Loading...
03/28/2006 Regular Meeting MONASHKA BAY SERVICE AREA Public Meeting at Bayside Fire Station Meeting Minutes March 28, 2006 ~1~ A~R ~ : 2:6~1~ j \ BOROUGH CLERK'S OFFICE I. Call to order - 19:29 II. Roll Call - Darlene Turner, Chaz Glagolich, Dave Sundberg, Bruce McNeil, Andrew DeVries III. Minutes - None IV. Public Comments - Judy and John Dowell stated that the plow trucks are missing Monashka Way. V. Old Business - We are continuing with projects started last year with this year's focus on Marmott Drive. Moderately used guard rails and posts have been graciously been donated by DOT. They are scheduled for installation by Brechan this Spring. A large black fender on Spruce Circle is still impeding road maintenance. The owner will be contacted and asked to remove it from the Borough right of way. Options discussed by the board are; 1: lift it up higher onto their property. 2: haul it off to the dump. 3: open talks with the City to use it at the Oscar Dyson Dock. VI. New Business -FY 07 Budget; Personal Services has been increased to $600 from $400. $1130 was actually spent 2005 due to letters being mailed among other things. We expected better turnouts for the dollars spent. Furthermore, as a better alternative to announcing meetings, we shall budget $50 towards a road to be built and place on state land at the top of Three Sisters. Employee Benefits shall stay the same at $115. This is Jessica's, at the Borough, prorated salary from our District. Service District Maintenance shall be increased to $15,000 from $12,000. As of 3/12/06, we have spent $13,322 and estimate that one more plowing would put us up to $15K. So far money has been taken out of repairs from last fall. To date $9,000 has been used and the rest of the $20,000 shall be spent before the end of June. This will be mainly used on catch basins, grading and ditching. Ditching and grading shall be reduced from $10,000 to $7,000. Currently we have spent $4,000. We have plans for the recurring potholes this spring, which include clawing, dragging and compacting. In support goods and services, office supplies shall stay at $100, while insurance and bonding will be reduced from $200 to $100. Weare required to advertise in the newspaper and this shall stay at $100. Contingencies will be reduced to $50, which bring the "support to go" total to $350 and the expense total to $43,015.00. This is one year's operating budget. To receive $5,000 of more funding property taxes were raised 'l4 mil this last year. In order for us to stop dipping into our fund balance we are faced with two options. Raise the mil rate another % mil or request a new property assessment. Basically, we are spending more than we are taking in and one bad year could put us below the red. Approximately ten years ago the mil rate was lowered one mil before raising it a quarter mil last year. By doing the prudent thing and raising the mil rate % mil, this would be the lesser of two evils. On the other hand this would bring us close to, if not more, than the biggest mil rate on the island. Although we definitely would have the biggest operating budget. We desperately need to stick to the plan and stop putting band aids on the trouble spots. The fund balance is not designed to be a savings account, but more there in case of emergencies. For an example, when a diverted culvert started to wash out Three Sister last year. Without a fund balance, we are not able to act as quickly as needed. A bad winter or an earthquake could easily bring us down to the red. Bruce proposes to raise the % mil rate with the provision that the fund balance contain a minimum of one year's operating budget and a maximum of two year's operating budget. Chaz seconds proposal. Most likely it's not a case of if all of our houses are going to be reassessed, but when. Presently they are on the other end of town moving this way. Proposal passes unanimously. Election of officers; Officers have been elected to be the same positions as last year. Darlene Chair, David Vice-Chair, Drew Sec/Treas Budget FY2007 Personal Services Employee Binifits Service District Maint Snow removal/sanding Repairs/maintenance Grading/ditching Support Goods and Services Office Supplies Insurance and Bonding Advertising Notice Sign Total Mill Increase % $600 $225 15,000 20,000 7,000 100 100 100 50 $43,175.00 VII. Board Comments - Bruce: we need to stay on schedule, and keep Brechan accountable. Chaz: encourages everyone to look at our options when considering the mil rate increase. The general consensus is that it is the lesser of two evils. Andrew: thanks everyone for the public support. We already pay enough, but there is no other way. Every dollar needs to be the best bang for our buck. Dave: agrees that it's for the best to raise the mil rate and this shall be revisited yearly. Darlene: we appreciate everyone for showing up. Weare profoundly here for you and ultimately have good intentions for our neighbor hood. Feel free to call on us at appropriate hours to convey your concerns or compliments. You can expect us to be knocking on doors when spring projects come up that are affecting your block. VIII. A#dnr~ment -=3,O:2?