04/02/2007 Regular Meeting
KODIAK ISLAND BOROUGH
GRAVEL TASK FORCE COMMITTEE
REGULAR MEETING-APRIL 2, 2007
MINUTES
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CALL TO ORDER
The meeting of the Gravel Task Force Committee was called to order at 5:40 p.m. by CHAIR
LYDICK ON April 2, 2007 in the KIB conference room.
ROLL CALL
Committee Members Present Absent Excused Others Present
Mike Anderson X Martin Lydick
Tom Abell X Community Development
Gary Carver X Sheila Smith
Dave King X Community Development
Bill Oliver X
Andy Teuber X
Thomas Trosvig X
Vacant
A quorum was established.
APPROVAL OF AGENDA
COMMITTEE MEMBER CARVER MOVED TO APPROVE the agenda as presented. The
motion was SECONDED by COMMITTEE MEMBER TROSVIG, and it CARRIED by
unanimous voice vote.
APPROVAL OF MINUTES
COMMITTEE MEMBER CARVER MOVED TO APPROVE the minutes from January 8,
2007 as presented. The motion was SECONDED by COMMITTEE MEMBER TROSVIG, and
it CARRIED by unanimous voice vote.
OLD BUSINESS
NEW BUSINESS
A. Salonie Creek Exploration
Lydick reported items A and B are just a reiteration of our potential sites. Salonie Creek hasn't
changed in the intervening months. USS 2539 Lot 7 is the parcel next to the fairgrounds. Lydick
stated he sent a letter to the Coast Guard and we received verbal confirmation and it received a
favorable review in California and locally. They do have some concerns with fish habitat and
wildlife issues. Lydick hasn't been able to identify any particular location we might want to dig
and was hoping that could be identified tonight. He also hasn't been able to identify that area at
the head of that stream but that is the one the Coast Guard believe has a spawning population in
it. Lydick also reported the State is looking at trying to locate gravel and fill sources for their
airport project to extend the runways.
Discussion of items A and B.
April 2, 2007
Gravel Task Force Meeting Minutes
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B. United States Survey 2539 Lot 7
C. Policy Recommendations
A discussion of policies.
COMMUNICATIONS
i) Draft Request for Quotes
Discussion of the RFQ. It was the consensus these changes be made:
· Page 4 of 5, Part 1, should be Gravel Exploration and Assaying Services.
· Page 4 of 5, Part 1, should be 3 weeks for response deadline.
· Page 4 of 5, Part 1, should be 2 weeks from Notice of Award for Scheduled Service Start
Date
· Page 4 of 5, Part 2, paragraph 1, take the Gravel Task Force out so it reads "The purpose
of this Request for Quotes is to obtain professional services to assist the Kodiak Island
Borough in documenting. . ."
· Page 4 of 5, Part 2, paragraph 1; take the word continued out so it reads "Two sites have
been identified by the Gravel Task Force for investigation."
· Page 5 of 5, Part 2, paragraph 1, change the sentence to read "Located approximately 1 0
miles southwest ofthe City of Kodiak this site (USCG) is easily accessed via the Chiniak
Highway and is traversed by a service road."
· Page 5 of 5, paragraph1 under Service Level Required, the first sentence should read
"Each site will require the contractor to excavate six test holes to a depth of twenty feet."
· If the manager says he wants the bid to contain the cost of the tests then put in 3 samples
per pit. If the manager says we will pay the bill then put in the contract that the cost of
testing will be paid for by the Borough. If the Borough pays for the testing it will save the
Borough a lot of money. It should be specified in the bid if contractor is bidding for the
testing that we want abrasion, degradation, sulfate soundness, and sieve analysis testing
done.
· Page 5 of 5, paragraph 3 under Service Level Required, change the sentence so it reads
"The contractor will submit prepared test samples to the Borough."
· Page 5 of 5, strike the paragraph 4 under Service Level Required.
· Bill Oliver will make a bid tab for a price per hole and testing a price per test. There will
be a column for quantity and a unit price column and a total column. Quantity will be 1,
unit price is $2400 so the total is $2400. Probably 2 mobilization and demobilization, 1
for each site. Test holes is a quantity of 12, then the unit price would be whatever you
decide on, say $500 of the $6000 in total. Lab testing we would have 18-36. We would
specify the quantity numbers and they would put in unit price and total price. Specify
mobilization to CG Tract site and mobilization to Salonie Creek. The mobilization will be
more for Salonie Creek.
April 2, 2007
Gravel Task Force Meeting Minutes
Page 2 of3
MEMBER CARVER stated on the map we should take a setback from this creek, about 300
feet, and from the road here at least as far as the pits, and he thinks we should dig here.
Lydick stated he will get the RFQ reworked and email it to the members this week.
REPORTS
Meeting schedule:
May 7,2007 at 5:30 p.m. in the KIB conference room
ADJOURNMENT
MEMBER CARVER MOVED TO ADJOURN.
The meeting adjourned at 7:00 p.m.
ATTEST
By: Qn@10n ~l~
Sheila Smith, Secretary
Community Development Department
DATE APPROVED: May 7,2007
April 2, 2007
Gravel Task Force Meeting Minutes
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