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12/11/2007 Regular Meeting r::-:-:----.. - KODIAK ISLAND BOROUGH II f"\ PARKS & RECREATION COMMITtF~E MAR 2 5 2008 REGULAR MEETING -DECEMBER 11, ~007 MINUTES CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00p.m. by CHAIR SIROFCHUCK on December 11, 2007 in the Kill School District Conference Room. ROLL CALL [-----c~~~itt~~--M~~b~~~-----l---p~-~-~~~t---'lr----E~~~~~d--T--Ab;~~t--T---------------------Oth~;;-P;~;~~t-----------------------1 I I I' I IE~~~:::~~:::::::i~~;;~~~~:::~~ ! Patrick Saltonstall I Xii I I [:~ljir~~~==t=EI::-=:::::==:ET::::-::=:=::--:=:=:---:----==:==J ! Lori Demi I! X I I ! ~ Rj, "'"~~;~'~'q~=S~:j I> ...... ..,:'" ....... .,.......... , .' '......:..'.............iit......) .................... .................... . ...... ....... .......... 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The motion was SECONDED by COMMITTEE MEMBER SCHROEDER, and it CARRIED by unanimous voice vote. APPROVAL OF AGENDA CHAIR SIROFCHUCK stated he would like to amend the agenda to include under New Business the January 22nd meeting. COMMITTEE MEMBER SCHROEDER MOVED to approve the amended agenda. The motion was SECONDED by COMMITTEE MEMBER SALTONSTALL, and CARRIED by unanimous voice vote. MINUTES OF PREVIOUS MEETING Regular meeting of: . November 13, 2007 . November 27,2007 COMMITTEE MEMBER SALTONSTALL MOVED to approve the November 13, 2007 and November 27,2007 minutes as presented. COMMITTEE MEMBER SCHROEDER SECONDED the motion, and it CARRIED by unanimous voice vote. December 11, 2007 Parks & Recreation Committee Meeting Minutes Page 1 of 4 AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. OLD BUSINESS A) Trails Planning i) Outline ii) RFP Cassidy stated what is in the outline is what we've been able to find in the computer. This is some of the work that was done previously, and we put together a Table of Contents to give you a feel of what was being thought of in 2004. What we are hoping to accomplish with the RFP is to come up with a fairly planned document. Attached are other Table of Contents from other plans as examples. The goal here is we put out for proposals asking for someone to give us a hand. A fair amount of the mapping and verbage is already done. We just need someone to look at what we do have. We have all the GIS data and all the studies. One concern is the attitude survey of Kodiak but that is probably 3 or 4 years old, and if we need to do another surveyor stay with what we have. What we are trying to present tonight is what we have on the computer and the kinds of things that need to be included in a Comprehensive Trails Plan to see where you want to go from here. It also ties in to the RFP. It is a rough draft, but it's the kind of thing we put out that will tell the proposer's what we want, how to present it, and things that we want like public outreach, master plan, etc. It talks about the evaluation system, and should the committee be a review group or a sub-committee. We just need to define what we really want. FOREMAN arrived at 7:10 p.m. SALTON STALL said he doesn't see but feels should be included is a prioritization of important areas that gets high recreation use regardless of land ownership. We already know a lot of that from the community attitude survey. It will help the Borough with grants if some of that land comes up for sale. SIROFCHUCK said some community attitudes may have changed since the survey. Cassidy asked if the thinking is to come up with a list of existing trails and proposed trails with some being on Borough lands and a portion on private property or government property? SAL TONST ALL said you have existing trails, and a section on current recreational use of the road system - what's being done where, what areas do people really like and use a lot, and what areas do people not like or use. He also said we could say these areas get a lot of hunting, etc. FOREMAN said not all recreation is trail based use. Cassidy stated we talked about doing a Trails Master Plan. If it's a Parks and Recreation Open Space and Trails Plan you want to do that is more comprehensive. A Trails Plan is a part of that, but he thought the goal was to do a Trails Plan. Several members expressed that they felt a Recreational/Open Space Plan should be done instead, but after more discussion it was the consensus of the committee to do the Trails Plan. SIROFCHUCK asked if it's possible to do a Trails Plan, and then come back and do the other parts of a Recreation and Open Space Amenities. Cassidy stated Open Space is really based on subdivision design. If someone is going to build a subdivision connectivity of trails within the subdivision and open space needs to be considered. FOREMAN said that is part of