_ _ / _ /U~/u../~ President i 'a~len::Unfer m ~-~=- I . < Sec./Tres drew DeVries J-I Y-/} /" I r 0 <..J' "'-"'" Date Y!f'(; ;bG Date I. II. III. IV. V. \/1 " I. MONASHKA BAY SERVICE AREA Public Meeting at Bayside Fire Station Meeting Minutes March 28, 2006 Call to order - 19:29 ~~ I~ II ~~1 U]L~~O:JUlJ BOROUGH CLERK'S OFFICE Roll Call- Darlene Turner, Chaz Glagolich, Dave Sundberg, Bruce McNeil, Andrew DeVries Minutes - None Public Comments - Judy and John Dowell stated that the plow trucks are missing Monashka Way. Old Business - We are continuing with projects started last year with this year's focus on Marmott Drive. Moderately used guard rails and posts have been graciously been donated by DOT. They are scheduled for installation by Brechan this Spring. A large black fender on Spruce Circle is still impeding road maintenance. The owner will be contacted and asked to remove it from the Borough right of way. Options discussed by the board are; 1: lift it up higher onto their property. 2: haul it off to the dump. 3: open talks with the City to use it at the Oscar Dyson Dock. ""T___o On_=____ LV n7 0........,........ 0.......................1 ~.........:........... ........... .................. l'lCW DU:SIUC:S:S -I I V, uuu~.:::a, r vi ~vllal ,,",vi VI"'v~ Ila~ Uvvll increased to $600 from $400. $1130 was actually spent 2005 due to letters being mailed among other things. We expected better turnouts for the dollars spent. Furthermore, as a better alternative to announcing meetings, we shall budget $50 towards a road to be built and place on state land at the top of Three Sisters. Employee Benefits shall stay the same at $115. This is Jessica's, at the Borough, prorated salary from our District. Service District Maintenance shall be increased to $15,000 from $12,000. As of 3/12/06, we have spent $13,322 and estimate that one more plowing would put us up to $15K. So far money has been taken out of repairs from last fall. To date $9,000 has been used and the rest of the $20,000 shall be spent before the end of June. This will be mainly used on catch basins, grading and ditching. Ditching and grading shall be reduced from $10,000 to $7,000. Currently we have spent $4,000. We have plans for the recurring potholes this spring, which include clawing, dragging and compacting. In support goods and services, office supplies shall stay at $100, while insurance and bonding will be reduced from $200 to $100. We are required to advertise in the newspaper and this shall stay at $100. Contingencies will be reduced to $50, which bring the "support to go" total to $350 and the expense total to $43.015.00. This is one year's operating budaet. To receive $5,000 of more funding property taxes were raised % mil this last year. In order for us to stop dipping into our fund balance we are faced with two options. Raise the mil rate another 3/4 mil or request a new property assessment. Basically, we are spending more than we are taking in and one bad year could put us below the red. Approximately ten years ago the mil rate was lowered one mil before raising it a quarter mil last year. By doing the prudent thing and raising the mil rate 3/4 mil, this would be the lesser of two evils. On the other hand this would bring us close to, if not more, than the biggest mil rate on the island. Although we definitely would have the biggest operating budget. We desperately need to stick to the plan and stop putting band aids on the trouble spots. The fund balance is not designed to be a savings account, but more there in case of emergencies. For an example, when a ~:1Il ._......_...... _. .1, ._.... ~...~....._...... ..._ ..._...a... ""'..... TL.-r...,....,.... ~:.--...."'-.. I""rto'" l.'.I"""'ll."''' ulvel Leu \,Ulvel L ;:)LC:U Leu LV YVCI;:)II VUL I III Il;;Il;; vl;:)LIl;;1 ICI;:)L YIl;;ClI . Without a fund balance, we are not able to act as quickly as needed. A bad winter or an earthquake could easily bring us down to the red. Bruce proposes to raise the 3/4 mil rate with the provision that the fund balance contain a minimum of one year's operating budget and a maximum of two year's operating budget. Chaz seconds proposal. Most likely it's not a case of if all of our houses are going to be reassessed, but when. Presently they are on the other end of town moving this way. Proposal passes unanimously. Election of officers; Officers have been elected to be the same positions as last year. Darlene Chair, David Vice-Chair, Drew SeclTreas Budget FY2007 Personal Services Employee Binifits Service District Maint Snow removal/sanding Repairs/maintenance Grading/ditching Support Goods and Services Office Supplies Insurance and Bonding Advertising Notice Sign $600 $225 15,000 20,000 7,000 Total 100 100 100 50 $43,175.00 Mill Increase 3f4 VII. Board Comments - Bruce: we need to stay on schedule, and keep Brechan accountable. Chaz: encourages everyone to look at our options when considering the mil rate increase. The general consensus is that it is the lesser of two evils. Andrew: thanks everyone for the public support. We already pay enough, but there is no other way. Every dollar needs to be the best bang for our buck. Dave: agrees that it's for the best to raise the mil rate and this shall be revisited yearly. Darlene: we appreciate everyone for showing up. We are profoundly here for you and ultimately have good intentions for our neighbor hood. Feel free to call on us at appropriate hours to convey your concerns or compliments. You can expect us to be knocking on doors when spring projects come up that are affecting your block. VIII. Adjournment - 20:29 //J j ~~ )IAM~' ~ene, Turner President D 11/ ~ ;11 . Andrew DeVnes Sec./Tres Date rU ~/ 7 g c& . I/!;/C{/! V _ Date