05/17/2007 Special Meeting
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BOROUGH CLERK'S OfflC[
Monashka Bay Road Service Area
Bayside Fire Hall
Special Meeting - May 17, 2007
7 :00 p.m.
Meeting Started: 7:03 p.m.
Roll Call: Randy Spivey, Dave Sundberg, Chaz Glagolich, Darlene Turner,
and Drew DeVries
Minutes: Randy makes motion to approve May 3, 2007 minutes. Dave seconds. Minutes
were approved unanimously.
Public Comments: none
Old Business:
Road Maintenance Contract - Kevin Arndt owner of TC/MK was present to
answer questions. Some questions that arose in our discussion were:
. Can they handle the work load?
They currently have Bayview, Women's Bay, Horizons and Facilities (school,
Borough Facilities and KFRC). They own 6 trackhoes, 3 graders, 1 Sander (with two
more on the way), and 3 loaders. Kevin suggested that we talk to Bud about their
track record. Currently Bud has scheduled an automatic call out, once snow hits two
on Borough Facilities' property. Their work force includes five guys that strictly wait
for winter work.
We estimate 3.5-4 hours to deal with average snow fall on all three main roads and
their side roads in our district. Kevin assured us that he has good knowledge on our
roads and has worked on all the roads with AK.
. The Money Issue - Bayview is $10-15 cheaper for a half mile difference on many
services. For an example - 156 grader $10, 155 grader $5,63 backhoe $5, drum
10-12 cycle end dump $20.
Kevin said that there should be no difference and TC/MK is considerably less than
Brechan. He owns all the equipment needed except he would rent a double drum roller
and load boy for loading equipment if needed. This is a two year contract and he sees us
building a relationship for a long term commitment. This is not just a stepping stone for
TC/MK. And he would foresee them bidding again.
Kevin assures us that he would be the supervisor on scene and if needed.
The contract states that if they can't perform the work within 2 days on a non emergency
and 2 hours on an emergency, then we could hire someone else.
Kevin stated that they have knowable force and are known for their quality work.
Chaz - motion: With Kevin's verbal assurance that the disparities with pricing, as
submitted, between Monashka Bay and Bay View is resolved with Bud Cassidy, He
moves to accept the contract with TC/MK for FY 2007/2008 contract.
Dave seconds motion.
No discussion.
Roll call vote - Randy-aye, Dave-aye, Chaz-aye, Darlene-aye, Drew-aye.
Motion carries unanimously.
Board Comments:
Dave Sundberg - Look forward to working with Kevin. He has done an excellent job with
Horizon's.
Darlene Turner - Look forward to working with Kevin. Concerned about the raising
water table at the bottom of Three Sisters and the damage it is doing to her property.
Randy Spivey - Look forward to working with a smaller company. Like what he said, he
will look at the issue and come up with a solution. He is being paid to solve the problems.
Chaz Glagolich - Kevin needs to get with Bud ASAP and resolve the pricing issue. We
have a verbal assurance and need one to be in writing. We would like to see a drive
around and referencing difference project reflecting the Board's walk around. This should
take place after Crab Fest Weekend and after verbal assurance that Kevin gets together
with Bud to resolve contract issues.
Drew DeVries - Look forward to working with Kevin, a different contractor on our road.
We should contact him this weekend. Possibly start on the top of Mountain View and
ditching getting ready for winter. We could really tackle the big projects we have. This is
what he said to us - give him a little leeway. So this is on our shoulders. We all saw what
needed to be done on our walk around. But maybe this list is something we should
prioritize. We would like to see a drive around with the contractor and possibly an
engineer and get ideas on solutions. Let do some homework and get a copy of the
contract that was put out. Then we need to turn minutes in and declare up coming
quarterly meeting schedule. Recently we got a pat on the back for good job we did this
winter (especially, Darlene). This was the nastiest winter that we have seen for a long
time. We didn't lose any cars off the road and my neighbor drove Three Sister's with
front wheel drive and all year tires with no help from me.
Adjournment: 7:46 p.m.
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Date;o:f- Drew !J!~ t{r1 /01-
nashka Bay Road Service Area Secretary/ Treasurer
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BOROUGH CLERK'S OFFIC[
Notes from the Walk Around
Monashka Bay Rd and Mt. View - needs to be filled
Cut alder back behind mail boxes at stop sign
Dig out ditch from mail boxes to first driveway
1434 - culvert over 25 feet needs clean-out
Ditch or bank south side of Mt. View for runoff
New culvert for top ofMt. View (this Year)
Meet with owner of 1353 Mt. View about fence - snow removal issue
Three Sisters
Need to find out who owns the dumpster lot - place for mailboxes?
Half round for culvert that goes under road, needs to be 24" culvert
Settling pond needs to be filled in a bit - it's too deep.
1769 needs catch basin
1850 Pederson's culverts from pond needs to be cleaned out so water does not run down
side of driveway
Devils Prong - sign needs replaced
Replace culvert under driveway with largest available
Street sign for Forest Drive and Monashka Way
Marmot Drive
Cul-de-sac at end needs a drainage ditch with culverts
2071 Culvert crushed - not deep enough, needs to be replaced (might ditch towards the
cul-de-sac instead of comer)
Charlie Davidson's property standing water dammed off from culvert and drainage needs
to be fixed
Cliff Davidson's needs to move vehicle that is in right-of-way DMM104