it but she thinks the Recreation and Open Space Amenities is much broader than just subdivisions. You look at the entire road system. We started talking about this because of the Leisnoi concerns which will happen sooner than later. We need to be prepared when they say acres of land between Middle Bay and Kalsin Bay to sell. If we haven't identified the Olds River as a recreational area what is going to happen to it. Long range, how do we get ourselves in the position to December 11, 2007 Parks & Recreation Committee Meeting Minutes Page 2 of 4 purchase easements or work on land trust issues and land exchanges when the opportunities arise? Is what we did in the Comp Plan enough? Cassidy said when they subdivide it then we will have comments. Schroeder stated he doesn't see the value of a Trails Plan without the complete open space thing. Cassidy stated the Recreational Amenities Ordinance is tentatively scheduled on the January Assembly agenda, and he will talk to Dvorak to find out where it's been, what form it's been in, and how much it has changed. Dvorak sent it to the attorney for one more look at it. Cassidy will email it to the P&R for them to review. SAL TONST ALL stated he wants to have the Trails Plan with a chapter that talks about recreational uses of open spaces and identify areas with high use. FOREMAN feels another attitude survey should be done, and through the survey we can identify the important areas. SIROFCHUCK suggested the bulleted list in our outline could be the scope of work for the RFP with the addition of 2 more bullets . identify important recreational areas . suggest new trail routes Cassidy asked if we are looking at the road system or what is the area we are trying to develop. SIROFCHUCK stated in this we defined it by the Fish & Game Hunting Regulations. FOREMAN said it covers Saltery, Miam, and Sheratine. FOREMAN said if we have a basic Trails Plan in place it gives us a template to go to Larsen Bay, Karluk, Port Lions, etc. and say "you have done your Comp Plan, we would like to help you with your Trails Plan." FOSTER stated the 17b easements are being vacated basically at a whim in areas. Some of those 17b easements that we could be losing could be of huge importance, and once they are vacated they are gone forever. SCHROEDER asked if we could put in the plan some course of action for how we would like to deal with vacation of easements, and how we would like it to go before a certain body. It was the consensus of the committee that the scope of work will be the bulleted items in the outline with the addition of; Identify important recreational areas with the understanding that although we are focusing on the road system it's probable there will be some outside road system issues and areas identified; and identify new trail routes. FOREMAN said there is no reason we can't say 17b easements are a major concern. As we develop procedures for this recommendation this committee should be recommended as part of the review process of 17b easements. Maybe, part of this plan can be an outreach plan to the villages for after this plan is complete we can see if we can help some of the villages develop a Trails Plan. Cassidy stated the key is to getting someone on board with experience that has been through the process. NEW BUSINESS A) January 22nd Meeting on Winter Use on Urban Lakes and Waterways SIROFCHUCK said FOREMAN we need to make sure there will be a quorum on January 22nd because FOREMAN will be in Juneau. FOREMAN asked if it counts as a quorum if she teleconferences in. SIROFCHUCK and FOREMAN will do the "Talk of the Rock" on the radio. December 11, 2007 Parks & Recreation Committee Meeting Minutes Page 3 of 4 SIROFCHUCK said we want people to just come to the meeting to talk about their uses, any related issues, areas they think are important, conflicts, etc. FOREMAN said by then we will know if the Assembly has put the extra money into budget for us to do the Trails Plan. COMMUNICATIONS There were no communications. REPORTS A) Meeting schedule: · December 25,2007 regular meeting at 7:00 p.m. in the Kill School District Conference Room is cancelled due to it being Christmas . January 8, 2008 regular meeting at 7:00 p.m. in the Kill School District Conference Room AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBER'S COMMENTS ADJOURNMENT CHAIR SIROFCHUCK requested a motion to adjourn. VICE CHAIR FOREMAN MOVED TO ADJOURN the regular meeting. The motion was SECONDED by CHAIR SIROFCHUCK. The meeting adjourned at 8:10 p.m. ATTEST KODIAK ISLAND BOROUGH PARKS & CRE nON COMMITTEE 4~ By: \~e&n \.Qrnlf[) Sheila Smith, Secretary Community Development Department DATE APPROVED: March 11,2008. December 11, 2007 Parks & Recreation Committee Meeting Minutes Page 4 of 4