03/11/2008 Regular MeetingMonashka Bay Road Service Area
KIB Conference Room
March 11, 2008
Meeting Started: 7:00 p.m.
Roll Call: -Present aze; Randy Spivey, Chaz Glagolich, Dazlene Turner, Jim
McCullough and Drew DeVries.
Minutes: Jim McCullough moves to accept minutes for February 26, 2008. Randy
seconds motion. Approved unanimously.
Public Comments:
Judy Dowell called in a good report on what the board has been doing. She stated that
with the new contractor the roads haven't looked better. And she has lived there since
1989. Also she is wondering about a piece of equipment that seems abandoned on her
property by the pond. She has been advised to talk to the Thummels.
Skip Gish called in to state that since the new culvert was put in on top of Mountain
View, snow and ice is being pushed up to the top of the cul-de-sac. He has been advised
that new practices have been established where the snow is now pushed from the top
down.
Tom Lance expressed his support for the good work of the boazd and has volunteered to
help with advice on seeds when hydro seeding is about to take place.
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Old Business: ; ~~~\
a. Budget FY 2008-2009 is proposed as follows ~ f ;.
Personnel Services 600. v ~ "
Snow RemovaVSanding
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& M
i 19,000.
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ntenance 20,000. ~ _ <'
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Grading/Ditching 5,000, ~ ~
Support Goods & Services 200.
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Total 44,800. ,
Total Revenue 45,482 ~,
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Chaz makes motion to accept budget as proposed for FY 2008-2009 ~~~
Discussion: We need to hold the contractor to the $20,000 in Repairs & Maintenance.
And the Borough has told him that bills need to be filed within the month of service.
Also, there was a miscalculation in Ditching last yeaz. This category was under charged
by approximately $6,000 and placed into Repairs. We need to hold true to each category.
The proposed Budget is almost one thousand dollars over last year's proposed budget and
will only work if we stick to the line items. Because of billing issues we have spent
$51,508.90 so faz this yeaz. And we will need to amend FY 08's budget. Monies aze also
to be collected from culverts that were put in.
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Vote is unanimous. Motion passes.
New Business:
a. Regular Meetings are scheduled for June 11 `", September 1 T", and November 19t".
Everyone is to check to make these days are clear so we can make reservations at
Bayside Fire Station and if we need work session or anything else, we will play
that by ear.
b. Election of Officers; Chaz make motion to elect to officers as follows; Darlene -
President, Randy -Vice President, Drew -Secretary/Treasurer. Jim seconds
motion.
Vote is unanimous. Motion passes.
Board Comments:
Chaz Gl olich reiterates that bill for the culvert that we put in needs to be billed out as
soon as possible. You never know about new land owner and other circumstances.
Randy SpiveX is concerned that the borough should have his number in case of Darlene's
absence. Also, he needs emergency call out numbers himself.
Jim McCulloueh has nothing to add.
Drew DeVries states that this is a good time to look at the roads and existing problems.
We might not be able to see the channels of run off and ice build up issues on our walk
around in May like we would now. So he suggests everyone do a look and see, on their
own. Also, he feels that our residents need to know what projects we have pending and
the work that is proposed. Especially, at the end of their own driveways. So he suggests
that this is a good time to contact the residents directly affected. And he thanks Lance for
his public attendance.
Darlene Turner wants to officially welcome Jim to the board. She values his expertise
and states that we all look forward to working with him. She also states that she couldn't
be happier with the contractor.
Adjournment: 8:05 p.m.
D lene T Date
President onashka Bay Road Service Area
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Drew DeVries Date
Secretary/ Treasurer
Program Budget Summary
Monashka Bay Road Service District
Program Description:
Monashka Bay Road Service District is responsible for the road maintenance in the
service area.
Goal:
To maintain, repair, and provide snow removal for roads in the Monashka Bay Road
Service Area.
Objectives for 2008-2009 FY
Road Maintenance Work Plan FY 09 -First on our priority list is ditching and culvert on
the three roads off Marmot (Ridge Circle, Island Circle, and Harbor Way). Next, Hydro
Seeding needs to be done after years of aggressive ditching. And if funding is still
available -Marmot's guard rail needs fixing and four culverts need to be installed on
Three Sister's (St. Denny, McNeil, Murray and Thummel). We shall also look at Fox's
and DeHart's access and finishing up hanging and fixing signs.
Significant Budget Changes: We plan to stay within two thousand dollars of last year's
propose budget.
Previous Year Accomplishments: (FY 2008)
This last year, we accomplished: ditching/brushing, culverts were placed throughout
Marmot, on top of Mt. View, Spruce Cir., and on Devil's Prong. Also, at the foot of Pat
Jacobson's house on Marmot, Debris was removed from last years run off and guard rails
were installed on Three Sister's and Marmot. Street signs were purchased for the
following: announcing Road Board Meetings; Streets; Speed Limit; and Children at Play.
Budget for FY 2008-2009 was voted in as follows:
Personnel Services 600.
Snow RemovaUSanding 19,000.
Repairs & Maintenance 20,000. r
Grading/Ditching 5,000.
Support Goods & Services 200.
Total 44,800.
Total Revenue 45,482
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