modern general office principles, practices, and procedures.
Knowledge of accounting terminology and procedures.
Knowledge of English grammar and of business arithmetic.
Ability to establish and maintain effective working relationships.
Ability to maintain the confidentiality of information.
Ability to perform complicated transactions on computers and accounting
machines.
Ability to work independently.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
ob Title: Director of Mental Health Center
Dept: Mental Health Supv: Mayor
Job Summary: Responsible for administrative and program direction; for the
development of Borough -wide mental health services in cooperation with other
health, social service, and educational agencies, and accountability to the
Advisory Board, Kodiak Island Borough, and appropriate state and federal
agencies. This is an "on call" position.
No. Talk Description
% of
Frequency Time
1 Provides psychotherapy for mental health center clients. Daily 40
Develops case management plans for clients.
2 Plans, develops, and directs programs of the Mental Health On -going 10
Center. Recommends programs to Mental Health Advisory Board.
Implements Advisory Board policy decisions.
3 Advises and supervises members of the clinical staff on case Daily 10
management and treatment related issues.
4 Supervises staff including conducting performance Daily 9
evaluations, hiring, promotions, and discipline.
5 Directs the preparation of the annual budget. Administers Annually/ 5
approved budget. Writes grants and negotiates service On -going
contracts to obtain funding.
6 Monitors canter activities to ensure compliance with state On -going 5
and federal rules and regulations. Manages risk and quality
control.
7 Participates on State level policy or program development Monthly 5
committees or task forces. Maintains liaison with social
service agencies related to mental health.
6 Asssssss the need. organizes, and provides staff development On -going 5
for mental health staff members.
9 Attends Advisory Board meetings and other Borough Bi- monthly 3
administrative meetings.
10 Provides expert witness and evaluative testimony in legal Weekly 3
matters.
Page 2
No
Job Title: Director of Mental Health Center
11 Performs other duties as assigned. 5
Orq:
Admin. Social
% of
Task Description Frequency Time
Mayor
Director MMC
Asst. Worker IV Coordinator
Vocational Clinician III (51
Minimum Qualifications:
Masters degree in psychology or psychiatric social work, and five years of
progressively responsible experience which must include at least three years
in a mental health or closely related clinical setting and at least one year
in an administrative or supervisory capacity; or, PhD in one of the above
fields, and two years of experience in a mental health or closely related
clinical setting of which one year shall have been in an administrative or
supervisory capacity.
Specific Indicators - Minimum
Knowledge of principles and practices of psychotherapy, community mental
health services, community organization and involvement
Knowledge of administrative supervision and evaluation; methods of program
planning, implementation, supervision, and evaluation.
Knowledge of state and federal mental health programs and laws; current trends
in mental health' scope and activities of state and federal mental health
programs.
Knowledge and understanding of social and cultural differences of ethnic,
religious and other groups in the community.
Ability to effectively engage in psychotherapy with patient s; establish and
maintain the confidants and cooperation of patients and persons contacted.
Ability to assess community needs and work with community health, social
service, educational and other agencies in mental health services.
Ability to provide professional staff; deal with personnel matters; and gather
and analyze data for ongoing evaluation of program goals and operations.
Ability to establish effective working relationships.
Ability to prepare comprehensive reports.
Ability to delegate.
Ability to prepare and administer budgets.
Ability to analyse and resolve administrative problems.
Adopted by Kodiak Island Borough Assembly
Date
latt
Job No.
I
KODIAK ISLAND BOROUGH
Job Description
Job Title: Clinician III
Dept: Mental Health
Job Summary: Provides complex, high level mental health services; may
supervise lower level clinicians or mental health aides; provides
psychotherapy consultation to emotionally disturbed clients and /or families.
Occasional travel required. This is an "on call" position.
No. Task Description
11 Performs other duties as ■ssi9ned.
Org: Director
Clinllien III
Supv: Director
% of
Frequency Time
1 Provides individual and group psychotherapy, meat On -going 40
and /or evaluations to clients.
2 Develops treatment plans; arranges client carer counsels On -going 15
family members and related community agencies, conducts
follow-ups, writes reports.
3 Provides consultation to medical community, social agencies As needed 10
legal system and school staff.
4 Confers with other clinicians and psychiatric consultants. As needed 5
5 Maintains records of client contacts and daily activities. Daily 5
6 Provides consultation with village leaders and health aides; Quarterly 5
provides outreach diagnostic and individual psychotherapy.
7 Conducts educational presentation and training programs As needed 5
for pare- professlonnals, other agencies and the community.
6 Provides crisis Intervention services which may include As needed 3
psychological into ion, treatment planning, and emergency
coordination with other agencies.
9 Serves on interdisciplinary treatment team to develop plan As needed 2
for emotionally disturbed students.
10 Determines need for voluntary and Involuntary hospitalization As needed 5
of clients and assumes responsibility for coordinating legal
procedures required for hospitalization.
5
Minimum Dualin cat ions:
Master's degree in psychiatric social work or psychology, and four years of
progressively responsible experience which must include at least three years
in a mental health or closely related clinical settings or. PhD in one of the
above fields, and one year of experience in ■ mental health or closely related
clinical setting.
