02/23/2005 Regular Meeting
1
II.
III.
IV.
Monashka 8av Set:vire Area
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Meetinq Minutes. February 23, 200' ~r -. ":J~!1))
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Call to order - 7: 1 0
BOROUGH CLERWS OFFICE
Roll Call - Darlene Turner, Chaz Glagolich, Dave Sundberg, Bruce McNeil,
Andrew DeVries
Minutes - February 9, 2005
Public Comments
Andy Dano asked about criteria for painted trees that are in consideration.
Doug Mathers expressed his concern for too much of an increase in Mill rate.
v.
Old Business
Review of Engineer's Report - July 26,04 Board members reviewed Chris
Lynch's report which identified problems. We talked about the beginning
stages of brushing, redefining shoulders/crown, culverts, and drainages.
Report is to be made public for the asking.
Develop Road Maintenance Plan
Dave was assigned to mark trees interfering with waterways and electrical
lines. He identified 42-trees/tree clusters that need to be considered. KEA had
agreed to help with trees that have become too close/intertwined or leaning
towards electrical lines.
Bruce talked with the State about dumpster area on top of Three Sisters.
They have agreed to build up the pad and create a ditch behind it. He
mentioned that this will not stop all run off from the road.
Chaz stated borough code for width and slope of driveways. He sited 8
driveways that are in clear violation of code and could be fixed.
Drew documented damaged and plugged culverts. It is apparent that some
need to be taken care of right away, while other could be put on some sort of
schedule. The board figured out that it is our responsibility to clean them. We
need to look into some sort of incentive for a nonprofit like Bayside Fire and
Rescue to become involved.
Darlene looked into driveways without culvert. The board agreed that
these problematic dtiveways should be approached on case-by-case bases.
And we are at liberty to offer a 50/50 split for placement of a new culvert.
Presentation by Brechen on road maintenance - Louie Rochelean gave us
rough numbers on bringing our roads up to code in the next 5 years. He
estimated the brushing to take 5 days at $8,800. This does not include
mobilizing equipment around to stay off the paved state road, which is at a
cost of $180/hr. And a huge help would come from KEA in the trees
interfaced with the electrical lines. The surveyor quoted him a bill of$12,000
to pin and mark the entire district. This should be done in small segments so
pins are not lost. And it would be helpful to come up with some mutual mark
so that property owners could help out where possible. On the edge of the
right of way, which extends 30 feet from the centerline, ditches are required to
have a certain pitch. Redefining ditches costs $256/day, which includes
excavator and 2 dump trucks. Time here depends on a lot of factors, as do the
installment of new culverts. He estimates them at $1050 for average cost of
new 18" culvert and 2 hours to install ($1/1" = $18/1' for 18" culvert and 12'
to cover width of driveway). Reconditioning of roads and compacted material
should cost $2,240/day. He estimates Marmot and Three Sisters to take one
day each. It is possible that some material could be salvaged off of shoulders.
Stumps in Marmot Road could be partially removed without getting into "a
bucket of worms." Also, other alternatives like textile should be looked into.
Brechan has worked well with us in the past. It was brought up that someone
has been and needs to be there to direct when work is to be done and keep
them productive.
FY 05/06 Budget - The budget is based on current income ($23,726) and does
not reflect the amount of work that will be necessary to bring the roadways up
to borough code. Motion passes to raise Mill Rate 1/4 of a mill.
Personnel -$400
Employee B - $115
Service District Snow RemovaVSanding $12,000
Service District Repairs and Maintenance $20,000
Service District Grading and Ditching $10,000
Support Go ~ $500
Total Budeet 2006 ~ $43.015.00
Motion passes to bring $20,000 over from our fun balance and to accept
total budget for 2006. In 2002 money was also taken out of fun balance and
never replaced. It is recommended that at least one year's total budget be in
reserves for really bad years. 2006's budget is approximately $1,000 more
than last year's.
VI New Business
The Pond on bottom of Three Sisters has been talked about extensively,
but never has been redefined as a bird sanctuary. This is obviously one of our
largest problems in our district, yet we have no jurisdiction over it. Of course,
this could possibly change. It was mentioned that with better drainage more
silt would be deposited here quicker. Already the pond increased in width and
decreased in depth enough to back up major culverts on Three Sisters. The
Board has assigned Bruce to look into dialogue with property owners and
Core of Engineer to possibly establish a tide gate or levy to relieve problem
with the intent of rebuilding sanctuary. Possibly there is grant money
available for those who are able to look for it.
VII Board Comments
Chaz expressed his concern for unhappy owners who already put culverts
in and are forking over a piece of the 50/50 split of new culvert on detrimental
properties. Some possibilities brought up could be the owner buys the culvert
and we put it in. Or someone can look in to the avenue of buying bulk and
owner put it in. Assessment and payments are also going to be made
available. And for the really stubborn owners, ditches will be made for them
on the right of way.
Dave wished to thank audience participation. Tonight was the best turnout
in a long time.
Drew compliments everyone on effort put in and encourages everyone to
keep the ball rolling.
VIII. Acijournment - 9:35pm
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Darlene J. T:kr
Monashka Bay Road Service District Chair
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Andrew De Vries
Secretary MBRSD
Monashka Bay Service Area
Board Members
Darlene Turner - diturner@ptialaska.net ph. 486-6390
Chaz Glagolich - chazman0)ptialaska.net ph. 486-6930
Dave Sundberg - dmi517(tpgci.net ph. 486-5327
Bruce McNeil - bruce mcneilreDdot.state.ak.us ph. 487-4952
Andrew DeVries - andrewdevries52(a},hotmail.com ph. 486-1422