02/26/2008 Regular Meeting
Monashka Bay Road Service Area
Fisheries Research Center
February 26, 2008
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Meeting Started: 7:05 p.m.
Roll Call: - Present are; Randy Spivey, Chaz Glagolich, Darlene Turner, and Drew
DeVries. Jim McCullough is excused
Minutes: Randy Spivey moves to accept minutes for September 27,2007 minutes. Chaz
seconds motion. Approved unanimously.
Public Comments: none
New Business:
a. Budget 2009 FY - Proposed budget is as follows
Personnel Services 600.
Snow Removal/Sanding 19,000.
Repairs & Maintenance 20,000.
GradinglDitching 5,000.
Support Goods & Services 200.
Total 44,800.
This is just one thousand dollars over last year's proposed budget and will only work if
we stick to the line items. Because of billing issues we have spent $51,508.90 so far this
year. And we will need to amend FY 08's budget.
b. Assignment of Spring Task- On May 15th at 6 pm, we plan to meet on the top ofMt.
View and walk down through Three Sisters. And then on May 21 st at 6 pm, we will meet
at the top of Marmot for the finish up. Anyone with concerns about our road is free to
contact us at any reasonable time or join us on the walk-about, as this is a great
opportunity to help us help you.
c. Road Maintenance Work Plan FY 09 - first on our priority list is the three roads off
Marmot. Also if funding is still available after brushing/ditching, Marmot's guard rail
needs fixing and four culverts need to be installed on Three Sister's (St. Denny, McNeil,
Murray and Thummel). We shall also look at Fox's and DeHart's access.
d. Amend Budget for Snow Removal FY 08- Because bills from last year didn't reach us
until February, we went over budget on Repairs & Maintenance by $17,685.52.
Although, it is possible that monies from GradinglDitching were not properly cataloged.
We are over budget by approximately $6,300, and still have 5 months left in the budget
cycle.
We have heard nothing but positive reports about our new contractor. And he has relayed
to us that the bills will be posted in a timely manner form now on...
This last year, we accomplished: ditching/brushing, culverts were placed throughout
Marmot, on top ofMt. View, Spruce Cir., and on Devil's Prong. Also, at the foot of Pat
Jacobson's house on Marmot, a potential hazard was averted. Debris was removed from
last years run off and guard rails were installed on Three Sister's and Marmot. And signs
announcing Road Board Meetings, Streets, Speed Limit, and Children at Play were made.
We must amend the FY-08 budget by adding $19,000 from reserves to pay for the
maintenance and for an estimate of another five thousand dollars for snow
removal/sanding to finish off this winter. If monies are not used, then they will go back
into the reserves which are at $32,500. The fiscal year ends the last day of June.
We speculate Borough Property Tax Revision in the coming years will help us recover
and see the reserves at twice the operational budget for emergencies, before we reduce
the mill rate. Our ultimate goal is getting the roads in the Service District up to Borough
Code.
e. Regular Budget Meeting is scheduled for March 11th at 7 pm in the Borough
Conference Room (Downstairs).
Board Comments:
Randy Spivey asked if major projects like the guard rail are estimated before they begin.
And he is concerned about the reserves not being there when true emergency happens.
Chaz Glagolich states that if we didn't spend any money, we would be in more of a bend
than now. What was done needed to be done and we are far better off than having those
huge ice heaves blocking the ditches like last winter.
Drew DeVries states that we have had this problem before. And some sort of supervisor
from the Road Board, Pond Committee, or neighborhood needs to stop them in mid
shovel if we are to stay on budget. Also he planes to help get the figures to the Borough
to bill the residents' part of the culverts.
Darlene Turner said that the contractor was called several times looking for bills.
Otherwise she couldn't be happier with the quality of their workmanship. Also she
reminded us that the guard rail materials were mostly donated to us.
Adjournment: 8: 1 0 p.m.
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onashka Bay Road Service Area
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Drew De Vries Date
Secretary/ Treasurer
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Program Budget Summary
Monashka Bay Road Service District
Program Description:
Monashka Bay Road Service District is responsible for the road maintenance in the
serVIce area.
Goal:
To maintain, repair, and provide snow removal for roads in the Monashka Bay Road
Service Area.
Objectives for 2008-2009 FY
Road Maintenance Work Plan FY 09 - First on our priority list is ditching and culvert on
the three roads off Marmot (Ridge Circle, Island Circle, and Harbor Way). Next, Hydro
Seeding needs to be done after years of aggressive ditching. And if funding is still
available - Marmot's guard rail needs fixing and Jour culverts need to be installed on
Three Sister's CSt. Denny, McNeil, Murray and Thummel). We shall also look at Fox's
and DeHart's access and finishing up hanging and fixing signs.
Significant Budget Changes: We plan to stay within two thousand dollars oflast year's
propose budget.
Previous Year Accomplishments: (FY 2008)
This last year, we accomplished: ditchinglbrushing, culverts were placed throughout
Marmot, on top ofMt. View, Spruce Cir., and on Devil's Prong. Also, at the foot of Pat
Jacobson's house on Marmot, Debris was removed from last years run off and guard rails
were installed on Three Sister's and Marmot. Street signs were purchased for the
following: announcing Road Board Meetings; Streets; Speed Limit; and Children at Play.
Budget for FY 2008-2009 was voted in as follows:
Personnel Services 600.
Snow Removal/Sanding 19,000.
Repairs & Maintenance 20,000.
Grading/Ditching 5,000.
Support Goods & Services 200.
Total 44,800.
Total Revenue 45,482
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