Specific Indicators - Minimum
Knowledge of mental health counseling, techniques of observing and assessing
behavior, and social. psychological and environmental problems.
Knowledge of principles and practices of behavior change and modification,
theories and rsssar eh on personality, intellectual growth and development;
human motivation, behavior adaptations, and social interaction.
Knowledge of scope and activities of public and private health and social
service agencies.
Knowledge of characteristics of mental and emotional disturbances and mental
deficiency.
Knowledge of current trends in mental health, state, and federal programs and
laws.
Knowledge of social and cultural differences of ethnic, religious and other
groups.
Knowledge of psychometric techniques. administering and evaluating
psychological taste; theories and practices in mental health treatment;
characteristics. social implications and treatment of mental retardation.
Ability to establish and maintain the confidence and cooperation of patients
and others contacted.
Ability to prepare accurate and concise case records and reports.
Ability to analyze situations accurately' obesrve behavior; and conduct
therapeutic Interactions with patients.
Ability to Ise clinical staff and maintain good working relationships.
Adopted by Kodiak Island Borough Assembly 19B .
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Rehabilitation Director - Social Worker IV
Dept: Mental Health Supv: Director
Job Summary: Supervises, trains, and administers the rehabilitation
component; organizes, develops, and coordinates social service resources for
specific programs; provides intensive and highly skilled treatment coordination
or social services to individuals. families and groups. Performs with a high
degree of independence. This is an "on call" position.
No. Task Description
% of
Frequency Time
1 Organizes. develops, and coordinates comprehensive psycho- On -going 30
social rehabilitation programs for disabled clients.
2 Screens. hires, trains, supervises and evaluates On -going 20
rehabilitation staff.
3 Performs client identification, ment, service planning, Continual 20
linkage with needed services and client advocacy. Maintains
case files; reviews and updates for rehabilitation clients.
4 Counsels parents. client support groups. primary advocates. As needed 15
and legal representatives.
5 Writes grants for rehabilitation programs. As needed 5
6 Performs court appointed tasks. As needed 5
7 Conducts workshops and training programs for other agencies As needed 2
and community education.
6 Interfaces with school and other agencies in • variety As needed 2
of programs.
9 Performs other duties as required.
Orr: Director
Social Wo IV- Rehabilitation Director
Minimum Dual, fications:
Three years of professional social work experience, plus one year developing
and/or coordinating social services resources or in direct supervision of
staff involved in this activity. May substitute completion of graduate study
in an accredited school of social work for required experience on • year -for-
year basis.
Specific Indicators - Minimum
Knowledge of principles, practices and legal aspects of social work.
Knowledge of techniques of case work practice; dynamics of human behavior;
rehabilitation' methods and practices of supervision.
Knowledge of staff training. administration and consultation' and legislation
pertaining to rehabilitation programs.
Knowledge of therapeutic techniques.
Knowledge of community, state and federal resources.
Ability to assist rehabilitation staff to develop and implement individual,
family. and group treatment plans.
Ability to instruct and supervise stall.
Ability to participate in conferences and interviews .
Ability to analyze problems and implement appropriate action.
Adopted by Kodiak Island Borough Assembly IgB
Date
Job No. KODIAK ISLAND BOROUGH
No.
Job Description
Job Title: Clinician II
Dept: Mental Health Center Supv:
Job Summary: This position is the journeyman level of the clinical staff.
Performs general community mental health services; must be able to carry a
full caseload of fairly complex mental health problems; may be responsible for
specialized problems such as emotionally disturbed children. alcohol problems.
or family counseling; may provide consultation and evaluation services in the
community.
% of
Task Description Frequency Time
1 Provides individual and group psychotherapy to clients. On -going 45
2 Plans therapy sessions; arranges client care; counsels family On -going 15
members and related community agencies; conducts 101low-ups,
writes reports.
3 Provides consultation to medical community, social agencies. As needed 10
legal system. and school staff.
4 Confers with other clinicians and psychiatric consultants. As needed 10
5 Maintains records of client contacts and daily activities. Daily 5
6 Provides consultation with village leaders and health aides; As needed 5
provides outreach diagnostic and individual psychotherapy.
7 Assists with education presentations and training programs As needed 3
for pars - professionals, villages. agencies and the community.
6 Provides crisis intervention. As needed 2
9 Performs other duties ■s assigned. 5
Orgs Director
Clinlelan II
Minimum Qualifications:
Masters degree in psychiatric social work or psychology and two years of
experience in a mental health or closely related clinical setting; or PhD one
in of the above fields.
Specific Indicators - Minimgm
Knowledge of mental health counseling, techniques of observing and ssssssing
behavior, and social, psychological and environmental problems.
Knowledge of principles and practices of behavior change and modifications,
thoor ies and research on personality, in t•11•ctua1 growth and development;
human motivation, behavior adaptations, and social interaction.
Knowledge of current trends in mental health, state, and federal programs and
laws.
Knowledge of seep• and activities of public and privet* health and social
service agencies.
Knowledge of characteristics of mental and emotional disturbances and mental
deficiency.
