1985-18 Amending the Borough Travel PolicyWHEREAS, the Kodiak Island Borough has a travel policy that contains
ambiguities when applied to intra- borough travel; and
WHEREAS, it is the intent of the Kodiak Island Borough Assembly that
all official travel of Borough officers or employees, whether elected or
appointed, shall be reasonably reimbursed for such travel on a consistent
basis.
KODIAK ISLAND BOROUGH
ORDINANCE NO. 85 -18 -0
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING THE
KODIAK ISLAND BOROUGH TRAVEL POLICY.
NOW, THEREFORE, BE IT ORDAINED that the Borough Assembly of the
Kodiak Island Borough does hereby ordain that the travel policy of the Kodiak
Island Borough is amended as follows:
1206 OFFICIAL TRAVEL
All elected or appointed officers and employees of the Borough,
while traveling overnight on official business and away from their
home or designated posts of duty, will be reimbursed for reasonable
added expense by the Borough.
1206.1 Transportation. The Borough will provide for an /or
reimburse the officer or employee for transportation
costs. Transportation will normally be by air and supple-
mented by such ground or water transportation as is
necessary.
1206.2 Other Incidental Costs. Other costs incident to such
travel, and of a normal and necessary nature, will be
reimbursed. These costs, depending on the particular
travel, would be such items as actual expense up to a
maximum of $80.00 for hotel rooms, food up to a maximum of
$35.00 per day for overnight stays, and actual expenses of
auto, er boat, or airplane rental if applicable,
telephone, parking, tips, etc.
1206.3 Costs Not Reimbursable. All officers and employees of the
Borough on official travel are expected to incur only such
costs as are essential to perform their mission. Examples
of costs that will not normally be reimbursed are for
first class air travel, gourmet meals, alcoholic
beverages, party expenses, plush hotel suites, etc. (The
prudent man rule will apply.)
1206.4 Travel Not Requiring an Overnight Stay. When an employee
is on official business not requiring an overnight stay,
he (or she) will be reimbursed for partial days of travel.
When no overnight expense is necessary, meal expenses
including tips will be broken out as follows: $8.00
breakfast, $10.00 lunch, and $17.00 dinner, for a total
not to exceed the $35.00.
1206.5 Method of Payment and /or Reimbursement. The officer or
employee may elect either to be reimbursed for actual and
reasonable expenses incurred or to accept a flat -rate,
daily, per diem allowance. If actual reimbursement is
requested, such request must be supported by an itemiza-
tion of such expenses accompanied by paid receipts. (Here
again prudence is essential. The internal auditor will
not demand a receipt for a one dollar ($1.00) tip, but
receipts should be obtained when possible.)
1206.6 Per Diem Allowance. The daily per diem allowance is
payable only for travel that requires an overnight stay.
This rate is established at: aetna1- expenses -te -a maximum
ef- thirty- five- de *iars_4045T994 per - day - fer - travel - front
the- Bereagh- seat -ef- government - te - ether - areas - of - the
BerenghT-- Al * - travel -te- the- Berengh seat ef gevernmest
shell -be- set -as- prescribed - ire- Beetea iB 9671 - cad - 1996797
a. intra- Borough (road system) residence
to place of duty (fifteen [15] miles). None
b. Intra - Borough (road system) residence to
place of duty (more than fifteen (15] miles). $35.00
c. Intra - Borough (other). $35.00
d. Outside Borough $85.00
1207 PRIVATE AUTOMOBILE USAGE
Belated - rinse - }7- }9487
The Borough maintains pool cars for official travel of its
employees. On rare occastions it may be necessary and prudent to
use a private automobile in the performance of official duties.
Reimbursement for such travel will be at the prescribed rates, and
then current, by the Internal Revenue Service.
No employee will be paid mileage allowance for travel between his
normal place of duty and his residence. Some on -call personnel are
provided with the use of official vehicles as deemed necessary by
the Manager or his designee.
BE IT FURTHER ORDINAED that all ordinances, or parts thereof, that
may be found to be in conflict with this ordinance are hereby expressly
rescinded.
ATTEST:
By
Ordinance 85 -18 -0
PASSED AND APPROVED THIS 6th DAY OF June , 1985.
First Reading, Approval Date: May 2, 1985
KODIAK ISLAND BOROUGH
By
ou
Second Reading, Public Hearing, Approval Date: June 6, 1985
Effective Date:
Prepared by: Finance Director
Recommended by: Personnel Officer
Mayor