1984-07 Relating to Travel Policy for Borough Officials and Borough EmployeesKODIAK ISLAND BOROUGH
ORDINANCE 84 -7 -0
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH RELATING TO TRAVEL POLICY
FOR BOROUGH OFFICIALS AND BOROUGH EMPLOYEES.
WHEREAS, Chapter 2.16 of
the Borough Code was designed and intended
to pertain strictly to the Borough Assembly, as it is titled, and
WHEREAS, over the years it has become cluttered with verbs e
taining to appointed officers and employees in res ect to travel g Pe
P
NOW, THEREFORE, BE IT per diem.
ORDAINED by the Kodiak Island Borough Assem-
bly, that Section 2.16.040 of the Kodiak Island Borough Code b
follows: be updated as
The overnig tBonooffic €alebusiness, and away tseerbl en while traveling
posts of dot ma
Y► y- be- al4ewedT- #Rstead- a € - the #r- aeteal•mempeAses -feral
de33arsewill be- reimbursedrat }the- raterandeunderesuche -o €-seven €y s ar
•rescribe• or of er a..ointe. uch o u. are
o icers an. em. o ees o t e :orou•h
NOW, THEREFORE, BE IT FURTHER ORDAINED by the Kodiak Island Borough
Assembly, that Section 1206, Official Travel, of the Personnel Rules and
Regulations be revised as follows:
1206 OFFICIAL TRAVEL
All elected or appointed officers and employees of the Borough, while
traveling overnight on official business and away from their home or
designated posts of duty, will be reimbursed for reasonable added expense
by the Borough.
1206.1 Trans ortation. The Borough will provide for and /or reimburse
the officer or emp oyee for transportation costs. Transportation will
supplemented by such
tion as is necessary.
normally be by air and su PP y ground or water transporta-
1206.2 Other Incidental Costs. Other costs incident to such travel, and
of a norms an necessary nature, will be reimbursed. These costs,
depending on the particular travel, would be such items as actual expense
up to a maximum of $80.00 for hotel rooms, food up to a maximum of $35.00
per day for overnight stays, and actual expenses of auto or boat rental
if applicable, telephone, tips, etc.
1206.3 Costs Not Reimbursable. All officers and employees of the
Borough n
oo icTa tra'e are expected to incur only such costs as are
essential to perform their mission. Examples of costs that will not
normally be reimbursed are for first class air travel
alcoholic beverages, party expenses, plush hotel suites, etc. (This,
prudent man rule will apply.) (The
1206.4 Travel Not Re uirin an Overni ht Sta
official usiness not requiring an overnig When employee swill be
is on
g t stay, he
reimbursed for lost meals and tips at the rate of thirty -five dollars
( (o r she) (or w
($35.00
per day.
For partial days of travel, when no overnight expense is necessary, meal
$10.00elunchlandn$17.00 dinner, for ant otal a not o to o exceed 6 the $35.00. t,
the $35.00.
1206.5 Method of Pa ment and /or Reimbursement. The officer or employee
may elect either to be reim ursed or actua and reasonable expenses
incurred or to accept a flat -rate, daily, per diem allowance. If actual
this ordinance are hereby explicitly rescinded.
PASSED AND APPROVED this 1st day of March , 1984,
by the Kodiak Island Borough Assembly.
ATTEST:
-i 4
reimbursement is requested, such request must be supported by an itemiza-
tion of such expenses accompanied by paid receipts. (Here again prudence
is essential. The internal auditor will not demand a receipt for a one
dollar [$1.00] tip but receipts should be obtained when possible.)
1206.6 Per Diem Allowance. The daily per diem allowance is establishe
at actual expenses to a maximum of thirty -five dollars ($35.00) per day
for travel from the Borough seat of government to other areas of the
Borough. All travel to the Borough seat of government shall be set as
prescribed in Section 1206.1 and 1206.2.
All ordinances or parts of ordinances found to be in conflict with
oroug
FIRST READING, APPROVAL DATE: January 5, 1984
SECOND READING, PUBLIC HEARING,
PASSAGE DATE: March 1, 1874
EFFECTIVE DATE: March 1, 1984
RECOMMENDED BY: Finance Director
Ordinance No. 83- 81 -0(A)
Page 2
KODIAK ISLAND BOROUGH
February 2. 1984