Knowledge of social and cultural differences of *thole. religious and other
groups.
If phyehologist, knowledge of psychometric techniques, administering and
evaluating psychological tests; theories and practices in mental health
treatment; characteristics, social implications and treatment of mental
retardation.
Ability to establish and maintain the confidence and cooperation of patients
and otbers contacted.
Ability to prepare accurate and coatis* case records and reports.
Ability to analyze situations accurately; observe behavior; and conduct
therapeutic interactions with patients.
Ability to mints', good working relationships.
Ability to assist with education prseantatlons and training programs in the
villains, other agencies. and the community.
Adopted by Kodiak Island Borough Assembly
Date
19B .
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Vocational Director
Dept: Mental Health
No. Task Description
9 Performs other dbtlee as assigned.
0rg:
Director of Mental Health
Vocational Director
Job Lech
Supv: Director
Job Summary: Plans and directs the operation of • sheltered workshop
vocational training program. Recruits and monitors performance of workshop
sides and trainers; develops and evaluates individual vocational plans. Is
responsible for clients training and vocational placement.
% of
Frequency Time
1 Provides instruction in work activities to vocational Daily 50
clients. Explains techniques, demonstrates tasks, and
provides one -on -one training. Directs client work in field
settings.
2 Manages the business activities of the sheltered workshop. On -going 15
Markets services. performs workshop accounting and financial
reporting, monitors quality control, and bids jobs.
3 Evaluates new clients in program. Develops and implements On -going 10
individual vocational programs for each client. Monitors
client progress and prepares reports.
4 Develops vocational programs based an stet* and federal On -going 5
guidelines: provides programmatic direction for the
vocational program including such areas as wage and hours.
6 Supervises the activities of subordinate employees including Daily 5
approving leave. conducting performance evaluations and
recommending hires, promotions. and discipline.
6 Meets with Sheltered Workshop Board of Directors. Reports Monthly 5
financial status of business.
7 Participates in meetings with residential staff to develop Weekly 2
iategrated client program plans and review progress.
6 me time and motion studies to determine working time As needed 2
norms Ob gram participants and calculates wages
based on ability to perform at percentage of norm.
Minimum Qualifications:
Bachelor's degree and applicable experience preferred.
Soecifie Indicators - Minimum
Knowledge of workshop management.
Knowledge of vocational policies and procedures.
Knowledge of community -based vocational needs and opportunities.
Ability to Junction effectively in a constantly changing environment and
respond to executive direction.
Ability to recruit. supervise, and evaluate staff.
Ability to update policies and procedures. prepare reports. and maintain and
monitor records.
Ability to reseal eh and assess vocational opportunities. and males client
placements.
Ability to coordinate program services and vocational rehabilitation services.
Adopted by Kodiak Island Borough Assembly 198_.
Date
Job No.
I
KODIAK ISLAND BOROUGH
Job Description
Job Title: Cale Manager
Dept: Mental Health Center
Supv: Social Director IV
Job Summary: Ensures the delivery of a broad array of services to the
disabled individual who lives and works in the community: coordinates service
delivery to residential clients: provides family support, and advocacy
functions. This is an "on -call" position.
No. Task Description
% of
Frequency Time
1 Implements comprehensive case plan for client. On -going 20
activities, including special olympics.
2 Provides long term support services of • highly fixed On -going 20
nature.
9 Arranges for coordinates services to client. On -going 15
4 Provides direct skill training /programming in community On -going 10
living skills, employability skills, social skills and
personal skills.
5 Develops goals and objectives for clients. As needed 10
0 Conducts functional and resource sssenmeat of clients. As needed 5
7 Monitors and evaluates case plan and client progress. On -going 5
9 Provides education and advocacy services on client's behalf. As needed 5
9 Participates In interdisciplinary planning team. As needed 5
10 Performs other duties as assigned. 5
Org: Rehabilitation Director (Social Worker IV)
Case Manager
Minimum Qualifications:
Bachelor's degree and 2 years applicable experience.
Specific Indicators - Minimum
Knowledge of community resources.
Knowledge of social service delivery system.
Knowledge of record keeping and report writing.
Ability to set long range goals and monitor results.
Ability to communicate clearly.
Possess exceptional interpersonal skills.
Adopted by Kodiak Island Borough Assembly
Data
198
Job No
I
KOOIAK ISLAND BOROUGH
Job Description
Job Title: Residential Trainer
Dept: Mental Health Center
Job Summary: Directs skill teaching to rehabilitation clients. M st stablish
and maintain a family style home environment and is responsible for contact
with the natural parents /family and placing agencies.
No. Task Description
Supv: Rehabilitation Director
% of
Frequency Time
1 Teaches basic survival skills in family setting including On -going 70
personal skills, household skills, money management, social
skills and recreation and leisure time skills.
2 Conducts intensive community integration. On -going 10
3 provides transportation and arranges out -of -town As needed 10
transportation.
4 participates in treatment planning, including assessment, As needed 5
goal setting, planning, implementation and *valuation and
modification.
5 Maintains and updates client records. Dally 3
5 performs other duties as assigned. 2
Ors: Social Worker IV- Rehabilitation Director
Residential Trainer
Minimum Qualifications:
Bachelor's degree and applicable experience preferred.
