11/28/2006 Regular Meeting
KODIAK ISLAND BOROUGH
PARKS & RECREATION COMMI
REGULAR MEETING - NOVEMBER 28,
MINUTES
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JAN 1 ~lW
BOROUGH CLERK'S OFFICE
CALL TO ORDER
The regular meeting of the Parks & Recreation Committee was called to order at 7:00p.m. by CHAIR
SIROFCHUCK on November 28, 2006 in the Kill School District Conference Room.
ROLL CALL
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[-----Co~~i-ttee Members i Present i Excused [ Absent ! Others Present [
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[ Mike Sirofchuck-Chair i Xii i Sheila Smith [
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i Pam Foreman i Xii [ ___ _ _ J
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I Kevin Foster i X I I i I
t----------__________________________________________-------------------...------------------------1'---------------------...-----------------------------------_______---------------------------------1
I Jeff Huntley I I x i I I
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f--P~tri~k-S-~itonstall -- i Xii i i
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i-Andy Sch;oeder i [ i xii
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: C d J : X: :: :
! assan ra uenger i i ! i ___ i
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r Vacant i i Iii
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A quorum was established.
III. APPROVAL OF AGENDA
COMMITTEE MEMBER FOSTER MOVED TO APPROVE the agenda as presented. The motion was
SECONDED by COMMITTEE MEMBER SIROFCHUCK, and CARRIED 6-0..
MINUTES OF PREVIOUS MEETING
There were no minutes for approval.
AUDIENCE COMMENTS AND APPEARANCE REQUESTS
There were no audience comments or appearance requests.
OLD BUSINESS
A) Revised Draft recreational Amenities Ordinance
CHAIR SIROFCHUCK stated this appears to be the latest version of the draft ordinance.
COMMITTEE MEMBER FOSTER recommends looking at the emails that were received after the last
meeting because they dealt with the draft extensively already.
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Parks & Recreation Committee Meeting Minutes
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CHAIR SIROFCHUCK stated we will start with Hans email, A. under 16xx030.
COMMITTEE MEMBER SAL TONST ALL stated it says "current" referring to the road system. Antone
Larsen Bay is not currently part of the road system now because it is not maintained year round, but if
that road does become maintained year round then it should become part of the road system.
COMMITTEE MEMBER FOSTER said if you read this, at any specific time you read this it is current,
so if Antone is included at the time the stuff goes to Planning & Zoning for subdivision currently it will
be the current road.
COMMITTEE MEMBER JUENGER said (inaudible) not what the current road system is now.
COMMITTEE MEMBER SAL TONST ALL suggested just taking out the word "current. " You could
make it convoluted and say "one mile from the road system" and take out "current."
COMMITTEE MEMBER FOSTER stated he has a hard time believing this sort ofthing has not come up
before with Planning & Zoning. Dvorak was adamant about keeping the language the same in this as it is
in the Planning & Zoning documents. Foster reads it to say at the time it's put into the document.
CHAIR SIROFCHUCK suggests flagging this for Dvorak because we don't have the knowledge to make
that decision. Our concern is 2006 being past at the time. Our intent is that the road system at the time the
person is subdividing.
CHAIR SIROFCHUCK asked about B. under 16xx030.
After a discussion, it was the consensus of the committee to delete "The determination of" so it reads
"The type of recreational facility recommended to the Planning & Zoning Commission will be as
determined by the Parks and Recreation Committee after a public hearing and will comply with any
applicable plan designations."
COMMITTEE MEMBER FOSTER suggested working on COMMITTEE MEMBER SCHROEDERS'
email now because it refers to 16.xx.030 also.
CHAIR SIROFCHUCK stated yes, so we are on C. on COMMITTEE MEMBER SCHROEDERS' list.
After a brief discussion, it was the consensus of the committee to flag this for Dvorak.
CHAIR SIROFCHUCK they will go back to COMMITTEE MEMBER TCHERSICHS' email to
16.XX.050 4.
The committee is in agreement to fix the typo so it reads "manicured" on #4.
CHAIR SIROFCHUCK stated they will move on to 16'xX.60 in COMMITTEE MEMBER
TCHERSICHS' list.
After a brief discussion, it was the consensus to leave 16,XX.060 A. as it is.
VICE CHAIR FOREMAN stated the intent ofB. that the trail isn't on top of the road.
CHAIR SIROFCHUCK stated we will move on to 17.XX.060 C.
After a discussion, everyone was in consensus for 16'xX.060 C to read "A 6 foot wide easement shall be
established, if an easement does not already exist."
VICE CHAIR FOREMAN stated what they were trying to get at in C. was that if it's an existing trail the
same minimum standards as outlined in B. apply, so you can't just take a deer trail and say that's it. You
would have to soft surface it or something.
CHAIR SIROFCHUCK stated they will move on to 16,XX.070.
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After a discussion, the committee was in consensus that 16.XX.070 Financing shall read "If the
developer includes a recreational amenity within and for the benefit of the subdivision/development..."
COMMITTEE MEMBER SCHROEDER stated in 16.XX.080 in D. and E. the word "park" is used
twice, and he suggests that not only parks need maintenance but trails be acknowledged also. How about
changing it to recreational amenities.
After a discussion, it was the consensus that in l6.XX.080 D. shall read "At the behest of the developer,
a separate maintenance group shall be assigned to finance the maintenance of recreational amenities,"
and E. shall read "Maintenance of the recreational amenities. . ."
VICE CHAIR FOREMAN stated the P&Z work session is December 13th and the regular meeting is on
the 20th.
