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04/27/1994 Regular Meeting r MONASHKA BAY ROAD SERVICE DISTRICT MINUTES MEETING OF April 27, 1994 I. The meeting was called to order at 7:08 p.m, at the Monashka Bay Fire Hall. Members present were: Members absent were: i Roger Blackett Mark Withrow (excused) Gregory Razo Jeff Hamer Mitch Hull II. Chairman Roger Blackett opened the meeting. A quorum was present. The minutes of the meeting of February 23, 1994 were unanimously approved. The agenda submitted by Chairman Blackett was then unanimously approved with no additions and no deletions. III. The meeting was then opened up for the recognition of guests and public comment. No guest were present. No public comment was heard. IV. The meeting then proceeded to old business. The first topic of consideration was a review of road maintenance and budget status. The chairman reported expenditures to date of $9,653.63 as compared to $8,410.98 from approximately one year ago. The cost of rebuilding a section of Marmot Drive was identified for the slight increase. Total assets at this time are approximately $41,819.56. The next work to be accomplished will be maintenance of culverts and ditches. Next, the board took up the issue the Forest Drive Culvert status. Negotiation with the property owner who has installed sub - standard culvert, the Borough and the Road District are ongoing. The property owner is being cooperative. V. The meeting then took up consideration of new business. It was unanimously agreed that by resolution the Road District would recommend enforcement by the Borough against the property owner who has directed a drainage ditch directly into the road way on Harbor Way. The Board unanimously agreed that it should not be a public expense to see this problem corrected. Next, upon motion duly made and seconded it was unanimously approved that the Board would submit a change in the "BYLAWS" of the MONASHKA BAY ROAD SERVICE DISTRICT which would prevent employees or relatives of a contractor performing services to the Minutes continued. Page two. Road district from being an officer of a service board. See, attached proposal. Finally, August 26, 1994, at 7:00 p.m. was set for the next meeting for the next meeting at the current location. VI. The meeting was then opened up to board member comments. VII. The meeting was adjourned at 7:40 p.m. Submitted By: c* - R OGER F. BLACKETT Chairman MAY 91994 �uor LERK'S ,-')PEKE PROPOSED BYLAW ADDITION 4.15.060 Officers Officers of a service board shall not be employed by a contractor,or related to a contractor, or have a financial interest in a business of a contractor performing services under service board jurisdiction. Reason for bylaw addition: In 1990 -1991, the contractor for the Monashka Road Service District was given free reign for road service work. As a result, expenditures amounted to twice the available revenue leaving a $23,000 deficit for the District. The chairman of the Board at the time was also an employee of the contractor. Although there is no evidence of collusion between the former chairman and the contractor, a perception exists suggesting collusion may have occurred. The intent of this bylaw addition is to decrease the possibility of collusion occurring between officers of the Service Board and contractors performing work for the Board.