Specific Indicators - Minimum
Knowledge of record keeping, including progress reports and evaluations.
Ability to maintain a family style home environment.
Ability to set up long range goals and monitor results.
Ability to make travel arrangements.
Ability to function in a constantly changing environment and respond to
supervisory personnel.
Ability to communicate clearly.
Adopted by Kodiak Island Borough Assembly
Date
198_.
Job No.
I KODIAK ISLAND BOROUGH
Job Description
No.
Job Title: Skills Trainer
Dept: Mental Health Center
Task Description
Supv: Rehabilitation Director
Job Summary: Instructs disabled clients in a variety of skills according to
individualized plan of care. Coordinates various activities for clients and
participates in interdisciplinary planning and management.
% of
Frequency Time
1 Teaches clients basic living skills, including personal, On -going 70
social, leisure /recreation, financial and academic
rsmediation.
2 Participates in interdisciplinary treatment planning, As needed 15
including assessment, goal setting, planning, implementation,
evaluation and modification.
3 Conducts community integration. On -going 10
4 Performs other duties as assigned. As needed 5
Org: Social Worker IV- Rehabilitation Director
Skills 'rainier
Minimum Qualifications:
Bachelor's degree and applicable experience preferred.
Specific Indicators - Minimum
Knowledge of record keeping, including progress reports and evaluations.
Ability to set up long range goals and monitor results.
Ability to make travel arrangements.
Ability to function in a constantly changing environment and respond to
supervisory personnel.
Ability to communicate clearly.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Employment Training Specialist
Dept: Mental Health Center Supv: Rehabilitation Di ector
Job Summary: Builds and maintains effective job development methods and
community supported work placement sites for disabled clients; monitors and
coordinates performance of job coaches.
No. Task Description
% of
Frequency Time
1 Surveys community labor market, identifies potential job On -going 20
placements: makes appropriate employer contacts.
2 Monitors and coordinates activities of job coaches. On -going 20
3 Prepares analysis of work environment, routine, and task As needed 10
analyses.
4 Completes client assessment and job match. On -going 10
5 Develops and implements direct instruction plans for clients. As needed 10
8 Maintains on- the -job records; evaluates instructional plan On -going 10
and client progress, including employer feedback.
7 Coordinates with public and private resources that support On -going 5
individual placements.
8 Develops and implements fading and follow along plans. As needed 5
9 Participates on rehabilitation interdisciplinary team. On -going 5
10 Organizes and coordinates community groups appropriate to As needed 2
community supported work.
11 Performs other duties as assigned. 3
Org: Rehabilitation Director
Employment Training Specialist
Minimum Oualification3:
Bachelor's degree and /or applicable experience.
Specific Indicators - Minimum
Knowledge of principles of current practices of private business.
Ability to teach, analyze jobs, modify tasks, and judge progress and quality
of work performed.
Ability to express ideas effectively.
Ability to use initiative and independent judgement in carrying out
assignments with a minimum of supervision.
Ability to establish and maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly 198_.
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Administrative Assistant
Dept: Mental Health
Job Summary: Supervises and monitors clerical staff; assists director;
maintains accounts payable, payroll, and general ledger; monitors budget
and daily activities; and assists with crisis intervention.
No. Task Description
1 Maintains accounts payable /payroll and personnel records On -going 25
according to established procedures; monitors computerized
accounts receivable and statistical system.
2 Trains and monitors clerical staff performance; ensures
confidentiality of clients.
3 Develops policies and procedures with director; assists with As needed 15
grants and monitoring grant compliance according to
established procedures.
4 Assists director with preparation of budget; monitors As needed 15
revenues and expenditures; recommends adjustments.
5 Coordinates centers daily administrative activities. On -going 15
8 Arranges board meetings, prepares packets. attends meetings, As needed 5
prepares minutes.
7 Performs other duties as assigned.
Org: Director
Administrative Assistant
Secretary III (3)
Supv: Director
% of
Frequency Time
Continual 20
5
Minimum Qualifications:
Bachelor's degree from an accredited college or three years of professional
administrative experience.
Specific Indicators - Minimum
Knowledge of modern general office procedures and management.
Knowledge of English grammar.
Knowledge of accounting terminology and procedures.
Knowledge of personnel management.
Ability to operate standard office machines.
Ability to perform bookkeeping procedures.
Ability to maintain client confidentiality.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job No.
1 KODIAK ISLAND BOROUGH
Job Description
Job Title: Clerk /Cashier CMHC)
Dept: Mental Health
Supv: Administrative Assistant
Job Summary: Responsible for performing a full range of billing duties for
the department head including relieving the department head of administrative
details. and may include directing the activities of lower level secretaries
in a central office. Performs Independently according to the policies of the
department.
% of
No. Task Description
1 Invoices and maintains accounts receivable. Continual 80
2 Posts payments; prepares and makes bank deposits. Weekly 5
3 Initiates and prepares accounting and statistical reports. As needed 5
Frequency Time
4 Functions as back -up receptionist, including responding to As needed 5
clients in crisis situation on an interim basis until a
counselor is available.
