02/28/2007 Work Session
Monasbka Bay Road Service Area
Work Session @ Borough Conference Room
February 28, 2007
Meeting Started: 7:00 p.m.
Roll Call: All present, Drew arrived at 7:40 (expected late arrival)
Minutes: none
Public Comments:
Pat Jacobson is concerned on the same area as last meeting; Marmot is too narrow at her
driveway and appears dangerous, by not having room for two cars to pass.
Sandy Solenberger voiced the same concerns about the same area around Dave
Sundberg's placet Pat's driveway, where the new guard rail was put in.
Tom Lance discussed a holding pond to address the silt build up issue on the bottom of
Three Sisters. He has agreed to bring more solutions to next meeting.
Andy Dano suggested we help conquer the yearly pot hole issue by using the ripper or
forks behind the larger Bulldozer, then fill and roll.
Old Business: none
New Business:
A. Road Signs: Two speed signs are needed on Three Sisters and Marmot, and
one speed sign needed on Mountain View. Also Children Playing signs need to be placed
with the speed signs. Replace missing road signs on Marmot and Three Sisters.
B. Road Maintenance Work Plan 2007 : We discussed placing a culvert in the
ditch on Marmot, in front of Dave Sundberg's house, and filling the ditch where the road
is narrow, to widen Marmot at that point. The culvert at the top of Mountain View may
need to be replaced with a larger culvert to facilitate more water/ runoff; cost for new
culvert would be shared by the four residents at that location. MBRSD plans to continue
work on Marmot this year. The comer of Marmot and Harbor Way also needs a culvert to
fix drainage on driveways there. The 2006 Budget was $20,000 for Road Maintenance
Work and we recommend the same for this coming year's Budget. This year with total
revenues and expenditures, we should have sufficient funds. Goals include: finish
culverts and ditching on Marmot, cleaning ditches ofD-1 in the SVS District and place
on Road Service Property for residential use only. MBRSD needs to discuss ditch
material being available to residents as fill either by "call list" or first come...
c. Amend Budget for Snow Removal FY 07: December's record snowfall has
caused us to move $10,000 from the Fund Balance to finish off April's and possibly
May's foul weather. Bills for Feb. are not yet in, but this should get us where we should
be. Just like any budgeted items, when there is a positive balance at the end of the year, it
reverts back to our Fund Balance. This will be voted on March 7, 2007 at the Regular
meeting @ Bayside.
D. Budget FY 2008: (See Attachments) FY 06 ends June 30th. The Fund Balance
is currently $57,225.02. The Board concurs on past votes of trying to keep a Fund
Balance of two times the Operational Funds. This is past practice with most Road
Services for preparedness for emergencies/catastrophic disasters. Our current Ops Budget
to date is $43,075. Within the past two years the Mil Rate has been raised to 2.5 mils to
keep up with road maintenance costs and to get roads up to Borough Codes. More than
likely, once the Borough Assessor catches up with us, Property Tax should go up and
once again the Mil Rate will go down (as it did 8 years ago when there were sufficient
funds.)
Board Comments:
Dave Sundberg states that we will address the issues on Marmot and looks forward to
putting in speed bumps to replace the frozen pot holes now in existence. Also the fmal
grading on Marmot was not done before freezing up due to ongoing projects.
Darlene Turner invited everyone living in this service district to a joint Fourth of July
Party hosted by the Eufemio Family and Darlene Turner. This great event should take
place at her house.
Randy Spivey asked who is second in charge and any of the Board members could call
Louie or Bob Hail of Brechan if Darlene is unavailable.
Chaz Glagolich feels strongly that the Borough needs to step in to help fix Marmot
correctly. Whether it goes on the CIP or they take time and funds to hand over the Road
to us in much better condition. This needs to be addressed with them so that it doesn't
dispose of more of our funds.
Drew DeVries plans to bring a map of our area to March 7 meeting to help assign tasks
for Spring Maintenances. Hopefully, bills will be sent out soon for the installment of past
residential culverts. Public access easement at the end of Three Sisters should be looked
at again. Possibly, if keys to storm gates were available, this could help with residents
and emergencies. Also a huge thanks needs to go to Darlene for the great job done so far
on the roads this year.
Adjournment: 8:49 p.m.