NEW BUSINESS
A) Budget Recommendations
COMMITTEE MEMBER JUENGER stated the first meeting she attended COMMITTEE MEMBER
FOSTER brought up (inaudible) budget for maintenance, so that caused concern as a new member. She
emailed Smith and received a response from Dvorak and Smith and finally got a response back from Bud
Cassidy, Director of Engineering & Facilities. His response was that borough does budget for
maintenance of existing parks and facilities. The borough does have a full time maintenance person
(Inaudible) who cuts the grass, minor repairs, and cleaning of different parks. The remote parks won't be
taken care of as often. She didn't take it a step further in asking if one of us do something, what process
do we take when we see something in need of repair. It satisfies her concern that the borough is
budgeting money and personnel time to maintain our parks. The other answer that she got was the CIP
list is where if we rank something higher that we can ask the borough to go for grants or special funds
that they know of that's available in order to acquire new facilities or something special at a park. That's
the process that we could do to make something a higher priority.
VICE CHAIR FOREMAN stated it is coming up rapidly again. Once concern Parks & Rec has had is
yes, they budget, but the question is is it enough. Are we taking adequate care of our parks? (Inaudible)
Years ago we had a contract with State Parks. She asked Smith if she knew where we stand on with the
memorandum of understanding or agreement with the school, city, borough, and parks for maintenance.
One of the things that keep surfacing is yes, we are budgeting some, but we're not budgeting enough.
COMMITTEE MEMBER JUENGER stated that we need to let them know there is concern that they're
not budgeting enough. Maybe this person has limited time, and they are budgeting what they can at this
time but if it's not enough maybe they need to budget more to allow for an outside contractor. (Inaudible)
what you budget and what you spend (inaudible).
COMMITTEE MEMBER SCHROEDER (inaudible)
VICE CHAIR FOREMAN stated when something reaches critical mass then something happens
sometimes.
CHAIR SIROFCHUCK stated the troopers use to go out to White Sands Beach once a week.
VICE CHAIR FOREMAN said budget wise we should remember that come the first of the year it's time
for us (inaudible). She doesn't know ifthey should keep it on the agenda.
CHAIR SIROFCHUCK said if there is a particular part that (inaudible) then we may discuss that and
make some sort of recommendation (inaudible) Termination Point.
COMMUNICATIONS
There were no communications.
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REPORTS
A) Meeting schedule:
. December 12, 2006 regular meeting at 7:00 p.m. in the KIB School District Conference Room.
. December 26,2006 regular meeting at 7:00 p.m. in the KIB School District Conference Room.
CHAIR SIROFCHUCK requested canceling the meeting of December 26th
There were no further reports.
AUDIENCE COMMENTS
There were no audience comments.
COMMITTEE MEMBER'S COMMENTS
COMMITTEE MEMBER JUENGER stated she attended the meeting that the Clerk's office put on on a
Saturday.
COMMITTEE MEMBER SCHROEDER stated he attended a meeting the end of October for Safe
Routes to School. Things are starting to gear up. The PTA and North Star School have been driving this
issue for safety and track of safety around North Star. This is a statewide pilot project for Safe Routes to
School. DOT and RTCA are committed for this to be a success. Hopefully, East Elementary will be
getting on board because he has concerns also.
COMMITTEE MEMBER SCHROEDER also said he will be gone from December 17th to January 31 st.
COMMITTEE MEMBER FOSTER stated he was a little hasty about approving the agenda because the
one item he wanted on it was about teleconferencing, and he asked at the last meeting and would like to
know the status of getting the agenda ahead of time.
VICE CHAIR FOREMAN said we got an email back from the Clerk's office concernmg
teleconferencing.
COMMITTEE MEMBER FOSTER stated as he understood it we would have to vote on it.
Smith stated she took it as they were to discuss it, and be in agreement.
VICE CHAIR FOREMAN proposed having the discussion right now since everyone is here except
Huntley.
They were in consensus that they need the packet ahead of time or emailed to them in order to
teleconference effectively. They feel comfortable voting while teleconferencing if they have enough
information.
COMMITTEE MEMBER TCHERSICH said he could set up an email account.
The committee asked Smith if the packets can be put on the website ahead of time.
Smith stated Lori Demi is the one who puts info on the website. In the future all the packets will be put
on the website.
VICE CHAIR FOREMAN asked Smith if she could send out an email asking for agenda items a week in
advance
Smith replied yes, that's no problem.
VICE CHAIR FOREMAN stated the public meeting for the Comp Plan at Peterson Elementary is the
same night as our meeting. Do we go or have our meeting. Or the Comp Plan meeting can be our
meeting.
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Parks & Recreation Committee Meeting Minutes
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COMMITTEE MEMBER SALTONSTALL said he would rather go to the Comp Plan meeting.
COMMITTEE MEMBER SALTONSTALL state there is a State Parks Advisory Board meeting on
December 5th. They will be discussing fees, parking, the campgrounds, and the trail in the park.
ADJOURNMENT
CHAIR SIROFCHUCK requested a motion to adjourn.
VICE CHAIR FOREMAN MOVED TO ADJOURN the regular meeting. The motion was
SECONDED by COMMITTEE MEMBER COMMITTEE MEMBER SALTONSTALL, and
CARRIED by unanimous voice vote.
CHAIR SIROFCHUCK welcomed Juneger, and he thanked Schroeder for all the things he bas been
doing for Parks, and he thanked everyone for working so hard while he was gone.
The meeting adjourned at 8:20 p.m.
ATTEST
By: ~eLQo ~l~
Sheila Smith, Secretary
Community Development Department
KODIAK ISLAND BO
."
P~&~CFATI
By: ;//~c:.._,
f' l Mike SitfChUCk, Chair
\
DATE APPROVED: January 9,2007
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