5 Performs other duties as assigned. Daily 5
Org: Administrative Assistant
Clerk /lashier
Minimum Ouallfications:
Ono year of office or general work experience; or, substitutin on a month -
for -month basis, successful completion of course work or training in office
practices and principles for the desired experience.
Soecific Indicators - Minimum
Knowledge of basic bookkeeping and business arithmetic is required.
Knowledge of English composition, spelling, and grammar.
Ability to learn the basic principles and practices of accounting.
Ability to understand and follow clearly stated instructions and procedures.
Ability to work with the public.
Ability to operate cash register, posting machine, calculator, and personal
computer.
Ability to maintain client confideniality.
Adopted by Kodiak Island Borough Assembly 198_.
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Program Coordinator
Dept: Mental Health Center
Supv: Rehabilitation Director
Job Summary: Responsible for performing a variety of administrative duties
for the rehabilitation component. Performs independently according to the
policies of the department and coordinates various programmatic activities.
Assists rehabilitation director.
No. Task Description
% of
Frequency Time
1 Composes, edits, types and proofs correspondence, reports, Continual 20
memos and other documents.
2 Performs all bookkeeping services for community supported Continual 15
work activities, including private entrepreneurial operations.
3 Acts as liaison with other agencies and committees and As needed 12
provides general information about the rehabilitation
component to staff and public; maintains client
confidentiality.
4 Coordinates activities within the rehabilitation component. As needed 12
5 Coordinates client funding with other agencies; prepares As needed 11
computerized reports for granting agencies.
8 Organizes and maintains comprehensive client files. Continual 10
7 Maintains and monitors rehabilitation component accounts As needed 10
receivable and payable, payroll, prepares and makes deposits.
8 Performs direct client services. As needed 5
9 Assists with grant preparation As needed 3
10 Performs other duties ae assigned. 2
Org: Administrative Assistant
Program Coordinator
Minimum Qualifications:
Bachelor's degree preferable. Two years of general office experience at a
level equivalent to secretary 1111 or substituting on a month for month basis,
successful completion of course work or training in office practices and
principles for up to one -half the desired experience.
$oecific Indicators - Minimum
Knowledge of modern secretarial and general office principles, practices and
techniques including work processing.
Knowledge of English grammar and of business arithmetic.
Knowledge of basic accounting principles and practices.
Ability to relieve a department head of administrative details with a minimum
of supervision.
Ability to work with the public.
Ability to maintain client confidentiality.
Adopted by Kodiak Island Borough Assembly
Date
198 .
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Secretary III CMHC1)
Dept: Mental Health
Supv: Administrative Assistant
Job Summary: Responsible for a full range of secretarial duties for he
Mental Health Center including relieving the department head of administra-
tive details, and may include directing the activities of lower level
secretaries in • central office. Performs independently according to the
policies of the department.
No. Task Description
% of
Frequency Time
1 Maintains, verifies, and retrieves client records; prepares Daily 25
composites as requested.
2 Performs receptionist duties including client appointments Continual 20
and maintains client confidentiality.
3 Composes, edits, transcribes, types. and proofs reports, Continual 20
correspondence and memos; purchases supplies; revises forms.
4 Assists with computerized accounts receivable and statistical On -going 20
Information.
5 Coordinates client care with other agencies, schedules Daily 8
meetings with staff and other agencies, makes travel
arrangements.
6 Responds to clients in crisis situation on an interim basis As needed 2
until a counselor is available.
7 Performs other duties as assigned.
Org: Administrative Assistant
Secretary III
5
Minimum Qualifications:
One year of general office experience at a level equivalent to Secretary II;
or, substituting, on a month- for -month basis, successful completion of course
work or training in office practices and principles for the desired
experience.
Specific Indicators - Minimum
Knowledge of modern secretarial and general office principles, practices,
and techniques including work processing and accounting machines.
Knowledge of English grammar and of business arithmetic.
Ability to relieve a department head of administrative details with a minimum
of supervision.
Ability to work with the public.
Ability to maintain client confidentiality.
Adopted by Kodiak Island Borough Assembly 198 .
Date
KOOIAK ISLAND BOROUGH
Job No.
Job Title: Secretary III
Dept: Mental Health
(MHC2l
Job Summary: Responsible for performing a full range of secretarial duties
for the department heads including relieving the department head of
administrative details, and may include directing the activities of lower
level secretaries. Performs independently according to the policy of the
department.
No. Task Description
Job Description
Supv: Rehabilitation Director
% of
Frequency Time
1 Composes, edits, types, and proofs correspondence, reports, Continual 30
memos and other documents as assigned.
2 Organizes and maintains comprehensive client files. Continual 20
3 Acts as liaison with other agencies and provides general As needed 15
information about RTP to staff and public; schedules client
appointments; and maintains client confidentiality.
4 Maintains and monitors rehabilitation program accounts As needed 15
receivable and accounts payable and payroll.