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Date
nashka Bay Road Service Area
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Drew DeVrieS
Secretary/ Treasurer
Date
Monashka Bay Road Service Area
Work seSSionF~~~~ul:' ~g;;'rence R I~ ~IEJJIJ~fil1
Meeting Started: 7:00 p.m. ~mnv:t JUNI._.'._20.07 J~
Roll Call: All present, Drew arrived at 7:40 (expected late "_c. ..
BOROUGH Cl ERK'S OFFICE
Minutes: none
Public Comments:
Pat Jacobson is concerned on the same area as last meeting; Marmot is too
narrow at her driveway and appears dangerous, by not having room for two cars
to pass.
Sandy Solenberger voiced the same concerns about the same area around
Dave Sundberg's place! Pat's driveway, where the new guard rail was put in.
Tom Lance discussed a holding pond to address the silt build up issue on the
bottom of Three Sisters. He has agreed to bring more solutions to next meeting.
Andy Dano suggested we help conquer the yearly pot hole issue by using the
ripper or forks behind the larger Bulldozer, then fill and roll.
Old Business: none
New Business:
A. Road Sians: Two speed signs are needed on Three Sisters and
Marmot, and one speed sign needed on Mountain View. Also Children Playing
signs need to be placed with the speed signs. Replace missing road signs on
Marmot and Three Sisters.
B. Road Maintenance Work Plan 2007: We discussed placing a culvert in
the ditch on Marmot, in front of Dave Sundberg's house, and filling the ditch
where the road is narrow, to widen Marmot at that point. The culvert at the top
of Mountain View may need to be replaced with a larger culvert to facilitate more
water! runoff; cost for new culvert would be shared by the four residents at that
location. MBRSD plans to continue work on Marmot this year. The corner of
Marmot and Harbor Way also needs a culvert to fix drainage on driveways there.
The 2006 Budget was $20,000 for Road Maintenance Work and we recommend
the same for this coming year's Budget. This year with total revenues and
expenditures, we should have sufficient funds. Goals include: finish culverts and
ditching on Marmot, cleaning ditches of D-1 in the SVS District and place on
Road Service Property for residential use only. MBRSD needs to discuss ditch
material being available to residents as fill either by "call list" or first come...
C. Amend Budaet for Snow Removal FY 07: December's record snowfall
has caused us to move $10,000 from the Fund Balance to finish off April's and
possibly May's foul weather. Bills for Feb. are not yet in, but this should get us
where we should be. Just like any budgeted items, when there is a positive
balance at the end of the year, it reverts back to our Fund Balance. This will be
voted on March 7, 2007 at the Regular meeting @ Bayside.
D. Budget FY 2008: (See Attachments) FY 06 ends June 30th. The Fund
Balance is currently $57,225.02. The Board concurs on past votes of trying to
keep a Fund Balance of two times the Operational Funds. This is past practice
with most Road Services for preparedness for emergencies/catastrophic
disasters. Our current Ops Budget to date is $43,075. Within the past two years
the Mil Rate has been raised to 2.5 mils to keep up with road maintenance costs
and to get roads up to Borough Codes. More than likely, once the Borough
Assessor catches up with us, Property Tax should go up and once again the Mil
Rate will go down (as it did 8 years ago when there were sufficient funds.)
Board Comments:
Dave Sundberg states that we will address the issues on Marmot and looks
forward to putting in speed bumps to replace the frozen pot holes now in
existence. Also the final grading on Marmot was not done before freezing up due
to ongoing projects.
Darlene Turner invited everyone living in this service district to a joint Fourth of
July Party hosted by the Eufemio Family and Darlene Turner. This great event
should take place at her house.
Randv Spivey asked who is second in charge and any of the Board members
could call Louie or Bob Hail of Brechan if Darlene is unavailable.
Chaz Glagolich feels strongly that the Borough needs to step in to help fix
Marmot correctly. Whether it goes on the CIP or they take time and funds to
hand over the Road to us in much better condition. This needs to be addressed
with them so that it doesn't dispose of more of our funds.
Drew DeVries plans to bring a map of our area to March 7 meeting to help
assign tasks for Spring Maintenances. Hopefully, bills will be sent out soon for
the installment of past residential culverts. Public access easement at the end of
Three Sisters should be looked at again. Possibly, if keys to storm gates were
available, this could help with residents and emergencies. Also a huge thanks
needs to go to Darlene for the great job done so far on the roads this year.
Adjournment: 8:49 p.m.
/> I
Darlene Turner ;tlijJ ~ate 3/1 'ffl Board President
Drew DeVries (/ 'Date Secretary/ Treasurer