5 Coordinates client funding with other agencies. Daily 12
8 Assists with grant preparation. As needed 3
7 Performs other duties as assigned. 5
Org: Social Worker IV (Rehabilitation Director)
Secretary III
Minimum Qualification:;
One year of general office experience at a level equivalent to Secretary 11;
or, substituting, on a month- for -month basis, successful completion of course
work or training in office practices and principles for the desired
experience.
Specific Indicators - Minimum
Knowledge of modern secretarial and general office principles, practices, and
techniques including work processing.
Knowledge of English grammar and of business arithmetic.
Ability to relieve a department head of administrative details with a minimum
of supervision.
Ability to work with the public.
Ability to maintain client confidentiality.
Adopted by Kodiak Island Borough Assembly 198
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Clerk Typist /Secretary I
Dept: Mental Health Center
Supv:
Job Summary: Performs a variety of general clerical duties, including
preparation and distribution of paperwork.
No. Task Description
1 Provides secretarial assistance.
2 Types letters and memos from rough draft.
3 Provides information in person and by phone.
4 Maintains department files.
5 Performs other duties as assigned.
Org: Department Head
Clerk Typist /Secretary 1
% of
Frequency Time
Daily 30
Daily 25
Daily 20
As needed 15
10
Minimum Qualifications:
High school graduate or the equivalent and able to type 60 WPM with six
months of office or general work experience, or, substituting on a
month -for -month basis, successful completion of course work on training in
office practices and principles for the desired experience.
Specific Indicators - Minimum
Knowledge of basic English composition, spelling, and grammar as required by
the particular position.
Ability to meet and work with the public in a pleasant and courteous manner.
Ability to understand and follow clearly stated instruction and procedures.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Job Coach
Dept: Mental Health Supv: Rehabilitation Director
(Social Worker IV)
Summary: Trains and assists supported work clients in individual, group. and
entrepreneurial sites. Assists the Employment Training Specialist in job
development and community affairs; community supported work is monitored by
the Employment Training Specialist.
No. Task Description
On -going 35
2 Programs skill performance. On -going 20
1
Performs direct skill teaching.
% of
Frequency Time
3 Develops extensive routine and task analyses. including As needed 15
criteria. environmental conditions, consequences, end
correction procedures.
4 Implements appropriate follow -along programs. As needed 10
5 Performs ob Tonal recording of varying types. On -going 10
6 Retrains client. As needed 5
7 Performs other duties as assigned. 5
Org:
Rehabilitation Director
Job loath
Minimum Oualifications:
One year of related experience: some college preferred.
Specific Indicators - Minimum
Knowledge of client population.
Ability to perform direct skill teaching.
Ability to communicate effectively.
Ability to function effectively in a constantly changing environment and
respond to supervisory personnel.
Adopted by Kodiak Island Borough Assembly 198
Date
Minimum Qualifications:
Four years progressively responsible accounting, bookkeeping, data processing
or one year related experience in position equivalent to Computer Operator ii.
Substituting on a month - for -month basis, course work or training in data
processing management and operation.
Soeeific Indicators - Minimum
Knowledge of modern office practices, procedures, and methods.
Knowledge of computer language and computer software including supervisor,
systems generation, and work station programming.
Knowledge and understanding of accounting principles.
Working knowledge of control language and utilities provided by the borough's
computer system.
Working knowledge of performance tuning of the borough's computer system to
best utilize all available resources to ensure maximum computer performance.
General knowledge of PC /micro computer operations.
Ability to be trained to operate computer and /or accounting machines and to
perform complicated transactions as required by the position.
Ability to establish and maintain sffective working relationships.
Ability to p ideas briefly and concisely, orally and in writing. and
prepare accurst" reports.
Ability to deal with the public and high level public and private officials in
a tactful, pl t, courteous, and diplomatic manner and to maintain the
confidentiality of information, if required.
Ability and aptitude for communication, negotiation, and coordination in
a highly technical environment.
Adopted by Kodiak Island Borough Assembly 198 .
Date
Job No.
I KODIAK ISLAND BOROUGH
Job Description
Job Title: Computer Operator 11
Dept: Data Processing
No. Task Description
3 Troubleshoots operational computer problems and resolves
problems. Performs routine maintenance on computer.
4 Performs entry level programming tasks.
5 Obtains price quotes, prepares, and monitors purchase
orders for intra - departmental data processing supplies and
equipment. Arranges for returns and corrections as needed.
1 Designs, maintains, and monitors various recordkeeping
systems. Prepares reports as requested.
8 Performs other duties as assigned.
Org: Operations Supervisor
Computer Operator II
Supv: Data Processing Manager
Job Summary: Responsible for directing the operation of a central computer
system, including recordkeeping, system hardware, and operation of a data
processing system. Performs independently with a minimum of direct
supervision.
1 Provides instructions to Borough and School District users Daily
in the use of computer terminals and system software. Has
an overall view of each department's functions in order to
provide technical assistance. Assists in various department
procedures.
2 Serves as system operator for mainframe computer, creates Daily
file backups, runs programs to print out reports according
to established procedures.
% of
Frequency Time
Daily
Daily
35
30
15
As needed 5
Continual 5
8 Composes, edits, types, and proofs correspondence, reports, As needed 4
memos, meeting minutes, and other documents as assigned.
4
2
Minimum Qua t f cations
Two years progressively responsible accounting, bookkeeping, data processing
or one year experience in position equivalent to Computer Operator I.
Substituting on a month- for -month basis, course work or training in date
processing management and operation.
Specific Indicators - Minimum
Knowledge of modern office practices, procedures, and methods.
Knowledge of accounting priniples.
Knowledge of control language and utilities provided by the borough's computer
system.
General knowledge of PC /micro computer operations.
Ability to establish and maintain effective working relationships.
Ability to p ideas concisely and prepare accurate reports.
Adopted by Kodiak Island Borough Assembly 198
Oats
Job Na.
I KOOIAK ISLAND BOROUGH
Job Description
Job Title: Computer Operator 1
Dept: Data Processing
No. Task Description
Computer Operator II Computer Operator I
Supv: Data Processing Manager
Job Summary: Responsible for planning, installing, supervising and
coordinating the recordkeeping, system hardware, and operation of the data
processing system. Position is under direct supervision of the data processing
supervisor.
1 Serves as system operator for mainframe computer, creates Daily
file backups, runs programs to print out reports according to
established procedures.
% of
Frequency Time
50
2 Provides instructions to users in the use of computer Daily 20
terminals and system software; has knowledge of all borough
and school district accounting systems. Has an overall view
of each departments functions in order to provide technical
assistance.
3 Troubleshoots operational computer problems and resolves Daily 15
problems. Performs routine maintenance on computer.
4 Obtains price quotes, prepares, and monitors purchase orders As needed 5
for intra - departmental data processing supplies and equipment.
Arranges for returns and corrections as needed.
5 Composes, edits, types, and proofs correspondence, reports, As needed 5
memos, meeting minutes, and other documents as assigned.
8 Performs other duties as assigned. As needed 5
Org: Operations Supervisor
I
Minimum Qualification;:
One year progressively responsible accounting, bookkeeping, data processing,
data entry, or completion of recognized data processing training program
Substituting on a month- for -month basis, course work or training in data
processing management and operations.
$necifie Indicator - Minimum
Knowledge of modern office practices, procedures, and methods.
Knowledge of governmental principles, functions, and activities.
General knowledge of PC /micro computer operations.
Ability to be trained to operate computer and /or accounting machines and
'airfare Complicated transactions as required, and be willing to be trained to
be Computer Operator 11.
Ability to establish and maintain effective working relationships.
Ability to present ideas and prepare reports.
Adopted by Kodiak Island Borough Assembly 198
Cate
Job No.
1 KODIAK ISLAND BOROUGH
Job Description
Job Title: Borough Engineer
Dept: Engineering
Supv: Mayor
Job Summary: Responsible for planning, administering, and inspecting
engineering projects. Work Involves ensuring compliance with project
specifications and timetable; technical analysis of proposed subdivision
plats, and review, approval, and inspection of required improvements. Primary
emphasis is on planning, estimating, and setting construction schedules and
priorities, and carrying through to technical completion. Resolves technical
problems including drainage, road alignments, and improvements.
No. Task Description
% of
Frequency Time
1 Prepares or supervises preparation of plans, specifications, On -going 30
and cost estimates for construction projects. Reviews bids
and recommends contract awards to Assembly. Prepares
construction contracts and billings for departmental
services.
2 Adminlstsrs subdivision code. Reviews plats and construction On -going 25
plans for compliance with Borough codes and technical
accuracy. Approves plans or prepares recommendations for
approval by the Planning and Zoning Commission. Supervises
inspection of approved projects and prepares billings for
inspection services.
3 Administers design, construction, and maintenance contracts. On -going 15
Reviews field inspection reports. Resolves contract disputes.
Approves payments to contractors, and prepares billings for
departmental services.
4 Prepares Requests For Proposals for design projects and As needed 10
and maintenance contracts. Reviews proposals and recommends
award of contracts to Assembly.
5 Administers utilities code. Answers public inquiries, On -going 10
approves service requests, verifies mister utility account
listing, monitors investigation of service complaints,
monitors maintenance of facilities, and prepares billings for
special services.
6 Supervises staff including conducting performance reviews Daily 5
and hiring, promotions, and discipline.
Page 2
Job Title: Borough Engineer
No. Task Description
7 Prepares cost estimates for Capital Improvement Projects. Annually 2
Prepares documentation for CIP funding applications.
8 Testifies at public meetings on proposed utility designs. As needed
Answers questions and provides technical explanations of
projects.
9 Drafts ordinances and regulations related to utility and As needed 1
subdivision codes. Recommends approval to Planning and
Zoning Commission, Advisory Board and Assembly.
10 Performs other duties as assigned. 1
Mayor
Borough Engineer
Org:
Construction Draftsman/ Secretary III
Inspector Technician
% of
Frequency Time
Minimum Qualification;:
Registration as a Professional Engineer in the State of Alaska. or ability to
obtain same within six months of date of employment. Eight years of
progressively responsible experience in civil or mechanical engineering, with
an allowance of up to four years, on a year- for -year basis, for college level
course work in planning, design, and construction of structures, sewer and
water systems, and roadways.
Specific Indicators - Minimum
Knowledge of engineering principles and practices and of the materials,
equipment, and construction techniques involved in civil or mechanical
engineering.
Knowledge of mathematics as applied to civil or mechanical engineering.
Knowledge of the current literature, trends, and developments in civil or
mechanical engineering.
Ability to understand and execute oral and written instructions and to
interpret engineering plans and specifications.
Ability to judge construction progress, stags. and quality of work performed
by the contractor.
Ability to express ideas effectively.
Ability to establish and maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly 198_.
Date
Job No.
KODIAK
ISLAND BOROUGH
Job
Description
Job Title: Construction Inspector /Architect Engineer
Dept: Engineering Supv: Borough Engineer
Job Summary: Requires ability to make engineering decisions concerning
preliminary concepts, design approaches. equipment selections, and construc-
tion methods. Exercises latitude in decision making. Monitors project from
conception through design and construction including fiscal control. Travel
required.
No. Task Description
1 Performs on -sits inspection of Borough and developer sewer, Daily
water, and road subdivision construction projects to ensure
projects are in compliance with specifications and contract
requirements.
9 Performs other duties as assigned.
Org: Borough Engineer
Construction Inspector /Architect Engineer
% of
Frequency Time
30
2 Liaison between the Borough. project contractors, and the On -going 25
public to ensure coordination of construction activities.
3 Acts as water distribution operator -- flushes and maintains Bi- annual 10
water mains and valves. Performs routine repairs and
identifies major problems for repair by contractors. Acts
as a waste water collection operator.
4 Acts as a waste water collection operator--flushes pump On -going 10
station wet wells, assists in maintenance and repairs of
pump stations and sewer lines.
5 Coordinates Service District 111 service and repair contract On -going 10
projects. Identifies project scope, initiates work orders,
monitors performance, and processes contractor invoices.
8 Maintains records; prepares composite reports. On -going 5
7 Acts as enforcement agent for delinquent accounts. May As needed 5
negotiate with customer and provide account explanations.
Performs service cut -offs and restorations.
6 R hes problem solution alternatives, obtains price As needed 4
quotes for parts and supplies, and recommends purchases to
the Engineer or Advisory Board.
Minimum Oual fication3:
Bachelor's degree from an accredited college or university in architecture,
engineering. or architectural engineering plus a minimum of four years'
experience in design or construction management or an appropriate combination
of the above.
Specific Indicators - Minimum
Knowledge of construction practices. testing procedures, applicable codes. and
asic accounting practices.
Ability to conceive design approaches, read, and interpret design drawings and
specifications and understand technical literature.
Ability to establish and maintain effective working relationships.
Ability to effectively present projects or programs.
Adopted by Kodiak Island Borough Assembly
Date
198_.
Job No.
I KODIAK ISLAND BOROUGH
Job Description
No.
Job Title: Civil Engineer 1
Dept: Engineering
Job Summary: Professional engineering work in survey, design, and preparation
of technical reports for public works projects. Applies engineering skills and
knowledge to surveying, designing, and preparing of technical reports assists
in formulation of legal contracts. Exercises some judgement and initiative in
developing work methods. May supervise small number of subprofessional or
clerical personnel.
6 Performs related work as assigned.
Org: Borough Engineer
Civil Engineer 1
Supv: Borough Engineer
% of
Task Description Frequency Time
1 Prepares and checks preliminary and final plans for As needed 35
engineering projects: checks and reduces field notes: plots
profiles and cross sections. sets preliminary grades, and
calculates quantities.
2 Acts as party chief and instrument man on survey crew. Is As needed 25
responsible for using and maintaining proper methods and
procedures to ensure accurate results consistent with good
surveying practice.
3 Inspects construction work performed by contractors to As needed 20
ensure performance as specified in contracts: prepares
inspection reports. Makes monthly appraisal of work completed
by contractors and prepares monthly pay estimates.
4 Makes field investigations concerning solid waste As needed 15
facilities, roads and trails, schools, and related public
facilities.
5 Assists in writing contracts and agreements: composes bid As needed 3
forms which accompany construction specifications delivered
to private bidders.
2
Minimum Ovalif I cat l ons:
Bachelor's degree from an approved college or university in civil engineering
or clearly related field. (Registration as a Professional Engineer in the
State of Alaska in civil engineering or other approved field is qualifying.)
P ion of a valid Alaska Department of Public Safety driver's license.
Specific Indicators - Minimum
Knowledge of the principles and practices of civil engineering as related to
preparation of plans and specification for a voids variety of municipal public
works projects.
Knowledge of land and engineering survey systems, methods, and techniques.
Knowledge of approved standards of safety as related to structural designs and
specifications.
Ability to adapt approved engineering methods and standards to the design and
construction of a variety of municipal public works projects.
Ability to communicate clearly and concisely.
Ability to read, understand, and interpret architectural and engineering
plans, blueprints, and specifications.
Ability to prepare technical reports in connection with municipal public works
projects.
Ability to establish and maintain effective working relationships.
Adopted by Kodiak Island Borough Assembly 198 .
Date